How to be a qualified office director

The office is a banner of the unit and a concentrated expression of the image. The quality of office work directly affects whether all work can be carried out smoothly and effectively. As the director of the office-the "leader" of office work, it is necessary to achieve "it is difficult for anyone to do anything, bear the burden that others can't bear, and pick the burden that others can't pick". I think the duties of the office director can be summarized in six words: "staff, coordination and service". To do these six words well, we must first do a good job in the quality construction of office staff. First, do a good job in team building, strike while the iron is hot, and have a high-quality collective with high efficiency and achievements. First of all, we should cultivate the professional responsibility of office staff. Office work is complicated and hard. Many times, active work can't see obvious results. Its ups and downs are incomprehensible to others and other departments. They are all unknown "supporting" jobs and "underground" jobs, and some are irreplaceable by other departments. In order to improve the ideological quality, professional ability and work style of office staff, and do a good job in office self-construction, firstly, we should educate and guide them in different ways, so that everyone can establish the spirit of loving their jobs, establish a sense of honor, and overcome the inferiority complex of "supporting roles", so that everyone can feel that working in the office is the trust of leaders and comrades and an honor. Secondly, it is necessary to improve the political quality and professional skills, guide and study the staff in a planned, organized and purposeful way, and ask them to study hard, think more and sum up well. To read two books well, one is to read a written book, that is, to always learn from books, political theory, policies and regulations of the party and the state, principles and lines, professional knowledge and so on. , so that you can learn basic knowledge thoroughly, business knowledge deeply, self-cultivation knowledge diligently, and knowledge first. The second is to read books without words. Learn from the society, from leaders, colleagues and the masses, and learn their theoretical viewpoints, working methods, dealing with people, and language expression. At the same time, in daily life, we should "read more, listen more, hear more, think more, write more and do more", organically combine learning with practice, and form a good habit of "thinking while learning, thinking ahead", so as to improve the overall quality of office staff, improve their mental outlook, and enhance their cohesion, appeal and combat effectiveness. Thirdly, improve the company's various systems and implement them, such as learning system, meeting system, labor discipline and office order. Insist on holding a work forum once a month and have regular meetings. System is a rigid thing. Only by managing people with system and restraining people with discipline can we form a virtuous circle model, and humanized management is the lubricant of this rigid management. Therefore, in daily work, we should also care about employees' lives and growth, especially in their business training and career planning, think what they think, create more favorable conditions, put forward more feasible suggestions, and stimulate their enthusiasm for peace of mind and dedication. Fourth, do a good job of division of labor and cooperation within the department, strengthen responsibilities, ensure that everyone is in charge of everything, and implement the target assessment responsibility system, give full play to everyone's expertise in the office, tap everyone's work potential, better form a unified and coordinated work procedure and mechanism, and form an atmosphere of unity and efficient operation. Second, clear positioning, good staff, first of all, from the leadership decision-making process, the office director is in the position of "assistant"; From the perspective of execution, it is in the position of "executor"; Handle specific affairs and be in the position of "agent". The multiplicity of roles determines that it is easy to perform duties or offside in practical work. Therefore, as the director of the office, we should be practical: give advice to the leaders in place but not offside, supervise them in place but not "make a decision", and serve them in place but not interfere with the leadership work. Secondly, do regular research, grasp all aspects of information materials, grasp the leadership intention, put forward constructive ideas and opinions, and provide services for leadership decision-making. Third, actively and conscientiously study the decisions, instructions and work arrangements of superiors, and carry them out, implement and execute them. In practical work, pay attention to understanding good work experience and methods through various ways, listen to the suggestions of leaders and employees at all levels, solicit the opinions of relevant offices of organs, and reflect them to relevant leaders in a timely manner around the company's leadership decisions and their own work reality. Third, actively coordinate and do a good job in service coordination. First of all, we should talk about the unity and centripetal force within the department. On this basis, we should unite as one and do what we know and do. Secondly, do a good job of internal and external communication, do a good job of unity with colleagues at higher levels, do their due diligence in their work, do not exceed their authority, connect the preceding with the following, communicate left and right, and coordinate all parties. In addition, we should always keep in mind that there is no trivial matter in office work, doing one thing well in the office is a trivial matter, and doing one thing wrong is a major matter, and there is no room for any mistakes. Pay attention to changing work style, improving service methods, improving