How to manage files

Archives should be managed from six aspects: collection, arrangement, identification, storage, statistics and utilization.

1. Archives management unit specification. The management archives of enterprise units should be scientifically classified, sorted and catalogued, and a complete volume should be established for each volume to record the changes of archives units and archives. The archives are arranged in fonds as a unit, and arranged according to different storage periods, so as to be neatly discharged. Registration statistics standard: standardize the archives of the management unit with the registration statistics system, and make detailed records on the receipt, transfer, sorting, identification, destruction and utilization of the archives, with accurate figures and consistent figures between the archives and the catalogue.

2. Significance of archival collection: Archival collection is an extremely important part of archival work. Compared with other archives work, it is in a special position, and it is of great significance to do a good job in archives collection.

Collection is the starting point of archival work and the basis of doing a good job in archival business, and collection is the means for the entire archives (room) to obtain and accumulate archives. As far as the organization of national archives work is concerned, archives collection is an important content and the first concrete measure to implement the principle of centralized and unified management. As far as the quality of collection work is concerned, it is directly related to other links of archival work.

3. Archives collection refers to the process of archives from decentralization to centralization, which is the starting point of archives work. Archiving: Archiving refers to the process from fragmentation to systematization, which is the basis of archival work. Appraisal: The number of files is increasing day by day, and some files have lost their preservation value. In order to prevent complications, it is necessary to eliminate those files that have lost their preservation value and distinguish the different preservation values of files, so that files can be preserved in different levels and play the role of important files.

Preservation: Due to various natural and man-made factors, in order to solve the contradiction between the continuous destruction and long-term utilization of archives, various protective measures are taken to ensure its integrity and integrity and prolong its life as much as possible, thus forming the preservation of archives. Conduct statistics, analysis and research on archives and archives work, and form archives work statistics.

Purpose: The purpose of keeping archives is to serve all work and give full play to the functions of archives. In order to give full play to the role of archives in time, we must open up various channels and introduce the utilization methods of archives to users in various forms and ways, thus forming the utilization of archives.