Recruit bidders

As we all know, the production and binding of tender plays a vital role in whether an enterprise can win the bid. So what are the requirements and details of making a tender, and how to make a clean, tidy and beautiful tender? Let's listen to the bidding strategist's opinion.

A, the composition of the tender documents

If you want to do a good job in bidding, you must first understand the elements of bidding. The tender is generally composed of three parts: the main book, the product book and the distribution book.

Main book: It consists of three certificates and one photo, bid letter, power of attorney, bidder's basic information, value-added tax form, supply guarantee, etc., and provides all materials that are beneficial to this bid, such as award-winning certificate, product patent, intellectual property certificate, etc. , fully display the advantages of the enterprise and add points to the corporate image.

Product book: It consists of deviation tables of product configuration, technical parameters and bidding parameters. Instructions are placed in order in the tender, mainly to grasp the key points, introduce the advantages of products and provide color pages of products.

Distribution book: it consists of a power of attorney, basic information of the distributor, distribution license, business license and other comprehensive descriptions.

Second, the tender requirements

1, the directory structure is clear, the text narrative is coherent, and the style is unified.

2. The content is orderly and clearly defined. It is convenient for auditors to check.

3, the picture must be clear, avoid typos, also need to build official seal, shall not be omitted.

4. Binding sequence and binding method must be operated in accordance with the bidding documents, and the enterprise shall not change them without authorization.

5. The contents of the tender shall not be reduced, but the enterprise qualification and award-winning certificate may be increased to show the advantages of the enterprise.

6. The bidding documents must be individually or completely bound according to the requirements of the bidding documents.

Third, pre-production.

Pay attention to whether the tenderee has any special requirements. Different bidders have different format and typesetting requirements, such as the composition, sequence and page number of the tender (preferably automatically generated page number). Therefore, the first thing we should do before bidding is to carefully study the tender documents of the tenderer, which is also the basis for evaluating and evaluating the tender documents, so that we can not only understand the format of the tender documents, but also know where to make statements and ask questions to the judges in the bid evaluation.

Fourth, the tender preparation

1, cover

(1) The cover format must be consistent with the format required by the tender documents, and there must be no typos in the text printing.

(2) The cover number and enterprise must be consistent with the bid section and enterprise.

(3) The enterprise legal person or entrusted agent must sign or affix the official seal of the unit according to regulations, and the name of the tendering unit must be consistent with the name of the unit at the time of qualification examination.

2. Relevant qualifications and social reputation of the enterprise.

(1) Three certificates and one photo, and the power of attorney must be complete and meet the requirements of the tender documents.

(2)AAA enterprise credit rating certificate, tax payment, product quality certification, quality inspection report, national awards, invention patents, product coverage, ISO series certificates, brand and service reputation must be complete.

(3) The enterprise legal person or entrusted agent must sign or affix the official seal of the unit as required.

3. Contents

The contents of the (1) directory must be consistent with the requirements of the tender documents from the order to the text expression.

(2) The catalog number, page number and title must be consistent with the requirements of the tender.

(3) The contents of the catalogue are clear and thoughtful, which can reflect the overall logical structure and increase the first impression of the bid evaluation experts.

4. Quotation summary table

(1) The format of the quotation sheet must conform to the format required by the tender documents and be sorted correctly.

(2) The "Summary Table of Bidding Quotation" must be filled in according to the provisions of the bidding documents, and the preparer, reviewer and bidder must sign and seal it according to the provisions.

(3) The "Summary of Bidding Quotation" is consistent with the data in the reporting system.

5. Other examination contents

(1) The format and content of the bidding documents shall meet the requirements of the bidding documents.

(2) The bid documents shall not contain any errors such as missing pages, duplicate pages, inversion and alteration.

(3) The contents promised item by item in the bidding documents as required.

(4) According to the requirements of the tender documents, it is required to sign page by page, and the modification must be signed by a legal person or agent (try not to modify it).

(5) The bid documents must be sealed and packaged in the prescribed format, and stamped with this chapter and seal.

(6) The paper size, page settings, margins, headers and footers, fonts, font sizes and fonts of the bidding documents must be unified.

(7) The description language of the bidding content should use the professional language of the industry, and there should be no typos in the printing.

V. Binding and Packaging of Tender Documents

The bidding rules in different regions are different, and the binding methods are also different: the audited original can be copied into a book, usually one original and one copy (prepared according to the requirements of the tender if necessary). The first page under the cover of the copy must also be the first page of the bid documents printed with the copy. At the same time, stamp the cover of each tender. Then the copied tender shall be bound in strict accordance with the binding requirements of the tender documents, and shall not be changed without permission. If the bidding documents do not reflect the binding method, you can choose by yourself.

According to the bidding requirements, use a special file bag to bid. The file bag shall be marked with the enterprise name and project number, sealed and stamped with the official seal. (Binding methods can be divided into punching, binding and tie rod clamp. If the binding method is not specified in the tender, it is suggested to use a tie rod clamp, which can correct the mistakes in time. ).

Pay attention when bagging. One original should be packed in a separate bag, and the other should be packed in another bag. Then seal, stick the sealing strip (pay attention to the time on the sealing strip), and affix the sealing strip after sealing (pay attention to half on the sealing strip and half on the sealing bag).

Six, the rest of the documents shall be made separately.

The first is the bid opening list. Many units require separate sealing, and the sealing format is the same as the tender. Check whether the bidding documents have requirements for electronic CDs, and seal them after engraving. Review the bidding documents again to see if there are any omissions, and try to meet the requirements of the bidding unit as much as possible when making them, because you have to do this to enter the threshold and talk with others at the same starting line, otherwise even if you do more work and efforts in the early stage, it will be in vain because of the mistakes in the bidding documents, and finally you will wait for other companies to get something for nothing.

To sum up, we should pay attention to four points in bidding: the "instructions for bidding" must not be mistaken, the "substantive requirements" must not be omitted, the "important parts" must not be ignored, and the "minor items" must not be sloppy. As long as you master these rules, you will reduce some unnecessary troubles in the bidding process.

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