Government bidding procurement process

Although China's procurement system has not been established for a long time, it has developed rapidly and has gradually become an important part of the huge system of public management and an important way to manage government-related expenditures. 1. If the tenderee adopts open tender, it shall publish the tender announcement through newspapers, information networks or other media designated by the government procurement office. The tender announcement shall include the following main contents: (1) information such as the name and address of the tenderer; (2) The name, purpose, quantity and delivery date of the subject matter; (3) Qualification requirements for bidders and bid evaluation methods; (four) the way and time to obtain the tender documents; (five) the deadline and place of bidding; (6) Place and time of bid opening; (seven) other contents stipulated by the government procurement office. Where a tenderer purchases by inviting tenders, it shall issue invitations to bid to more than three suppliers with corresponding qualifications. The main contents of the invitation to bid shall conform to the provisions of the preceding paragraph. Two, the tenderer shall prepare the tender documents according to the characteristics and needs of the project subject to tender. The bidding documents shall include the following main contents: (1) Basic information of the project; (2) Bidding requirements; (3) Instructions for Bidding; (4) contract; (5) Requirements of the tender documents. The bidding documents shall not require or indicate specific suppliers, and shall not contain contents that tend to or exclude potential bidders. The bidding documents shall be confirmed by the procurement authority, which shall be responsible for the authenticity of the bidding documents. 3. If the tenderee makes necessary clarification or modification of the issued tender documents, it shall notify all recipients of the tender documents in writing before the deadline for submission of tender documents 15. This clarification or modification is an integral part of the tender documents. The tenderee shall ensure the reasonable time required for the bidder to prepare the bid documents. It shall not be less than 20 days from the date when the tender documents are issued to the deadline when the bidders submit their tender documents. Four, the tenderer shall not disclose to others the name and number of potential bidders who have obtained the tender documents and other information related to the tender. If the tenderer has a pre-tender estimate, the pre-tender estimate must be kept confidential. Five, the bidder shall prepare the tender documents in accordance with the requirements of the tender documents. The bid documents shall make a substantial response to the requirements and conditions put forward in the tender documents. The tender documents shall include the following main contents: (1) the tender and its annexes; (2) the qualification certificate of the legal representative; (3) Power of attorney (not required when the legal representative attends and signs the document); (4) Auxiliary materials: 1, copies of business license, tax registration certificate and official seal; 2. Introduce the basic situation and main performance data of the enterprise (list of main businesses engaged in the past two years and at present); 3. Other information. The bidder shall seal the bid documents and deliver them to the bidding place before the deadline for submission of bid documents. After receiving the tender documents, the tenderee shall sign and keep them, and shall not open them. The bid documents received by the tenderer after the deadline for submission of bid documents required by the tender documents shall be returned intact and shall not be opened. A bidder may supplement, modify or withdraw the submitted bid documents within the deadline required by the tender documents, and notify the tenderer in writing. The supplementary and revised contents are an integral part of the tender documents. Six, two or more suppliers can form a consortium to bid as a bidder. Seven, the bid opening shall be in accordance with the time, place and procedures stipulated in the tender documents, by the tenderer in an open manner. When opening bids, it shall be confirmed that the seals of all bid documents are not damaged. The bidder shall read out the relevant contents of all bidding documents and keep records. After the bid opening, it is strictly forbidden for bidders and tenderers to negotiate in any form. Eight, the bid evaluation committee is responsible for bid evaluation. The bid evaluation committee is composed of representatives of the tenderee and experts in technology and economy, with an odd number of more than 5 members, of which the experts in technology and economy shall not be less than two thirds of the total number of members. The comprehensive evaluation method, the lowest evaluation price method and the cost-effective method are generally used in bid evaluation. (1) comprehensive scoring method. The evaluation factors (such as price, quality, reputation, service, etc.). ) and the corresponding weighted score shall be formulated by the tenderer; The members of the bid evaluation committee shall comprehensively evaluate and score every bidder who meets the requirements of the tender documents; The bid evaluation committee shall summarize and calculate the scores of all bidders and give the scores of all bidders. (2) The lowest bid quotation method. The lowest bid quotation method refers to all bidders who meet the requirements of the tender documents, and the lowest bidder is the winning bidder. This method is generally suitable for tenders with low technical content and low correlation with other projects. (3) A cost-effective method. Refers to the