Improve the winning rate in the bidding documents?

What are the methods to improve the winning rate in the bidding documents? The following Zhong Da Consulting will introduce relevant contents for your reference.

A good tender can shield "sky-high-priced procurement", and the tender is the "signature product" of the operating organization, so it is particularly important to strengthen the quality control of the tender. So how to ensure the quality of bidding documents? Sister Biao listed six secrets.

Tip 1: Set qualifications carefully.

The tender documents shall not be biased or exclusive in the setting of qualification conditions, and shall not discriminate against potential bidders. Sister Biao believes that in practice, we should pay attention to grasping "tendency" and "exclusion" from five aspects.

First, we should pay attention to the connection between qualification conditions and SME policies, but enterprise scale conditions can not be used as qualification conditions, such as registered capital and turnover; Second, vague and ambiguous requirements should not be used as qualification conditions, such as "having a fixed business place and permanent maintenance personnel in the local area and providing good technical support", because its requirements are not specific and there are hidden doubts; Third, the number of qualifications should be properly controlled to prevent competition from being restricted, leading to bidding failure. In addition to the conditions stipulated in Article 22 of the Government Procurement Law, it is generally limited to statutory mandatory requirements such as industry qualifications and production and operation licenses of specific industries, and other important requirements can be used as scoring factors, and their scores can be appropriately increased; Fourth, we should distinguish between qualification and scoring factors. Generally as a qualification condition, it can no longer be used as a scoring factor, and vice versa. Fifth, the qualifications should not be self-contradictory. For example, it is stipulated that qualified bidders must have the qualification of information system integration level 2 or above, and at the same time, it is stipulated that the project is only for small and micro enterprises.

Tip 2: Substantive requirements should be "marked"

According to Article 18 of the Measures for the Administration of Bidding for Government Procurement of Goods and Services and Article 2 1 of the Measures for Bidding for Construction Project Goods, the tenderer shall specify and indicate the substantive requirements and conditions in the bidding documents, and the unspecified requirements and conditions shall not be regarded as the substantive requirements or conditions in bid evaluation. It can be said that it is a major defect in the preparation of bidding documents that important terms such as substantive requirements and conditions are not marked.

In the bidding documents of a university's multi-unit air conditioning project, two 56Kw high static pressure air duct machines are needed. When answering questions, a supplier suggested changing it to 8 14Kw air duct machines. In the end, the school revised the bidding documents, and issued the Notice of Revision of the Bidding Documents according to law: "Because the floor height is close to10m, it is not suitable to use 8 indoor machines 14Kw", and listed three reasons for inadvisability, requesting to configure 4 28Kw high static pressure air duct machines instead. After Company D won the bid (the tender for air duct machines was 8× 14Kw), Company H questioned that the revised tender documents had modified the technical scheme, and the modified contents should be substantive requirements. However, the product invested by the winning bidder is not the 28Kw air duct machine required in the bidding documents, so the winning bidder has not made a substantive response, and the bid shall be invalid. The Bid Evaluation Committee of this project believes that this project is an air-conditioning installation project, which is different from the general pure goods procurement, and the bidding products cannot be one-to-one. The problem of the air duct internal machine raised by the questioner only accounts for less than 2% of the total project price, which is immaterial and does not constitute a major deviation. The bid evaluation committee has deducted points from it during the bid evaluation. In addition, the winning bidder also promised in writing to change the fresh air unit from 8× 14Kw at the time of bidding to 4×28Kw at the same price. Company H was not satisfied with this reply and filed a complaint.

Experts believe that when evaluating bids, the bid evaluation committee determines whether a certain requirement or condition is a substantive condition, which has legal risks and may cause doubts and complaints. For immaterial requirements and conditions, the tender documents shall explain the treatment measures when evaluating possible tender deviations (minor deviations), such as the maximum range of allowable deviations, the maximum number of items, and the deduction method for deviation items.

Tip 3: Technical specifications should be strictly controlled.

