What do administrative clerks mainly do?

What do administrative clerks mainly do? What are the duties of an administrative clerk?

First of all, responsible for computer typing, copying and other administrative work.

2. Responsible for the management of the company's office equipment, the specific use and recording of computers, fax machines, contracted long-distance telephones and photocopiers, and the printing of business cards.

Three. Responsible for the collection and distribution of company mail and newspapers.

Four, responsible for the company telephone switchboard wiring. Answer incoming calls accurately, with clear voice, friendly attitude and proper use of polite expressions; Record the situation that can't be contacted and tell them in time; Try to connect to the emergency phone, and those who fail to connect will be reported to the manager of the administrative department for handling.

5. Be responsible for the distribution, use registration and return of low-value office supplies upon resignation.

Six, responsible for all kinds of office supplies warehouse storage, monthly inventory, year-end inventory statistics, completes the warehousing acceptance, outbound procedures, to ensure that the account is consistent.

Seven, according to the standard quota, do a good job of planning and purchasing office supplies, so that neither out of stock nor long-term backlog.

Eight, complete all kinds of handyman, procurement work.

Nine, responsible for the company's office indoor and outdoor greening and bonsai inspection and supervision, to ensure a comfortable and good working atmosphere.

Ten, after work is responsible for the patrol of the whole office area, check the doors and windows, water dispenser power supply, computer power supply, etc. , and make records.

Eleven, complete other tasks temporarily assigned by the manager of the administrative department.

What does an administrative clerk do? Generally speaking, assist the boss in daily administrative work:

1, responsible for recruitment, training and employment procedures.

2. Manage personnel files and labor contracts

(For the above two points, if the company is relatively large, the personnel department will be responsible for this one. )

3. Management of canteen, vehicles, equipment and safety.

4. Manage expense tracking and usage records.

5. Stationery management

6. Other work temporarily assigned by the chief executive.

7, attendance (the company is big, there will be an attendance specialist)

What should an administrative clerk do? The so-called administrative clerk has a working object and refers to administrative affairs.

The clerk is a big box,

The administration includes the following board of directors, (an enterprise, because I am in a Hong Kong-funded factory, that's all, I can say so much. It used to be a private enterprise, similar to this. )

Logistics,-canteen;

Security,-on duty;

Vehicles-factory conditions of the company;

Dormitory management, library management, and other auxiliary work,

Negotiate elsewhere, such as that,

So what does an administrative clerk do?

In other words, some organizations, such as notification, meetings, personnel arrangements, meeting minutes and secretarial requirements, of course, need better writing and computers, and also have strong communication skills, certain coordination skills, independence from leaders and certain communication skills. Don't forget that they must be strict with themselves.

All of the above are superficial, and it depends on the characteristics of enterprises to make their own capacity planning.

What exactly do administrative clerks do? What administrative clerks need to do.

1, responsible for the management of the company's office equipment, the specific use and recording of computers, fax machines, contracted long-distance telephones and photocopiers, and the printing of business cards.

2. Responsible for the collection and distribution of company mail and newspapers.

3. Be responsible for the wiring of the company telephone switchboard.

4. Responsible for the distribution, use registration and return of low-value consumables and office supplies.

5, responsible for all kinds of office supplies warehouse storage.

6, office supplies procurement plan and procurement procedures.

7. Complete the handyman and procurement work.

8. Be responsible for the inspection and supervision of indoor and outdoor greening and bonsai in the company's office to ensure a comfortable and good working atmosphere.

9, patrol the entire office area after work, check the doors and windows, water dispenser power supply, computer power supply, etc. , shut down and make records.

10, complete other tasks temporarily assigned by the manager of the administration department.

Requirements of administrative clerks:

Able to operate computer independently, skilled in using office automation software such as Word, Excel and PowerPoint, as well as email receiving and handling skills. Skilled in using all kinds of office automation equipment. Good memory, time allocation, communication and coordination skills, and a strong sense of confidentiality. Good writing organization and language expression skills, fast typing speed in Chinese and English, skilled operation of Chinese character input methods such as five-stroke input. Master common spoken English and have good English reading and writing skills.

