What is the main job of the general manager’s secretary?

What is the main job of the general manager’s secretary?

1. Assist the general manager to arrange the work schedule and do daily secretarial work;

2. Responsible for the general manager’s appointment arrangements and the reception of important visitors with the participation of company leaders ;

3. Responsible for organizing the communication and contact information between the general manager and important guests;

4. Assist the general manager in the management of important projects;

5 , Complete other tasks assigned by the general manager. What are the job responsibilities of the General Manager Secretary?

Job Description—Administrative Clerk Category—General Manager Secretary

Position Title: General Manager Secretary Department: Office

Direct Superior : Office Director

Job content:

1. Responsible for drafting the company's annual work summary report and the general manager's speech.

2. Responsible for drafting meeting materials for the company’s shareholders and board of directors.

3. Responsible for the compilation of other important meeting minutes and meeting minutes of the company.

4. Responsible for the drafting, printing, registration and archiving of company files.

5. Responsible for the engraving and use management of the company seal and the general manager’s signature.

6. Edit "Company Newsletter" regularly.

7. Assist the office director in receiving company guests.

8. Complete other tasks assigned by the general manager and office director.

Licensing Rights and Responsibilities:

1. Permission rights:

The right to participate in or attend various internal company meetings.

Have the right to know the progress of the company's various production and operation activities.

2. Responsibility:

Bear corresponding administrative responsibility for the distortion of information in the company’s publicity reports.

Bear corresponding administrative responsibility for problems caused by improper management of company files and seals.

Failure to keep work content confidential will bear corresponding financial and administrative liability for losses caused to the company.

Guidance received:

Accept administrative guidance and business guidance from the office director.

Guidance provided:

1. Guide the branch’s publicity work.

2. Guide the corporate culture construction of the branch.

Qualifications:

1. Age range: 25~32 years old

2. Gender: Female

3. Educational background

Minimum required education: College degree

Major: Secretarial or administrative management

4. Training

Training subjects: shorthand, file management, document writing, company history

Training time limit: three months

5. Experience: Engaged in secretarial work for more than three years

6. Skills: Proficient in using word processing software such as Word and Excel, excellent English listening and speaking skills, and mastering shorthand skills.

8. Promotion trend: None

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1. Responsible for the general manager Arrange the schedule and make appointments for the general manager to meet visitors

2. Responsible for the management, classification, organization, filing and storage of various archives of the general manager

3 , Coordinate the work of various departments, and summarize the various reports that the company requires each department to submit

4. Responsible for organizing the drafting, recording, and organizing meeting materials held by the general manager

5. Assistance Do a good job in receiving customers and making phone calls; when relevant personnel are absent, promptly record and convey customer information

6. Translate relevant files for the general manager, and complete the technical and marketing departments required by the general manager EXCEL reports and PPT files

7. Assist the general manager in handling customer relations and make phone interviews with customers. How to write the work diary of the general manager’s secretary?

The work diary can be divided into: < /p>

1. Work schedule

2. Meeting Minutes

3. Work progress and problems of various departments. What does the job of the secretary to the general manager of a 5-star hotel involve?

As a manager and secretary, the first thing is to keep your mouth shut. You can’t say what others ask you. Think carefully before speaking. As for the work process, each company is different, so I can't help. If you don’t understand something about work, ask. Don’t pretend to understand. Everyone knows that you have just taken over this job, and you will understand if you ask questions. So you should take advantage of this good opportunity at the beginning and don’t ask if you don’t understand. If you do a good job, when he comes back from maternity leave, he will change his position instead of being your secretary. What is the main content of his job?

The positions of secretaries are divided into company secretaries and government civil servants.

1. The secretary should be the leader’s assistant, assisting the leader in arranging and supervising daily work.

Such as: arranging meetings, leaders’ schedules, and arranging reception plans

2. The secretary must continuously improve his work ability, be proficient in drafting and writing files, and have a solid level of Chinese. According to different working environments and requirements, it is best to have good foreign language proficiency.

3. The secretary is also the leader's adviser, assisting the leader in collecting information, participating in the thinking of some matters, imagining and solving problems for the leader from the leader's perspective, and assisting the leader in making decisions.