total score of other scoring factors (including technology, financial status, reputation, performance, service, response to bidding documents, etc.) after the bidding documents are reviewed as required. ) Divided by the bidder's bid quotation, the bidder with the highest quotient (total score of bid evaluation) is regarded as the candidate supplier or the successful supplier. After completing the bid evaluation, the bid evaluation committee shall provide a written bid evaluation report to the tenderer and recommend qualified candidates for winning the bid. The tenderer shall recommend and determine the winning bidder according to the written bid evaluation report put forward by the bid evaluation committee. The tenderer may also authorize the bid evaluation committee to directly determine the winning bidder. Nine, the winning bidder is determined, the tenderer shall issue a letter of acceptance to the winning bidder, and notify all bidders who have not won the bid. The bid-winning notice has legal effect on the tenderer and the winning bidder. The tenderer and the winning bidder shall, within 30 days from the date of issuance of the bid-winning notice, conclude a written contract according to the bidding documents and the bidding documents of the winning bidder, and submit a copy of the contract to the government procurement office for the record within 7 days after the conclusion of the contract. If it is necessary to pay the winning bidder according to the contract after the government procurement bidding, the tenderer shall send the following documents to the government procurement office for review: (1) Acceptance of settlement book; (2) Accepting the performance report; (3) Quality acceptance report; (4) Copies of all documents required by the payment terms agreed in the contract; (five) other documents that the government procurement office believes should be submitted. Ten, the tenderer shall, from the date of determining the winning bidder 15 days, submit a written report to the government procurement office. The main contents include: 1, the time when the tender announcement was issued, and the list of suppliers who purchased the tender folder; 2. Date and place of bid opening; 3, the bidder sign-in table; 4. Sing the price record; 5. Bidding quotation; 6. Bid evaluation method; 7, the bid assessment committee's advice; 8. List of suppliers who violate laws and regulations. The above introduces the bidding process of joining government procurement. It should be noted that there is no fixed format for the expression itself, and the difference of each project will lead to different bidding documents. Therefore, when bidding, the specific bidding documents must prevail. The bidding process of government procurement also needs to refer to the actual bidding situation, but the process of each bidding project is basically the same.

Legal objectivity:

Bidding is one of the ways of government procurement stipulated in the Government Procurement Law, and it is also the most competitive and transparent way. Generally speaking, bidding activities need to go through bidding, bidding, bid opening, bid evaluation, bid selection and other procedures, but according to my years of practical experience in bidding and purchasing, a complete bidding activity should also include preparatory work before bidding. Therefore, we can divide the bidding activities into two stages, namely, the preparation stage and the bidding stage. The basic steps of each stage are as follows: 1. In the preparation stage, specific arrangements should be made for the whole process of bidding activities, including demonstration and analysis of bidding projects, determination of procurement plans, preparation of bidding documents, formulation of bid evaluation methods, establishment of bid evaluation agencies, and invitation of relevant personnel. The main procedures are as follows: (1) Formulate the overall implementation plan, that is, make overall arrangements for the bidding work, including determining the implementing agency, project leader and relevant responsible persons, specific time arrangement, bidding cost calculation, procurement risk prediction and corresponding measures. (II) Comprehensive analysis of the project For the project to be purchased by tender, a comprehensive analysis should be made from the aspects of capital, technology, production and market according to the government procurement plan and the procurement demand (or procurement plan) put forward by the purchaser, so as to provide a basis for determining the final procurement plan and its list. When necessary, consulting experts or technicians from relevant parties can be invited to participate in the demonstration and analysis of the project, and relevant personnel can be organized to conduct field visits to the project implementation site or investigate the production and sales markets, so as to improve the accuracy and completeness of the comprehensive analysis. (III) Determining the bidding and purchasing scheme Through project analysis, the bidding and purchasing scheme is determined together with the purchaser and relevant experts. That is, to determine the best procurement plan according to the specific requirements of the project, mainly including the technical specifications, standards and main commercial terms of the products and services involved in the project, as well as the procurement list of the project. Some large-scale projects need to be subcontracted when determining the purchase plan and list. (IV) Preparation of Bidding Documents The tenderer shall prepare the bidding documents according to the requirements of the project subject to tender and the bidding procurement plan. Bidding documents should generally include five parts: bidding announcement (invitation to bid), requirements of bidding project, instructions to bidders, contract format and bidding document format. 