What do administrative clerks have to do and what are the paperwork? What should an administrative clerk do:

1. Complete the management of the company's office equipment, the specific use and recording of computers, fax machines, contracted long-distance telephones and photocopiers, and the printing of business cards.

2. Collect and distribute company mail and newspapers.

3. Answer the company phone, summarize the phone content and reply.

4. Distribution, registration and recovery of the company's low-value and consumable office supplies.

5. Make a plan to buy office supplies.

7. Do a good job in greening the office area to ensure a comfortable and good working atmosphere.

8. Complete other tasks temporarily assigned by the manager of the administration department.

Copywriting work includes:

1. Write newspaper advertisements, radio advertisements, online advertisements, magazine advertisements, posters, daily flyers and various brochures.

2. Write enterprise samples, brand samples and product catalogues;

3. Write creative descriptions of all kinds of advertising works;

4. Write soft articles, news, stories and comments;

5. Write a plan, or assist planners to optimize and polish the text of the plan;

6. Assist the editor of the internal magazine of the customer's enterprise, provide the theme direction and review the text.

7. others.

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What should an administrative clerk do? 1 assist the manager of the administration department to complete the company's administrative affairs and daily affairs in the department.

Assist in reviewing and revising the company's management rules and regulations, and organize and manage daily administrative work.

Participate in recruitment, training, performance management, salary accounting, attendance and other affairs.

4. Handle employee leave, leave, visit relatives and all kinds of leave formalities and do a good job in management.

Handle the accommodation registration and social security of all employees, and do a good job in management.

6 do a good job in material collection, file management, document drafting, document formulation, document sending and receiving, etc.

7. Meeting arrangement: make good preparations before the meeting, minutes of the meeting and content arrangement after the meeting.

Responsible for sending and receiving express mail and fax, contacting and receiving foreign related departments, receiving visits, answering phones, answering inquiries and transmitting information internally.

9. Be responsible for collecting and distributing office supplies of all departments of the company.

10 assist the manager of the administration department to coordinate the various departments of the company.

That's about it.

What does the administrative clerk of the automobile sales company mainly do? The administrative clerks of automobile sales companies mainly do the following work:

Printing and copying management of various documents and materials.

Daily affairs of office and marketing department

Implement standardized management of books, archives and materials.

Reservations, conference halls, rooms, tickets, etc.

Vehicle management

Competency requirements:

Able to operate computer independently, skilled in using office automation software such as Word, Excel and PowerPoint, as well as email receiving and handling skills.

Skilled in using all kinds of office automation equipment.

Good memory, time allocation, communication and coordination skills, and a strong sense of confidentiality.

Good writing organization and language expression skills, fast typing speed in Chinese and English, skilled operation of Chinese character input methods such as five-stroke input.

Master common spoken English and have good English reading and writing skills.

What do administrative clerks, secretaries and clerks do? What software do you want? (A), the basic quality

1, Physical Fitness: A healthy body should be an important prerequisite for doing any work well. Have a healthy body. People in poor health are not qualified for secretarial work.

2, psychological quality: always maintain a good attitude, mental state should be normal, not affected by emotions. Do your work with a peaceful mind every day. It is impossible for a person with psychological barriers, a person full of hatred for society and a moody person to do a good job as a secretary.

3. Ideological quality: This is a higher requirement. As a senior manager of modern society, working in an internationally renowned organization should have the spirit of loving their jobs, seeking truth from facts and pioneering and innovating. In addition, they should also have a broad mind, a broad vision and a high sense of social responsibility.

In modern society, the pace of people's work and life is accelerating, the society is changing with each passing day, and the outside world is colorful. Things that make you feel sad happen almost every day, not to mention the domestic and international situation every day. Just around us, there are often some novel and unexpected things. Today, one of your relatives made a lot of money playing the stock market. A friend of yours will lose a lot of money in real estate tomorrow; Yesterday, your buddy became a big official, and the day before yesterday, an acquaintance of yours was exposed because of corruption and went in ... These will make you feel deeply, but don't be influenced by various situations, and you can't be bold just because you watch others make a fortune; As soon as I saw something was wrong, I immediately thought of it. It is better to be cautious!

