How to write the job responsibilities of employees?

1, create the job name and its number according to the task needs;

2. Determine the scope of work according to the type of work;

3. Determine the equipment, tools, work quality and efficiency used in the post according to the nature of the work;

4. Clarify the post environment and determine the post qualifications;

5, determine the relationship between the positions;

6, according to the nature of the post clear responsibility, to achieve job goals.

Extended data

Construction method

1, downlink mode

Decreasing method is a systematic method of job responsibility decomposition based on organizational strategy and process. Specifically, it is to get the specific content of responsibilities through strategic decomposition, and then make clear what role the post should play in these responsibilities and what authority it has through process analysis.

The specific steps of using the decreasing method to construct job responsibilities are as follows:

Step 1: Determine the purpose of the position.

According to the strategic objectives of the organization and the functional orientation of the department, the post purpose is determined. The purpose of post (setting) is to explain the overall goal of setting a post, that is, to concisely state why the post exists and what its special (or unique) contribution to the organization is. Readers should be able to tell the difference between this job and other job goals by reading the job goals.

The general format of work objectives is: work foundation+work content (core responsibility of the post)+work results.

Step 2: Break down key result areas.

Through the decomposition of the purpose of the position, the key achievement areas of the position are obtained. The so-called key achievement areas refer to several aspects that a position needs to achieve in order to achieve the purpose of the position. We use the fishbone diagram as a tool to decompose the work purpose of the above example and get the key achievement areas of the manager of the planning and finance department.

Step 3: Determine the responsibility target.

Determine the responsibility goal, that is, determine the results that the position must achieve in this key result area. Because the job description is to explain the responsibilities of the post holder and the final result of the post requirements, from the perspective of result orientation, it is necessary to clarify the goals to be achieved in key result areas and ensure that each goal cannot deviate from the overall goal of the post.

Step 4: Determine job responsibilities

As mentioned above, we express the final result of this post's responsibilities by determining the responsibility objectives, so this step is to determine what kind of activities and responsibilities the incumbent will undertake in order to achieve these objectives.

Because each responsibility is one or several activities (tasks) implemented by the business process on the post, the responsibilities that the post undertakes in each responsibility should be determined according to the process, that is to say, determining the responsibility is to determine the role that the post plays in the process.

When determining the responsibility, it is necessary to determine the post responsibility point according to the inflow and outflow of information. When the information is transmitted to the post, it means that the process responsibility is transferred to the post; After this position is processed, the information comes out, indicating that the responsibility is passed to the next position in the process. This principle embodies the characteristics of "process-oriented" and "clear responsibility".

Step 5: Describe the responsibilities.

As mentioned above, the job description is the final result of explaining the responsibilities and job requirements of the job holder. Therefore, after defining the work objectives and main responsibilities through the above two steps, we can combine the two parts to describe the work, namely: job description = what to do+work result.

2. Uplink method

Ascending method and descending method are just the opposite in analytical thinking, which is a bottom-up "induction method". Specifically, it is to logically classify basic work activities from work elements, form work tasks, and then describe responsibilities according to the classification of work tasks. Although the ascending method is not a special system decomposition method compared with the descending method, it is more practical and operable in practical work.

The steps of writing responsibilities by ascending method are as follows:

Step 1: List and merge the basic work activities (work elements) and clearly list the corresponding tasks that must be performed;

Step 2: point out the purpose or goal of each task;

Step 3: Analyze work tasks and merge related tasks;

Step 4: Briefly describe the main responsibilities of each part;

Step 5: Compare all responsibilities with the job purpose of the position and improve the description of responsibilities.

Baidu Encyclopedia-Job Responsibilities