Detailed rules for the implementation of official document processing of state administrative organs in Xinjiang Uygur Autonomous Region

Chapter I General Provisions Article 1 In order to realize the standardization, institutionalization and scientificization of official document processing by state administrative organs at all levels in the autonomous region (hereinafter referred to as administrative organs) and improve the efficiency and quality of official document processing, these detailed rules are formulated according to the Measures for Official Document Processing of State Administrative Organs reissued by the General Office of the State Council and combined with the actual work in the autonomous region. Article 2 These Provisions shall apply to the administrative organs at all levels in the autonomous region and their subordinate departments, as well as other enterprises and institutions with administrative functions. Administrative organs at all levels in the autonomous region shall, in accordance with the provisions of these rules, do a good job in document processing. Article 3 Official documents of administrative organs (including telegrams, the same below) are official documents with legal effect and normative style formed by administrative organs in the process of administrative management. They are important tools for conveying and implementing the principles and policies of the party and the state, issuing administrative regulations and rules, implementing administrative measures, asking for instructions and answering questions, guiding, arranging and negotiating work, reporting situations and exchanging experiences. Article 4 The general offices (offices) of administrative organs at all levels are the management institutions for document processing, which are in charge of their own organs and responsible for guiding the document processing work of subordinate organs. Article 5 The general offices (offices) of administrative organs at all levels shall set up secretarial departments or be equipped with full-time personnel to handle official documents. Secretaries should be loyal to their duties, be honest and have relevant professional knowledge. Article 6 Administrative organs at all levels should carry forward the work style of going deep into reality, contacting the masses, investigating and studying, seeking truth from facts and being serious and responsible, overcome bureaucracy, formalism and red tape, gradually improve office means, and strive to improve the efficiency and quality of document processing. Writing should be short and concise, and pay attention to practicality. Seventh document processing must be timely, accurate and safe. Official documents are received, distributed, transmitted, printed, filed, archived and destroyed by the secretarial department. Eighth administrative organs at all levels should implement the principle of "separation of party and government" in handling official documents. Official documents issued by administrative organs at all levels shall not give instructions or tasks to party organizations at lower levels or the same level. Ninth document processing must strictly implement the laws, regulations and relevant confidentiality provisions of the state to ensure the safety of state secrets. Chapter II Types of Official Documents Article 10 The types of official documents of administrative organs mainly include:

(1) Orders

Applicable to the issuance of administrative regulations and rules in accordance with relevant laws and regulations; Announcing the implementation of administrative compulsory measures; Reward and punish relevant personnel; Revoke inappropriate decisions of subordinate organs.

(2) Exercise

Applicable to matters submitted by people's governments at all levels to the people's congress at the same level or its standing committee for deliberation in accordance with legal procedures.

(3) Decide

Suitable for arranging important things or major actions.

(4) Description

It is suitable for assigning work to subordinate organs and defining the guiding principles of work activities.

(5) Announcements and circulars

"Announcement" is applicable to announcing important or statutory matters at home and abroad.

"Notice" applies to the announcement of matters that should be observed or known within a certain range.

(6) Notice

Applicable to the examination and approval of official documents of lower authorities and the forwarding of official documents of higher authorities and non-lower authorities; Release regulations; Convey the matters that the lower authorities are required to handle and the relevant units need to know or implement together; Appointment, removal and use of cadres.

(7) notice

Suitable for commending the advanced, criticizing mistakes and conveying important spirit or situation.

(8) Report

It is suitable for reporting work to superiors, reflecting the situation, making comments or suggestions, and answering inquiries from superiors.

(9) Asking for instructions

Applicable to asking for instructions and approval from superiors.

(10) reply

Suitable for answering matters required by lower authorities.

(1 1) letter

It is suitable for non-affiliated organs to consult with each other, ask questions and ask for approval from relevant competent departments.

(12) Meeting Minutes

It is suitable for recording and conveying meeting information and agreed matters. Chapter III Format of Official Documents Article 11 An official document generally consists of issuing authority, classification, urgency, document number, issuer, title, main sending authority, text, attachment, seal, writing time, notes, subject words, cc authority, issuing authority and time.

(a) the issuing authority shall write the full name or standardized abbreviation; Joint writing, the organizer ranked first.

The stationery of administrative organs at all levels should be in a unified style and printed in red. The prefix of the document is separated from the text by a red line, which generally accounts for 1/3 of the prefix paper (the prefix size can be arranged according to this in Uighur). General correspondence documents account for 1/5 or 1/4 of the first page (letterhead) of the document.

(2) Secret official documents shall be marked as "top secret", "confidential" and "secret" respectively, and the number of copies shall be marked as "top secret" and "confidential" official documents.

(3) Emergency documents should be marked as "extremely urgent" and "urgent" respectively; Emergency telegrams should be marked as "extremely urgent", "urgent" and "ordinary urgent" respectively.

(4) Document number, including agency generation, year and serial number. Joint writing, only indicate the number of the organizer. The year number must be the full name, not the last two digits. And use square brackets [] instead of parentheses () or angle brackets < >.

(five) the official documents submitted shall indicate the Chinese name of the issuer on the right side of the document number above the red line on the home page. The issuers of minority official documents follow their habits.

(six) the standard of official documents shall accurately and briefly summarize the main contents of official documents. Generally, the issuing authority should be marked (if there is a set of red letters, the issuing authority can be omitted), and the document type should be accurately marked. In the title, except the name of laws and regulations and the title of the book, punctuation is generally not used. Minority languages from their habits.

(seven) the main organ, generally written under the title of the document, before the text, followed by a colon. The full name, special name and single name of the main delivery unit shall be expressed in a unified form.

(eight) if there are attachments to the official document, the order and name of the attachments should be indicated after the text and before the written time.

(nine) written time, subject to the date of issuance of leadership; The joint writing shall be based on the date issued by the leader of the final issuing authority. Telegraph, subject to the date of sending.

(ten) in addition to the minutes of the meeting, the official documents shall be stamped with the official seal. The position of the seal should overlap with the writing time. Non-normative documents submitted jointly shall be stamped with the seal of the host organ. A joint document shall be stamped with the seal of the joint document issuing organ. The seal of the organizer should be arranged first.

(eleven) official documents shall be marked with subject words; The documents submitted shall be marked with subject words according to the requirements of superiors.

(twelve) official documents, such as notes, can be placed under the written time, enclosed in parentheses.

(thirteen) the cc units are arranged in ascending, parallel and descending order. The units copied at the same level are arranged in the order of the party, government and army groups.

(14) Chinese characters in official documents are written horizontally from left to right, and Uighur, Kazakh and Kirgiz characters are written horizontally from right to left. Other minority languages are written and arranged according to their habits.

(fifteen) official documents should be marked with the issuing authority and the reprint authority, and listed under the horizontal line of the cc column.