(2), professional quality

1, theoretical knowledge: we must realize the importance of theoretical study, and on the one hand, we must master solid basic knowledge, including knowledge that is helpful to business work, such as law, foreign languages, economy and trade. On the other hand, we also pay attention to collecting new information and paying attention to the new development trend in the legal field.

2. Practical experience: We should pay attention to summing up good experience in our work, avoid detours as little as possible, exchange experiences frequently and learn from experienced people.

3. Processing ability: The secretary's work is complicated and trivial, which requires us to have high processing ability. Whether handling cases, meetings or daily affairs, we should pay attention to training our own handling ability, improve handling efficiency and master certain handling methods and skills. (See Chapter 4 for details.)

(3) Cultural quality

1, professional knowledge of social science should be the minimum requirement, and it is also necessary to know a little about literature, history and philosophy, which can not only cultivate interest in life, but also be beneficial to work. According to legend, in a certain year of the Qing Dynasty, the emperor sent court officials to the south to recruit officials, and several people were sent successively but failed to complete this position. Why? It is only because the literati in the south think that these officials have low cultural literacy, can't write poems, and can't do well. After the emperor made a fortune,

A man named Wang Erlie went to Jiangnan to deal with this matter again. Those talented people in the south of the Yangtze River tried the culture of kings by writing couplets. The first couplet said: There are thousands of scholars in Qianshan Mountain in the south of the Yangtze River, and Wang Erlie immediately made a couplet to compare it: Saibei has saints every day. Language is amazing and popular. Jiangnan scholars then asked, how big is Mr. Wang's knowledge? Wang casually chanted: the articles in the world belong to Sanjiang Sanjiang, the articles in my hometown belong to my brother, and I changed the articles for my brother.

Chapter. As a result, a couplet and a poem completed the recruitment work.

2. Natural science: There are many kinds of arbitration and mediation cases, which often involve mechanical devices, construction engineering, medical chemistry and other natural science-related knowledge. On the one hand, we should pay attention to the usual accumulation; On the other hand, in the process of handling this case, we should also learn this knowledge from middle school.

3. Foreign languages: Among the cases we handle, foreign-related cases account for a large proportion, and often involve foreign parties. In foreign communication, whether written or spoken, we should use foreign languages. We should make ourselves a "two-legged" talent who knows both business and foreign languages.

In addition, it is also beneficial to learn some useful skills, such as computer, driving, playing chess, painting and calligraphy.

As the saying goes, "art bears no burden." If you have certain qualities and master certain skills, there will always be an explicit day. Similarly, if you still have defects in that respect, there will definitely be a moment of shame.

But one thing must be clear: we must always focus on our own work. On the premise of doing our own work well, we can enrich our other knowledge and skills, and we must not dilute our "theme" or "do nothing".

Fourth, the secretary should master certain working principles, methods and artistic working principles: the laws that should be followed in the work and make them the norms of our behavior. Working methods: means and methods to achieve work objectives. For example, crossing the river: you can choose swimming, boating and bridging. The key is to choose a practical method. Work art: using superb, ingenious and creative working methods to successfully complete work tasks and give people beautiful feelings and enjoyment.

As a secretary or manager in modern society, we should learn to adhere to the working principles, use working methods and pay attention to the art of work. To this end, we should do the following: 1, and coordinate various relationships: including the relationship with the leaders and colleagues of our department; Relationship with arbitrators/mediators; The relationship with the parties, and the relationship with lawyers; Relations with relevant departments, etc.

