How to collect and archive files well

The collection and archiving of Zhao Xianrui's archives is the premise and foundation of archives management. Therefore, we must attach importance to and do a good job in this work, which is the first step to manage and make good use of archives. First, archives collection should adhere to the principle of "rather than leaking". Archives are original records from various activities, which truly reproduce the process and results of various activities. The value of archives is determined by the attributes of archives themselves and the social demand for archives. Its external performance is usefulness, which has an important basis and reference for economic and social development and various work activities. In the process of collecting archival materials, we always focus on the word "use", and according to the filing scope of documents, all materials that are considered useful, whether useful or not, are collected. Two, improve the quality of service and promote the collection of archival materials. Many comrades took all the documents brought back from the meeting for their own use, so that they could use them later. In view of this situation, we will improve the service quality and level, win them with high-quality and fast service, and make them voluntarily take out their own documents and materials and hand them over to the archives. First, warmly receive people who come to check the files. Sometimes they only provide content, and the specific document number, year and author are not clear. We are not afraid of trouble, starting from the last year, year after year, until we find out all of them. For example, the municipal labor insurance department should appropriately improve the treatment of retired cadres in enterprises to make them equal to similar personnel in government agencies and institutions, and prepare to put forward implementation opinions to the municipal bureau of retired cadres. It is necessary to consult the relevant capital increase documents since 1985. After we found it according to the checklist, we gave them a copy of each document, which provided them with a policy basis. The second is to provide various forms of services. For example, when we carry out the "telephone file search", the person who searches the file doesn't have to come to the archives room. As long as the documents and materials to be searched are explained on the phone, we will "call back" when we find them. So they all take the initiative to send documents and materials to the archives. In their own words, it is more convenient and timely to find it in the archives than in their own hands. Third, improve the system to prevent the loss of literature. In our work, we have effectively prevented the loss of documents and materials by improving and perfecting the file management system. First, strict post management. The second is to implement the registration system of document presentation, that is, which department and who will send the documents and materials, and sign off when they are recovered. At the same time, in order to shorten the circulation process of documents and materials, the archives should promptly urge the return. (Author: Municipal Human Resources and Social Security Bureau)