service awareness and quality in daily work, and strive to be enthusiastic but not vulgar, busy and calm, complex and orderly in office work. Go deep into the masses, understand public opinion and do a good job in logistics. We should not only practise economy, but also try our best to do things well and make everyone satisfied. In a word, to be a qualified office director always requires us to take pioneering and innovative thinking, diligence and dedication as the driving force and implementation guarantee as the escort to achieve the ultimate goal. First, to be an excellent director of the office of the National People's Congress, you must have a strong sense of party spirit. China * * * Production Party is the vanguard of the working class in China, the vanguard of the people of China and the Chinese nation, and the leading core of the cause of Socialism with Chinese characteristics. The Party plays an irreplaceable role in the political life of the country. The work of the National People's Congress is an important part of the Party's work. Therefore, the director of the office of the National People's Congress must have a strong sense of party spirit. We should consciously take Theory of Three Represents Theory as the guide, firmly establish the concept of serving the people wholeheartedly, implement the party's line, principles and policies under the leadership of the the National People's Congress Standing Committee (NPCSC) Party Group, ask for instructions and report to the party organizations in time when encountering major problems, and strive to turn the party's ideas into people's conscious actions through legal procedures and work hard. Second, to be an excellent NPC office director, you must have a strong sense of service. The core of office work is service. To be an excellent director of the NPC office, we must have a strong sense of service. First, do a good job in serving the "three sessions". Before the People's Congress, the Standing Committee of the National People's Congress and the meeting of directors, it is necessary to plan the conference service work in advance, quantify the tasks, implement the responsibilities to people, and personally check the implementation to prevent mistakes. The second is to serve the masses well. Warmly receive every NPC representative and the people who come to work in the organs, patiently listen to their opinions and questions, sincerely try their best to solve their difficulties, and create a good image of the NPC office as the window of the organs. The third is to do a good job in serving comrades in government organs. Reasonably dispatch vehicles, strengthen financial management, do a good job in health and epidemic prevention, and ensure the efficient operation of organs. 3. To be an excellent director of the office of the National People's Congress, you must have certain leadership skills. The art office is the hub of the whole NPC organ, and its work is complicated. To be an excellent director of the office of the National People's Congress, you must have skilled leadership skills. We should consciously use materialist dialectics to guide work practice, be good at grasping the main contradictions, make overall arrangements, and use human and material resources scientifically and reasonably. We should consciously be a model of adhering to democratic centralism, give full play to the wisdom of the delegates and every staff member, and grasp the correct direction on major issues. We should stick to people-oriented, learn from others' strengths, tolerate others' weaknesses, and make the office a United and struggling group. To be an excellent director of the NPC office, you must have a deep understanding of writing, which plays a great role in the work of NPC organs. To be an excellent director of the office of the National People's Congress, you must have a deep knowledge of writing. Read more and study more excellent articles published by China People's Congress, citizens and the rule of law, and NPC deputies. So as to accumulate and absorb nutrients. Write more and practice more, write articles for subordinates, give ideas, set the path and pull the height. I also want to write articles in person, publicize the successful experience of NPC work, and study and discuss theoretical issues. Having a strong knowledge of "writing" is of great benefit to establishing one's prestige and improving the quality of the work of the organs. Five, to become an excellent director of the office of the National People's Congress, you must have a high legal quality. County (district) people's congresses, as local organs of state power, must be based on the Constitution, laws and regulations. Therefore, to be an excellent director of the office of the National People's Congress, you must have a high legal quality. It is necessary to study and master the Constitution, the Representative Law and the local organization law, enhance the legitimacy of the work of the organs, and put an end to all unconstitutional and illegal acts. Budget law, compulsory education law and other laws and regulations should also be covered to facilitate coordination with other government departments. How do secretaries do well in office work 2008-01-2812:13 I. Main responsibilities, status and functions of office work. First of all, the office undertakes the heavy work of providing information, reporting information, foreign exchange and logistics services. It is in the pivotal position of coordinating all departments of the organ, connecting leaders and grass-roots units, and is the information center, service center and staff officer of the organ. It has six functions, such as staff, assistant, coordination, service, inspection and supervision, and requires office staff to have high political acumen, accurate foresight, advanced work and rich experience. Whether it's running documents, handling affairs, meeting, management, service and coordination, any link that goes wrong will have a great impact and even bring