When coordinating the relationship with department leaders, we should respect the leaders, maintain their prestige, and adapt to their work habits, methods, styles and characteristics. For example, some leaders have strong logic, and every love has cause and effect. For such leaders, we should tell the truth, give opinions, analyze and reason when talking about work; Moreover, some leaders like to cut to the chase, so they should be concise and straight to the point; And some leaders are humorous, so you might as well play a joke on him or her. Understand the work style and characteristics of leaders in order to carry out their work better. Of course, under the premise of respecting the leadership, we should dare to put forward our own views and have the spirit of safeguarding the truth. That kind of blindly catering to the leadership and unprincipled obedience is not worth taking. In that case, others will doubt your character and personality, and leaders may not necessarily appreciate such people.

Treat the parties warmly and thoughtfully, be solemn and generous, behave appropriately, be neither humble nor supercilious, and establish a good departmental image. Don't pretend to be a bureaucratic government, and don't be infected with the cunning habits of scholars.

The unique skills of being a good secretary

The profession of secretary is envied by many people, but it also discourages many people, because the nature of this profession determines that it is necessary to have direct contact with the boss, and a slight carelessness may provoke a tiger. The following are the experiences of several "pioneers" on how to be a good secretary, which I believe will be helpful to friends who want to be secretaries! The full connotation of an all-round secretary Monica Age: 28: 4 Traditionally, a secretary is regarded as "a young man's meal", but I want to clarify that this is a misunderstanding. At present, there are more and more foreign-funded enterprises, and the secretary is a link that cannot be ignored in enterprise management. As the saying goes, "a good secretary should have great potential and quality." I think our secretary profession sometimes needs similar talents, and it can even be said to be an "all-round" secretary. First of all, hardware conditions are essential. Mastering a foreign language-usually English-is the most basic condition; Secretarial staff work in the office and have a lot of paperwork, so it goes without saying that mastering some modern machines, especially computers, is the most basic ability. Secondly, the professional ethics of secretaries are highly valued. Every line has its own rules, and secretaries are no exception. They will inevitably come into contact with some internal files of the company at ordinary times, so secrecy is particularly critical. In addition, the secretary is the closest person to work with the boss. The boss is on a business trip. We have to deal with some documents, and sometimes we need to reply to him immediately. Therefore, a good secretary, besides speaking fluent English, skillfully using computers and writing various documents, is also very important to have good communication skills, organizational skills, coordination skills, judgment skills, foresight skills, certain decision-making skills and improvisation skills. These sometimes take years of exercise and training. Therefore, many large companies will attach importance to work experience when selecting secretaries. Finally, we must pay attention to the distinction between public and private. Never fall in love with your boss and secretary. A really good secretary won't use this method to climb up in the workplace. Communication is the most important thing. Jessy, age: 22, position: 1 year. I often hear some general descriptions of secretaries: smart, careful, cautious and thoughtful. In addition, the secretary should have an aura, understanding and unity. I can make creative suggestions, and I know how to distinguish the importance of everything. In my opinion, the most important thing is communication and communication skills. I am in the same office as the leader, but the image is of course very important when customers see me when they come in. In fact, I don't need to be fashionable and different, as long as I am generous and decent, and my appearance looks comfortable. My job requires me to have good communication skills, not only to deal with customers, but also to maintain good interpersonal relationships with people in the company. Leaders often say that I can be regarded as a bridge between leaders and subordinates, sandwiched between superiors and subordinates. We must find a good balance and correctly convey the meaning of leaders, so as not to cause unnecessary misunderstandings and contradictions between the two sides. Being an assistant and secretary is not only equivalent to doing chores and running trivial affairs, but also asking for a wide range of knowledge. In my job, it is inevitable to call customers to urge them to pay. To put it bluntly, it's a bit like "debt collection", but it's part of my job and I have to face it. Now I am used to these things, and I have summed up a set of experience and skills, which is also a kind of communication ability. Beware of those potential crises. Miss Ai's age: 26. I worked as a secretary in a company for three years, and my boss was from Taiwan Province Province. Try harder. I am most afraid that my boss is a lecherous semi-old man. When I found out that he wanted to take advantage of himself, I deeply felt that a female secretary was not good, especially when I met such a boss, no matter how dignified and rigorous I was, I sometimes felt helpless! At that time, I was vaguely aware of the potential crisis: if something went wrong at work and he caught me, I would either be threatened by my job or be fired. I won't lose my principle because I want to keep my job. After all, I knew what I was working for, so I began to secretly look for opportunities to resign. A month later, I submitted my resignation. Now my boss is a woman. It relieved me a lot. My focus is to arrange some important meetings and activities, contact various travel schedules, draft financial or personnel reports, and sometimes help my boss make some decisions. But there are also concerns. As a female boss, she easily loses her temper when she is impatient. Usually it is often related to work. I once again realized that if she doesn't handle it properly when the boss is in a bad mood, she will either make the boss look down on you or intensify the contradiction between the two sides, and the consequences will be unimaginable.

