The Internal Structure and Duties of Guangzhou Urban Construction Archives

1. Responsible for making the long-term development plan of the museum, and drafting the annual work plan, summary, report and related manuscripts of the museum; Responsible for organizing, inspecting and implementing all work plans of the library and supervising all work tasks; Collect and fill in various reports.

2. Assist the library leaders to coordinate and handle various affairs inside and outside the library.

3. Responsible for the secretarial work of the party and government, and do a good job in sending, receiving, processing and archiving all kinds of documents; Responsible for official seal management and confidentiality; Responsible for foreign affairs management.

4 responsible for organizing the drafting of policies and regulations; Responsible for organizing and coordinating the formulation, supervision and implementation of various management rules and regulations in the museum; Responsible for drafting various management rules and regulations of the department.

5. Assist the library leaders to do a good job in the financial management of the library.

6. Be responsible for the management and development of human resources in our library, and do a good job in personnel recruitment, professional title evaluation, internal training, continuing education, assessment and other affairs; Establish personnel files and so on. Responsible for organizing the business study and business training of the staff of the whole library.

7. Be responsible for organizing the preparation, meeting, meeting minutes and drafting meeting minutes of the curator's office meeting and other comprehensive meetings.

8. Responsible for the planning, procurement, management and supply of office equipment (except computer-related equipment and audio-visual equipment) and office supplies; Do a good job in the management of fixed assets.

9. Responsible for the external reception and letters and visits of the library.

10. Responsible for the spiritual civilization and cultural construction of the library; Assist the Party branch, Communist Youth League and trade union in the museum.

1 1. Responsible for welfare logistics, property management, fire control, health and safety of the whole library.

12. Complete other tasks assigned by library leaders.

Supervision and guidance department

1. Be responsible for the publicity, implementation and enforcement of relevant laws and regulations; Cooperate with relevant departments to formulate industry regulations.

2 responsible for drafting the guiding documents, business standards, norms and related management systems of archival business.

3. Responsible for receiving urban construction archives of all levels, types and carriers according to the receiving scope and filing standards of urban construction archives, and do a good job in the handover registration and cataloging of the archives.

4 responsible for the city's urban construction archives law enforcement inspection.

5 responsible for the inspection and acceptance of urban construction archives entities at all levels in the city.

6 regular statistics, analysis of urban construction archives reception, file reception plan.

7 responsible for the work of the city's urban construction archives management cooperation group.

8. Complete other tasks assigned by library leaders.

Information sorting department

1. Responsible for drafting various business standards and management systems related to this department.

2. Be responsible for sorting and cataloging the collected documents.

3. Be responsible for the digitalization and informatization of archives.

4. Be responsible for mounting and copying urban construction archives.

5. Responsible for maintaining the normal operation of microfilm, scanning and other equipment.

6. Complete other tasks assigned by library leaders.

Audio-visual editing and research department

1. Responsible for drafting various business standards and management systems related to this department.

2. Responsible for collecting and sorting out information, materials and various newspapers and magazines about urban construction at home and abroad, and keeping and using them scientifically; Responsible for the management of the reading room.

3. Responsible for carrying out a series of compilation and research work, and publishing a compilation of documents related to urban construction; Responsible for writing special investigation reports and research documents on urban construction.

4 responsible for the in-depth development of archival information resources, making all kinds of archival information products and knowledge products.

5. Be responsible for planning, soliciting contributions, editing and publishing the publications of our library.

6. Responsible for the compilation of memorabilia in this museum and participate in the compilation of historical records.

7. Responsible for the propaganda work of libraries and urban construction archives.

8. Responsible for the planning and editing of our website.

9 responsible for the collection, shooting, multimedia production, cataloging, description and archiving of videos and photos of key construction projects and important activities of urban construction system in this Municipality.

10. Responsible for urban construction tracking shooting, editing and multimedia production.

1 1. Responsible for digitalization and information processing in audio-visual archives.

12. Responsible for the selection and procurement of equipment in audio-visual archives.

13. Complete other tasks assigned by library leaders.

Technical department

1. Responsible for drafting various business standards and management systems related to this department.

2. Responsible for the development and application of computer software and hardware maintenance for office automation and archives modernization management in the whole library; Responsible for system operation, management and maintenance and information network security.

3 responsible for the collation, exchange and maintenance of urban construction archives information database.

4 responsible for assisting relevant departments to do a good job in the selection and purchase of modern management equipment.

5. Responsible for assisting the business department to accept the storage of carrier files such as CDs and floppy disks.

6. Responsible for the technical support of our website.

7 responsible for the planning, implementation, management, acceptance (identification), reward, filing and related coordination of scientific research projects in our library.

8. Complete other tasks assigned by library leaders.

Lending and storage department

1. Responsible for drafting business systems such as warehouse management, document lending and warehouse management.

2 responsible for receiving, warehousing, shelving and keeping all kinds of urban construction archives and carriers that have been catalogued.

3. Responsible for compiling all kinds of retrieval tools for library archives.

4. Be responsible for the relevant procedures of lending and warehousing the collection files.

5. Be responsible for the computer retrieval and reading of digital archives information in our library.

6 responsible for adhering to the principle of "prevention first, combining prevention with control" and doing a good job in "eight prevention" and file security and confidentiality.

7. Responsible for collecting urban construction archives statistics.

8. Complete other tasks assigned by library leaders.

Collection and protection department

1. Responsible for drafting various business standards and management systems related to this department.

2 responsible for the collection, collation, cataloging, description and archiving of urban construction historical archives and other precious archives.

3 responsible for the research and organization and coordination of urban construction archives appraisal work.

4 responsible for guiding the cataloging, recording, filing and receiving of the comprehensive archives of the Municipal Planning Bureau.

5 responsible for the city's urban construction archives staff industry training.

6 responsible for the implementation and strengthening of district (city) urban construction archives management.

7. Responsible for academic exchanges inside and outside the library and liaison with academic institutions.

8 responsible for organizing the investigation and study of urban construction archives.

9. Responsible for completing other tasks assigned by library leaders.

Development and utilization department

1. Responsible for drafting various management rules and regulations related to this department.

2. Responsible for the provision and utilization of archives.

3 responsible for urban construction archives information disclosure related work.

4. Responsible for the daily management of the library's external service window.

5 responsible for the popularization and application of urban construction archives information products, knowledge products, modernization and information management technologies and systems.

6. Responsible for providing all kinds of archival services: archival technical consultation and technical services; Guidance and review services for the filing of construction project documents; Audio-visual archives technical service; Professional file protection services, document digitization and information services; Professional archives business training; Archiving service for completed projects; Provide comprehensive services for the file management of key areas and key projects.

7. Responsible for liaison and publicity on the utilization of external consulting services.

8. Be responsible for the registration, investigation, statistics and analysis of archives utilization and external services.

9. Complete other tasks assigned by library leaders.