passivity or loss to the whole local tax work. In other words, how the office work is carried out directly restricts and affects the overall work and the completion of various tax tasks. Secondly, whether the office work can be strengthened depends on the leadership, and depends on the leadership's understanding and attention to the office work. If the office is simply regarded as a logistics service unit, ignoring the role of its staff and assistants, the office will become a utility room, and the office staff will be immersed in countless trivial matters every day, and there is no time to grasp information work and engage in investigation and research. I don't know the situation, let alone provide decision-making basis for leaders. If leaders attach importance to, care for and support office work, care for them politically, provide them with as many opportunities for learning and improvement as possible, improve their working environment and conditions as much as possible, support them from work, care for them from life, and understand them from the heart, the office will not only stabilize the team, but also have great attraction, thus fully mobilizing their enthusiasm for hard work. (1) office work is conducive to improving the overall quality of individuals and developing themselves in an all-round way. Whether the overall role of the office can be effectively played depends on the office director, because the office director's duty is to preside over the overall work of the office, not only to participate in the discussion and decision-making of major issues by the leading group, but also to organize daily chores and lead and organize the office staff to complete the tasks undertaken. A competent office director must have the corresponding political theory level, cultural knowledge, professional knowledge and management level. (2) Judging from the numerous jobs I have done, the more chores, the more attractive and challenging the complex work and working environment, and the more I can learn new knowledge, experience, grow new talents, open up new horizons and tap new potential. The post office is the best place to use and exercise. It is a rare exercise opportunity for the growth of life experience and the cultivation of ability. However, challenges and opportunities coexist, pressure and motivation coexist, and working in an office will taste more ups and downs. But the position of office director can exercise oneself, gain all kinds of knowledge and practical experience, and improve one's comprehensive quality. (two) have the necessary political and personal qualities as the director of the office. 1, enterprising, serious and responsible, diligent, able to bear hardships, do one line, love one line, and specialize in one line. In particular, we must have strict organizational discipline, good hard-working quality and resolute work style, which are the prerequisites for doing a good job in the office. 2. Active thinking, with the excellent functions of emancipating the mind and seeking truth from facts, quick acceptance of new things, love of learning and ideas, strong sense of reform and enterprising, and giving full play to subjective initiative in work, can we constantly create new situations. 3. Be steady, be rigorous, be strict with yourself, be strict with yourself, and play an exemplary role. This is the guarantee for doing all the work well. 4. Believe in honesty and integrity, honesty and integrity, and have noble moral quality, simple work style and the principle of justice. The so-called "noble" means to establish a correct world outlook, outlook on life and values, and to be upright and do things seriously; The so-called "simplicity" means that a person's ability is large or small, and his level is high or low. As long as he goes all out, he is a good comrade; The so-called "justice" means that you can't be confused on the issue of principle, and you can't fall with the wind like a swing, watching the leaders blink; Modesty and prudence, careful use of power, knowing people and being good at their duties, being able to unite others, and having good coordination ability and working methods. We owe our achievements to everyone. If something goes wrong, we should take the initiative to take responsibility, care for our subordinates, treat each other as equals, and always play the fighting role of the overall synergy. (3) Have the necessary knowledge and ability to be the director of the office. Judging from the functions of the office, it is comprehensive and complex, and undertakes many tasks such as housekeeping, secretarial, coordination, logistics service and office management. The office director must have a certain level of political theory, comprehensive writing ability, organization and coordination ability and management experience. 1, with a certain level of political theory. Working in government posts, combined with the requirements of government posts, requires a certain level of political theory to meet the needs of government work. Therefore, only by paying attention to studying, understanding and mastering the major policies of the countries concerned and keeping a clear political mind can we always grasp the correct political direction and maintain a high degree of political acumen in our work. 2, to have a certain comprehensive ability of words. You should have a certain writing foundation and be familiar with business knowledge, including tax knowledge, accounting knowledge, scientific and cultural knowledge, writing skills, language expression ability and working methods. Without this, you will be confused when drafting documents and answering questions at meetings, unable to grasp the key points and ask questions, and can only be "confused". 