The qualities that a senior secretary should possess.

A senior secretary who enjoys high salary and superiority is undoubtedly favored by women in the workplace. With the influx of various Chinese and foreign secretary certificates, many junior secretaries will think that textual research is the only shortcut to climb the peak. But experience tells us that theoretical knowledge is important, and practical experience and professional accomplishment are two indispensable magic weapons. To be an all-round senior secretary, you need to have the following qualities:

1, efficient working ability.

Can make trivial and busy work orderly, and can adapt to changes in various environments and sudden changes in work rhythm. Do it in a crisis, be busy but not chaotic.

2. Be good at interpersonal communication.

The most important function of the secretary is to upload and issue. When the communication between the boss and the employees is blocked, even affecting the team relationship and the company's actions, the secretary should use the art of gap energy to resolve the embarrassment and suspicion between the superiors and subordinates.

3, there is a balance of diplomats.

Being in the company's various forces, I am good at handling skillfully, can grasp various interests and find the best balance point.

4. Be able to undertake important responsibilities.

Senior secretaries are responsible for communication and liaison between leaders, even drafting documents and making plans for superiors. Play the role of manager boldly and cautiously. In addition, as the closest person to the leader, it is very easy to expose shortcomings and make mistakes. Therefore, it is a useful amulet to be cautious in words and deeds, relax and deeply understand the preferences of leaders.

5. Have good social skills.

Familiar with local officials, company customers, relatives and friends of superiors and other "contacts" related to superiors, and establish good public relations with them. At this time, the use of public relations skills is essential.

In addition, different industries have different requirements for senior secretaries. For example, a law firm needs a secretary who knows relevant legal knowledge, and a business company needs good business negotiation and coordination skills, preferably with business management knowledge and financial knowledge. As practical work, it needs long-term experience accumulation, so women aged around 30-40 are most suitable.

What is the responsibility of the production clerk? What do you mainly do? What does an administrative clerk do? The responsibilities of employing people in each company are different, but generally speaking, clerks are filing, attendance, personnel management, and listening to the arrangements of immediate leaders (like officers)

What is administrative document control? What do you need to do? What's the difference with administrative clerks? Administrative document control should be the document control center described below, which is not only the administrative function management department of the company's archives and archival materials work, but also the organization that permanently preserves and protects archival materials, and also the information exchange center that develops and utilizes archival materials resources.

The main responsibilities of the document control center are:

1. Responsible for planning and coordinating the archives and information work of the whole company, and supervising, guiding and inspecting the archives and information work of various centers/departments.

2. Formulate and organize the implementation of the company's rules and regulations on archives and data work.

3. Be responsible for collecting, summarizing, sorting, classifying, identifying, keeping, protecting and counting the company's archives and related materials.

4. Strictly implement the confidentiality system, and do a good job in classified control, confidentiality and decryption of files.

5. Carry out publicity and consultation activities of archives, do a good job in opening and using archives, and actively serve the company's work and employees.

6. Give full play to the educational function of archives and make the document control center one of the training and education bases of the company.

7. Carry out compilation research and information development and exchange of archival materials, and give full play to the role of archival materials as information sources.

8. Organize the business study and training of the file managers of all departments of the company, and be responsible for guiding their work.

9. Do a good job in fire prevention, theft prevention and insect prevention. Ensure the safety of files. I hope it helps you.