Contract management ledger

The execution of contract data refers to the execution of contract contents after the contract is signed. Material contract should refer to the contract for the sale or lease of materials, and the implementation of material contract refers to the sale or lease or lease of certain specifications of equipment or materials, which is the subject matter of the contract. See the following:

Contract management account 1

Chapter I General Principles

The first purpose

In order to strengthen and refine the contract ledger data and standardize the management of various contract ledgers in enterprises, these Measures are formulated according to the contract management system of Hong Xin (Zhengzhou) Co., Ltd. and the contract classification and numbering rules of Hong Xin (Zhengzhou) Co., Ltd. ..

The second principle

Where a contract is signed in the name of the company, the contract manager shall establish a contract ledger in accordance with these Measures. One contract, two forms and one number? The principle of finishing.

Article 3 Scope of application

Unless otherwise specified, these rules shall apply to:

1. Contracts within the scope of management business in the contract management system of Hong Xin (Zhengzhou) Real Estate Co., Ltd. and the contract classification and numbering rules of Hong Xin (Zhengzhou) Co., Ltd.;

Two, the company or the company designated as a party to the contract submitted to the Ministry of justice for review.

Article 4 Definition

The management personnel determined by each undertaking department are responsible for the registration of contract ledger, the collection and storage of data.

Article 5 Organization and responsibilities

1. Each undertaking department is the lead department of this system, responsible for identifying personnel, managing contract documents, forming, accumulating, sorting and archiving documents, and ensuring the integrity and effective utilization of documents.

Second, the legal department of the company is responsible for assisting the contractor to guide and check the management of the contract registration ledger in this process.

Chapter II Specific Implementation

Article 6 Registration Method

The contract ledger is managed in the form of general ledger. General ledger shall be established for all contracts and subsidiary ledger shall be established for each contractor. Documents and forms should be filled in for each contract.

Article 7 Specific registered subjects of total score ledger

I. Contract General Ledger Registration

1. The development company is managed and registered by the comprehensive department of our company;

2. Emerging construction companies are registered and managed by the General Department of our company;

3. Shangdu Company, Yuan Man Hongmu and Wanxing Jewelry are registered and managed by our office;

4. The assistant general manager is responsible for the registration management of the property management company;

5. The engineering service department of the financial center is responsible for registration management;

6. The human resources department of the administrative center is responsible for registration management.

Second, the department, project ledger management

1. The development company is registered and managed by the managers and chief engineers of all departments of the company respectively;

2. Emerging construction companies are registered and managed by department managers or project managers respectively;

3. Shangdu Company, Yuan Man Hongmu and Wanxing Jewelry are registered and managed by the managers of all departments;

4. The assistant general manager or project director of the property management company is responsible for registration management;

5, the financial center by the central department manager is responsible for the registration and management;

6, the administrative center by the central department manager is responsible for the registration and management.

Article 8 The contract account shall include the following contents:

(a) the name of the contract;

(2) The names of the parties and signatories to the contract;

(3) the substantive contents of the contract (including the subject matter, quantity, price or remuneration, time limit, place and method of performance, liability for breach of contract, dispute settlement method and other matters that need to be specified);

(four) the performance of the contract (whether there is a breach of contract, disputes, litigation, etc.). And the completion time of the contract);

(five) the contract department and the undertaker;

(six) the time of signing the contract;

(seven) other important contents that should be recorded.

Article 9 The following materials shall be attached to the contract account:

1, original or copy of the contract;

2, the other party's "business license of enterprise legal person" and a copy of the qualification certificate and other information;

3. The identity certificate of the legal representative of the other party, the power of attorney of the entrusted agent and the identity certificate of the agent;

4. Quotations, supplementary contracts, meeting minutes, letters and telegrams of the other party to the contract;

5. Acceptance list, acceptance report, batch and phased performance records, contract performance report, etc.

6. Relevant important information.

Article 10 Registration Time

The registration management personnel of each department shall establish a contract ledger within three days after the contract is signed and effective, and record and review major contracts.

Article 11 Supplementary information

The contract account manager of each undertaking department has the right to review the contract and the attached materials. When problems such as inconsistent procedures, incorrect contents or incomplete materials are found, the contract signing personnel should be required to take timely measures to correct or supplement the materials.