4. Process files. Receive and send documents, archive files, etc.

5. Requirements for secretaries: learn more, have good character, be decent, have writing skills, be able to operate modern office equipment proficiently, be knowledgeable, and keep secrets.

Office Administrative Secretary Job Content and Responsibilities

A. Typing speed weighted 30%. Accurately list instructions from the following aspects at a speed of 60 words per minute and in an appropriate format. Print into files: oral instructions, audio recordings, handwritten notes or formal notes, handwritten materials from the general manager, handwritten meeting minutes, etc.; print notices, meeting agendas, work schedules and other following content materials; print business association surveys; summarize and Print operating reports and other various reports, including text and tables; print articles excerpted from newspapers and periodicals; organize and print letters, memos, copies of inquiries and other files requested for printing;

B. Reception weight 25% Verify signed contracts in person or over the phone, enthusiastically help callers and visitors; answer incoming calls, convey messages, provide information or routinely transfer calls to someone; Receive visitors, provide information or direct guests to the appropriate office or person; act as a host to provide temporary services while guests are waiting; operate automatic answering facilities; maintain a cooperative attitude with callers and visitors

C. Planning weight 20% Effective management of work schedule, including arrangements for appointments, meetings, travel and other such activities; arranging work schedule; making appointments for general manager, board members and other personnel personnel; prepare for business trip allowances; assist in the arrangement of annual meetings; ensure the implementation of on-the-job training plans, etc.

Secretary to the general manager:

1. Responsible for assisting the general manager The manager handles daily affairs and provides administrative support for other administrative and business work;

2. Responsible for the general manager’s daily work schedule;

3. Responsible for preparing various regular management meetings of the company , keep meeting minutes;

4. Responsible for various preparations for the general manager’s business trip;

5. Responsible for answering phone calls, responding to internal and external inquiries/inquiries, and doing a good job for outsiders

6. Responsible for receiving visits from the general manager’s guests;

7. Responsible for receiving and conveying the general manager’s files, letters, and correspondence, maintaining the general manager’s business card book and the general manager’s explanations related items;

8. Complete other tasks assigned by superiors

Responsibilities of office secretary

1. Under the leadership of the office director, do a good job in daily administrative affairs of the office and secretarial work.

2. Responsible for the drafting, binding and delivery of various files; promptly handle the receipt, delivery and urging of superior files; do a good job in recycling, clearing and destroying files; do a good job in the collection and management of secretarial files and confidentiality.

3. Keep records and conference affairs of various meetings.

4. Handle specific matters such as recruitment, training and education, performance appraisal, promotion, salary and benefits, various insurances, statistical reports and other matters for the unit's personnel.

5. Manage the unit seal well and issue letters of introduction in accordance with regulations.

6. Do a good job in receiving visitors.

7. Do a good job in network computer management, turn on the computer regularly every day to receive files; do a good job in information collection and submission.

8. Responsible for the purchase and supply of office supplies for the unit.

9. Complete other tasks assigned by leaders and handle various emergency matters.

Responsibilities of the Secretary to the Chairman

Direct superior: Secretarial Department

Indirect superior: Chairman

Nature of position: Responsible for board-related matters Secretarial work such as documents and materials

Management permission: entrusted by the chairman, exercise the management permission to coordinate the daily work of the board of directors and convene meetings

Management responsibility: be fully responsible for the work undertaken

Main responsibilities:

Responsible for convening board meetings;

Responsible for minutes of board meetings;

Responsible for the management of company seals and corporate seals ;

Responsible for the preparation and notification of board meetings;

Responsible for the organization and archiving of meeting materials;

Responsible for the distribution and collection of meeting materials;

Responsible for handling letters to and from the chairman;

Ensure confidentiality and strictly abide by the company's confidentiality regulations;

When the head of the secretarial department is away on business or not at work, What is the main job of a store manager who performs the duties of a section chief and manages undergraduate work?

This friend:

The store manager is mainly responsible for managing the entire daily work of the store.

Including: personnel management, operations management, finance, etc.

Wish you good luck. Job content of the general manager secretary

The general manager secretary should be very proactive, discerning, and promptly report problems discovered to the general manager and put forward his own suggestions. Delegate the general manager's instructions to various departments, and urge and supervise the implementation of each department. Must have strong coordination and execution capabilities. Process various documents.