How to do a good job in property management archives

As a part of enterprise management, the archives work of property management enterprises must adapt to the development needs of modern enterprises and the new period, establish new concepts, establish new systems and implement new management systems. Property management is a new industry, which needs the archivists of property management enterprises to innovate ideas, develop various functions of file management, and actively explore and embody innovations in concepts, systems and management.

First, do a good job in file management and help property management companies improve their level.

1. Archives are legal documents to protect the legitimate rights and interests of enterprises;

Enterprise archives, as the original certificate of enterprise assets rights and interests, are the lifeline and protector to maintain the survival and development of enterprises. The quality of enterprise archives work is directly related to the legitimate rights and interests of enterprises. In the process of production and operation, the organization, management personnel and business scope of enterprises are constantly changing. Some property management enterprises have developed into multi-industry and multi-regional economic organizations. In the process of production and operation, the economic activities between enterprises are diverse and complex, and creditor's rights and debts are constantly produced. How to protect the vital interests and legitimate rights and interests of enterprises, solve economic disputes between creditor's rights and debts and enterprises, and labor disputes between enterprises and employees. , is the original certificate of enterprise files.

2. Archives are important information resources for enterprise redevelopment;

Enterprise archives as enterprise knowledge

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Economic regulations, statistics and market information. Many of these documents and materials are kept in archives. It is an important staff member for enterprise management cadres at all levels to strengthen enterprise management.

5. Archives can improve the credit level of enterprises:

Honesty is the traditional virtue of the Chinese nation, and it is also a necessary condition to standardize the sustainable development of the socialist market economy. Social integrity has attracted more and more attention from the society. Honesty has economic benefits, and it has become the knowledge of the whole society that honesty can lead to sustainable development. With the establishment of an honest society, credit files become more and more important. Credit files are mainly all kinds of credit records specially established and kept by enterprises for their own survival and development. Credit file is the accumulation of enterprise credit status, good credit, good business status and good economic benefits. Establishing credit files can not only expand and improve the credit of enterprises, but also promote the construction of social credit files, which is also the fundamental policy to rectify and standardize the market economic order. Corporate reputation is the intangible assets and basic resources of an enterprise. Market economy is a credit economy, and the reputation of enterprises is closely related to enterprises, which is the intangible driving force for the economic development of enterprises. Enterprise credit file is an important part of enterprise file.

Second, measures to strengthen the company's file management

It is imperative to strengthen file management and improve the level of file management. Combined with the actual situation of the company, I think we should strengthen the file management from the following four aspects:

1, strengthen the hardware construction of archives. Considering the long-term goal of property enterprises, it is suggested to establish a professional archive room with a collection area of more than 1.50 m2 and a certain pressure bearing capacity, equipped with professional and highly automated manual filing cabinets. Considering the short-term goal, the archives of the existing archives room should be separated from the printing wall, and the non-archival items should be removed to make the archives room unique; Purchase necessary bookcases and bookshelves, store books specially, and implement integrated management of files and books; Buy a batch of file cabinets, photo file boxes, volume sheets, full-cited catalogue sheets, file catalogue sheets and file title sheets to provide convenience for sorting out files; It is also necessary to purchase necessary heatstroke prevention, moistureproof, rodent prevention and anti-theft equipment to ensure the safety of files.

2. Establish a reasonable file management model. According to the fact that property management companies have many jobs, long service hours and many projects, it is necessary to establish a management model of "unified management and graded responsibility", which combines centralized management with network management. The headquarters centrally manages the archives of all departments of the headquarters, and the archives kept by all departments of the headquarters are regularly handed over to the archives room. Before the handover, the filing cabinets shall be stored in the archives room, and each department shall be responsible for the keys of the filing cabinets. The data in the filing cabinets shall be listed and reported to the archives room for summary and future reference. The key to the archives is only in the hand of an archivist. The Head Office shall guide and supervise the project files.

3. Clarify the filing system. The archives of the enterprise belong to the enterprise, and the employees of the enterprise have the obligation to establish and protect the archives, and shall not cut and leave the archives. Administrative management, labor and personnel, business management and production technology management documents shall be filed once a year before the first quarter of the following year. Documents and materials such as product development, equipment and instruments, capital construction and scientific research shall be filed within 15 days after the completion of the project. Accounting vouchers shall be filed by the accounting department and handed over to the archives one year later. Documents and materials obtained by enterprise personnel who go out for study, investigation and meeting on business shall be handed over to the archives within 10 days after the meeting. Archivists should follow up the implementation of the supervision system, and relevant departments and personnel should actively cooperate.

4. Constantly enrich the contents of archives. On the basis of standardizing administrative files, personnel files and financial files, we will constantly enrich the contents of new files, gradually establish core information resources related to the survival and development of enterprises such as business customer files, scientific research files and intellectual property files, and constantly broaden the scope of archival work.

Three, actively do a good job in the use and service of property management files.

The use of archives for users is the ultimate goal of archives work. With the progress of society and the development of real estate, the archives of property management enterprises are playing an increasingly important role. Property management files can provide first-hand information for evaluating enterprise qualifications, upgrading qualifications, protecting enterprise intellectual property rights and business secrets, improving enterprise operating efficiency and service level, and even when property management enterprises carry out projects. Therefore, every material, every form, every voucher and even every specific date in the property management file may be related to the vital interests of employees or owners. If it is due to work mistakes or carelessness, it is likely to cause certain losses to an owner. If the check-in date must be clearly written, it involves the limitation of housing warranty. In the past, the owner's incomplete and illegible handwriting caused unnecessary maintenance liability disputes. Therefore, file managers are required to be meticulous and responsible.