Article 12 Contract registration number and handover rules

The contract documents involved in these Measures shall be classified and numbered according to the contract classification and numbering rules of Hong Xin (Zhengzhou) Co., Ltd. ..

The handed-over contract documents must be marked with the contract number, complete and hierarchical, in line with its formation law.

If the contract changes, the contract number will not change.

When the contract documents are handed over, the contract handover list must be prepared and counted in person.

The handover procedures can only be handled after the signature of both parties.

Article 13 These Rules are the supporting documents for the contract management system of Hong Xin (Zhengzhou) Co., Ltd. and the contract classification and numbering rules of Hong Xin (Zhengzhou) Co., Ltd.

Article 14 These Measures shall apply to all contracts submitted for review after the promulgation of these Measures.

Fifteenth companies may, according to the needs of operation and management, add relevant forms and improve the content. If not applicable, please report the management measures to the company for the record.

Article 16 Supporting documents: Hong Xin (Zhengzhou) Real Estate Co., Ltd. Contract Management System and Hong Xin (Zhengzhou) Co., Ltd. Contract Classification and Numbering Rules. ..

Chapter IV Supplementary Provisions

Article 17 Detailed Rules for Implementation

Matters not covered in this system shall be supplemented by each department and implemented after being approved by the chairman and general manager.

Article 18 Interpretation, Amendment and Abolition

The right to interpret this system belongs to the Legal Department, the right to modify and abolish the office meeting of the company's chairman.

Article 19 Implementation time: The implementation time of this system is April 20 13 10.

Contract management ledger 2

Article 1 In order to ensure the integrity and unification of contract ledger data and standardize the management of various contracts in enterprises, the Contract Management System of Limited Companies is formulated.

Article 2 Where a contract is signed in the name of a limited company, the contract undertaking department shall establish a contract ledger (see Annex 1) in accordance with these Measures, and file it with the legal department of the company at the same time. In case of receipt and payment, it shall also file it with the financial department.

Filing means that the contract manager submits the contract ledger and the copy of the contract signed by the manager to the relevant departments.

Article 3 The contract manager and the contract department shall establish a contract ledger within three days after the contract is signed and takes effect, and perform the filing procedures as required, and assist the Legal Department and the Finance Department in guiding, inspecting and supervising the contract management and performance.

Article 4 The contract ledger shall be in tabular form, and each contract shall be filled in and filed.

Article 5 The contract account shall include the following contents:

1, contract name;

2. The subject of the contract;

3. The contents of the contract (mainly including the total contract price, payment method, payment time, liability for breach of contract, dispute settlement method, contact person and contact information of the other party, and other matters that need to be agreed);

4. Contract performance (contract performance progress, contract performance completion time);

5. Remarks (whether there is any breach of contract, dispute, lawsuit, contract change, invalidity, attached information, etc.). )

6. Other important contents that should be recorded.

Article 6 The following materials shall be attached to the contract ledger:

1, copy of the contract;

2. A copy of the information provided by the other party in the contract management system, such as the business license of an enterprise legal person stamped with the official seal of the other party;

3. The power of attorney of the agent entrusted by the other party and the identity certificate of the agent; 4. Supplementary contracts, meeting minutes and letters;

5. Other important information related to the contract.

Article 7 If there is any change or suspension during the performance of the contract, the contract manager shall indicate it in the remarks column of the contract ledger in time and report it to the Legal Department for the record.

If there is any change in the terms of payment and receipt of the contract price (including payment amount, payment time, payment terms, etc.). ), it should also be reported to the financial department for the record.

Article 8 Contract ledger managers, legal personnel and financial personnel have the right to review the contract and the attached materials, and when they find problems such as inconsistent procedures, incorrect contents or incomplete materials, they should promptly ask the contract handling personnel to take measures to correct them.

Or supplementary information to ensure that the signing and performance of the contract is legal and effective.

Article 9 When using or borrowing the contract ledger data, the user or borrower shall go through the use or borrowing procedures, and keep the contract data properly, and shall not be damaged or lost, and shall not be altered or replaced without authorization. After processing, the used or borrowed contract materials shall be returned to the contract ledger manager in time.

Those who violate the provisions of the preceding paragraph and cause adverse consequences to the enterprise will be held accountable.

Article 10 These Measures shall be jointly formulated and interpreted by the Ministry of Justice and the Head Office.

Article 11

These Measures shall be implemented as of the date of promulgation.

Attachment 1