3. Have certain organization and coordination ability and management experience. During my 12 years in the office, I have practiced all the work in the office to varying degrees. I think office work is not only to be familiar with the office post itself, but also to understand the overall work of the department. Only by being fully familiar with and understanding tax work can we lay the foundation of comprehensive management ability. How to be an excellent human resource manager? What do you want the right person to do after you find him? Let him do things and do the right thing. This is the problem of talent use. People are not born for rest, but work for work. When you recruit a person, you do nothing but get him paid. In less than a week, he will find something to do by himself. In less than a month, he will ask you to resign yourself, because he can't stand this torture. So I think the word "talent" should include two meanings. One is talent before talent, that is, talent before talent, and the other is talent before wealth, which is the wealth of property. In other words, we should rationally use talents, effectively integrate human resources, and let the right people do the right things. How to do the right thing? It is to let people who are good at interviewing do interviews, those who are good at editing do editors, those who are good at management do business, and those who are good at management do management, so that every employee can "make the best of his talents." We should not only innovate, but also generate income and create more benefits for our organization. Driving ducks on the shelves forces people who are good at editing to do business and people who are good at business to do interviews. The result can only be that mining can't be done, and the business is not good, from losing customers to bankruptcy and bankruptcy. However, it is not enough to only employ people, but also to educate people, that is, to train talents reasonably and effectively. It is impossible for every employee we recruit to be a talent, but it is entirely possible for every employee to be a talent. It is necessary to understand each employee's personality hobbies and personal specialties, lengthen their strengths and lengthen their weaknesses. According to each person's personality characteristics, personal specialties and personal needs, we should help him to set career goals and make feasible study plans, and provide him with higher salary, higher position and bigger development platform after he achieves certain goals through study. We must also be able to retain talents, especially core talents, which is what we call "generals." This involves the retention of core talents. What kind of person is a "general"? I think one is a person who knows both content production and management; The other is a talent who is good at one aspect and understands other aspects. "General" and "defection" will not only lose the fighting capacity of the organization, but also enhance the competitiveness of competitors. In particular, the "general" will "lead the team" to defect, which is the most terrible and may even be fatal. Tan Junbo went to Chongqing. No matter how the Beijing Times explained it, the losses were heavy. Last year, I organized ten "China Media Management Forums", each of which basically focused on human resources. In one issue, we invited Vice President Zhang Jian of China Business News to attend. The theme of our discussion is "how to prevent the' general' from defecting". The result of the discussion is that people should be retained by feelings, treatment, career, and so on. However, before considering whether to stay or not, I would like to ask you to consider a question, that is, when someone cooperates with an organization to a certain stage, can I keep this person? Here, we must consider everyone's pursuit. I believe that the cooperation between people and organizations is a stage, and it is difficult to have permanent cooperation. This stage is long and short, some may last only a few days, and some may last for decades. This is related to personal pursuit. Some people pursue fame, some people pursue profit, and some people pursue career; It is also possible that some people pursue fame at one stage, profit at another stage and career at another stage; Or he pursues fame in one field, profit in another field and career in another field. When a person cooperates with a person or an organization to a certain stage, and his goal is achieved or temporarily achieved, he may leave his collaborator and his cooperation team and find another way out. Such a person should be allowed to pursue his personal goals instead of keeping him. It's going to rain, and mom is getting married, so be it! Otherwise, although people stay, their hearts have gone. What's the use of keeping them? Tan Junbo's departure from Beijing, Liang Dong's departure from Phoenix Satellite TV and Fang Hongjin's departure from CCTV have actually raised another problem for us, that is, besides the outlet problem, the media people also have a ceiling problem. Does the media industry have a ceiling? I think there is. If so, how to break through the ceiling? Take Tan Junbo as an example. He has touched the ceiling. Can we build him another house and a building, give him more space and a bigger platform, and let him give full play to his talents? For example, can we merge other media or other enterprises in the cultural industry, or even other enterprises outside the cultural industry, to create a media group or group company, or simply give him an independent media to operate, so that he can become our lifelong partner and his career can become a part of our career? Therefore, from this perspective, the managers of human resources departments are not only attending job fairs, but also occupying these talents. More importantly, do a good job of service-serving the leaders; By the way, serve every employee. Whether your service work is done well or not is not your decision, but the employees and leaders have the final say. There is a saying that if you can't take care of your wife, someone can. Then I want to apply this sentence here, which is called, if you can't serve your leader well, someone can; If you can't serve your employees well, someone can!