Classification of archives management methods

The senior manager of Huibotong integrated document management system pointed out:

As a file management practitioner, file classification is one of the basic contents. Doing a good job in file classification can improve the efficiency of file management. So what principles should archives classification follow to make archives management more professional and scientific? Bian Xiao briefly introduces the principles that the country should follow in the classified management of archives for your reference!

The classification of national archives is a scientific system based on the division of labor between state institutions and social organizations engaged in social practice and classified according to the contents and characteristics of archives. It is a concept identification system formed by logical classification and systematic arrangement of concepts that summarize the characteristics of archives content. The form of file classification is file classification table. Archives classification table is the basis of archives classification indexing, which is used to compile classified retrieval tools and provide classified retrieval ways. The classification of archives takes functional division as the main classification standard, and other auxiliary classification standards are selected in combination with the attributes of things described and reflected by archives. Such as industry classification, operator classification, subject classification, etc.

Archives are the historical records of human social practice activities, which are carried out in the form of division of functions among state institutions, social organizations and individuals. Therefore, functional characteristics are the most important attributes unique to archives. The classification system established on the basis of functional division can reflect the division of labor in social practice, coordinate with the principles of file management, have stability and objectivity, and facilitate file users to effectively retrieve and use files. The principle of functional division is the main sign that archives classification is different from other literature classification.

Archives classification adopts the principle of systematic classification. The so-called "class" is a collection of many things with certain attributes. The name used to represent a class of things is called class name, which is called category in literature classification. Category is the basic unit of classification, and the code of category is called classification number. Classification is identified by classification number and arranged in the order of classification number. Classes are separable, and a thing has other attributes besides those of the same kind. Therefore, another attribute can be used as a classification standard to classify a class of things, that is, classification. A series of concepts formed after division are called subclasses or lower classes, and the divided concepts are called parent classes or upper classes. The relationship between them is subordinate, and subclasses are called appositive classes and parallel. Classification can be carried out continuously, and the subclasses obtained after one division can be divided again by other classification standards. This layer-by-layer division and layer-by-layer subordination constitute a well-structured hierarchical system.