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Today, about 50% of large and medium-sized companies scan job applications into electronic databases. To make your job application competitive in the workplace, it's important to understand the proper procedures for preparing your application form for scanning mode. This process depends on three factors: the scanner, the optical character recognition (OCR) software, and the restoration software.

In the United States, after your application form is received, a photo will be taken through a scanner. Text is of no use at this point, so OCR software is used to convert it to ASCII and the information is saved in a database. The recovery software then checks your job application form for keywords that fit the job description. If your job application has a certain number of keywords, you will be considered for the position.

If the text is unclear due to blurred handwriting, OCR will not be able to read it correctly. To avoid scanning errors:

1. The scanner takes a few minutes to read the cover letter and cover letter. If the cover letter is long, then maybe it will make the decision to only scan part of it. Therefore, the most important information should be written in the first section.

Keywords are very important. They may be categorized by required talent characteristics. Therefore, use nouns or adjectives to describe your technical background. You can browse job ads to get inspiration related to your area of ??interest. Acceptable keywords can be identified by:

Using keyword format in the paragraph following your name and address, write a brief description of the job you hope to obtain, and corresponding education and work experience . Next comes the traditional cover letter, which if you can’t fully scan (that’s okay). The following is an example:

Ph.D. in organic chemistry, synthesis, antibacterial agents, chiral reagents, asymmetric carbon-carbon bond generation, HPLC, 13C-NMR, 13C labeling, relaxation machinery research, drug discovery, medical use Chemistry, Process Development, Patents, National Merit Scholar, NIH Doctoral Candidate, Teaching Award

A cover letter prepared with these suggestions will give you an edge in a competitive job market. (492 words)