Once there are problems in the technical specifications and requirements in the bidding documents, it is difficult for centralized procurement institutions to be excused by the purchasers. Therefore, for the technical specifications and requirements provided by purchasers, centralized procurement institutions must check their fairness, justice and legality, and cannot simply copy and paste them.

In addition, the Regulations on the Implementation of the Government Procurement Law (Draft for Comment) clearly stipulates that centralized procurement institutions shall review the procurement needs of purchasers, and if the purchasers discriminate or discriminate against suppliers under unreasonable conditions, or the procurement documents contain other contents inconsistent with government procurement policies and regulations, centralized procurement institutions shall put forward suggestions for revision. If the purchaser refuses to modify it, the centralized procurement institution shall suspend the procurement activities and report it to the financial department at the same level for handling according to law.

Tip 4: The bid evaluation method should be carefully designed.

Ensuring the legality, compliance and pertinence of bid evaluation methods, and ensuring the scientificity, rationality, refinement and quantification of specific scoring factors and score settings are the embodiment of the professional level of operating institutions.

According to the scoring rules of the bidding project of an art venue voice interpretation system, if the bidders have successful cases of similar projects in well-known domestic venues and have letters of recommendation from the owners, each bidder will get 1 point; If there are successful cases of similar projects in well-known foreign venues, and there are letters of recommendation from the owners, add 2 points for each one. Some bidders questioned the inconsistent scoring of winning cases at home and abroad, and thought that the scoring range of foreign cases was higher than that of domestic cases, which was a discriminatory clause. The agency replied that the skeptics ignored a basic fact: this project is open to domestic bidding, and all the suppliers participating in the bidding are domestic suppliers. The questioner complained that he was not satisfied with the answer. The supervision department finally made a decision on complaint handling: the bidding documents of this project treat domestic and foreign-funded cases differently, and stipulate that foreign-funded cases can get more points, which is obviously tendentious and discriminatory, and has caused or may cause damage to the legitimate rights and interests of the complainant or other suppliers. According to the relevant regulations, they decided to order the revision of procurement documents and carry out procurement activities according to the revised procurement documents.

Tip 5: Be familiar with the purchasing object.

The so-called familiarity with the procurement object means that the centralized procurement organization should have a clear understanding of the procurement object and avoid amateur procurement. For example, when compiling the tender documents, we should understand and respect the industry regulations and policy requirements related to the procurement object; If the state has special requirements on the technology, standards and quality of the procurement object, it should be put forward as special requirements in the bidding documents and regarded as substantive requirements and conditions, such as 3C certification of telecommunication equipment and network access permission.

In this regard, Biao Jie suggested that centralized procurement institutions should rely more on the power of experts.

Tip 6: Details determine success or failure.

"Taishan does not refuse fine soil, so it can become high; Rivers and seas do not choose trickle, so they can be deep. " In this paper, the importance of paying attention to details in the preparation of bidding documents is illustrated by famous sentences in the book of advising guests to expel: paying attention to details means working hard on the accuracy and rigor of text expression; It is to list all the listed contents, and there must be "all-inclusive" clauses or treatment principles that are difficult to enumerate exhaustively. You know, a punctuation mark may cause complaints.

The bidding document for medical equipment procurement compiled by an institution puts forward the following requirements for one of the blood sample testing equipment: "A certain equipment: open; Dilution type; "。 The expression of colon and semicolon together caused the supplier who didn't win the bid to complain about the purchase result. According to the complaint, it is stated in the tender documents that the products provided should meet the conditions of publicity and dilution at the same time, and the winning supplier only meets one of them. Successful suppliers think that they express the meaning of meeting alone, and as long as one of them is met, the conditions are met. To this end, the regulatory authorities specially invited a number of experts, including literary experts, to demonstrate. However, the experts could not reach an agreement in the end. The final result of the complaint is that the bidding documents are unclear and ambiguous, and the bidding documents are ordered to reorganize the procurement after being revised.

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