1, tender announcement (invitation to tender). Mainly the name, address, contact person and contact information of the tenderer; The nature and quantity of the project subject to tender; The location and time requirements of the project subject to tender; Qualification requirements for bidders; The way, place and time of obtaining the tender documents; The price of the bidding documents; Time and place of bidding and other matters needing to be announced. 2. Requirements of the project subject to tender. This paper mainly introduces the bidding project in detail, including the specific scheme and requirements of the project, technical standards and specifications, the qualifications that qualified bidders should have, the time of completion, delivery or service provision, the main terms of the contract and other matters related to the project. 3. Instructions to Bidders. It mainly describes the components of the tender documents, the preparation method and requirements of the tender documents, the requirements of sealing and marking of the tender documents, the requirements of the tender price and its calculation method, the bid evaluation standards and methods, the relevant qualification and credit certification documents that the bidder should provide, the amount and submission method of the bid bond, the way and place of providing the tender documents, the deadline, the time schedule of bid opening, bid evaluation and bid selection, and other matters that need to be explained. 4. Contract format. It mainly includes the basic terms of the contract, the progress of the project, the requirements of the construction period, the content and payment method of the contract price, the rights and obligations of both parties to the contract, the acceptance criteria and methods, the liability for breach of contract, the dispute settlement method, the effective method and validity period and other commercial requirements. 5. Format of bid documents. It mainly specifies the format of the bidding documents to be submitted by the bidder, including the bid letter, the bid opening list, the bid price list, the description of main equipment and services, qualification documents and related contents. (5) Establish a bid evaluation committee 1. The bid evaluation committee shall be established by the tenderer. 2. The bid evaluation committee consists of representatives of the purchaser and experts in technical, economic, legal and other related fields. The total number of people is generally an odd number of more than five, of which experts shall not be less than two thirds. Persons who have an interest in the bidder shall not enter the bid evaluation committee. 3. The Government Procurement Law and the relevant supporting measures formulated by the Ministry of Finance have clear provisions on the identification, management and use of experts. Therefore, if the government procurement project needs bidding, the selection of experts must follow its provisions. 4. Before the result of winning the bid is determined, the list of members of the bid evaluation committee shall be kept relatively confidential. (6) Inviting relevant personnel mainly includes inviting relevant leaders and guests to attend the bid opening ceremony, and inviting supervisory organs (or notaries) to send representatives to conduct on-site supervision. Second, the bidding stage In the bidding stage, it should be organized and implemented according to the steps of bidding, bidding, bid opening, bid evaluation and bid selection. The basic procedure is: (1) invite public bidding 1, and issue a tender announcement (or invitation letter). Public bidding shall issue a tender announcement (inviting bidding and issuing an invitation to bid). The tender announcement must be published in the newspaper or media designated by the financial department. The content and format of the tender announcement (or invitation to bid) are the same as the first part of the tender documents. 2. Qualification examination. The tenderee may examine the qualifications of suppliers who intend to bid. The methods and procedures of qualification examination can be stated in the tender announcement (or invitation to bid), or the pre-qualification announcement can be published through designated newspapers and media, and the potential bidders submit the qualification examination documents to the tenderee, who will conduct qualification examination on the potential bidders according to the provisions of the pre-qualification documents. 3. Sell the tender documents. At the time and place specified in the tender announcement (or invitation to bid), sell the tender documents to suppliers who are interested in bidding and meet the qualification requirements after examination. 4. Clarification and modification of bidding documents. If the sold bidding documents need to be clarified or substantially modified, the tenderee shall generally notify the buyers of all bidding documents in writing 15 days before the deadline for submission of bidding documents, and such clarification or modification shall be an integral part of the bidding documents. Special attention should be paid to the clarification and revision of the bidding documents, which must be issued 15 days before the deadline for bidding. (2) Bidding 1, and preparation of bidding documents. Bidders shall prepare bidding documents in accordance with the provisions of the bidding documents, and the items that should be specified in the bidding documents include: bid letter; Qualification and credit certificate of the bidder; The scheme and description of the project subject to tender; Bid price; Bid bond or other forms of guarantee; Other contents required in the tender documents. 2. Sealing and marking of bid documents. The bidder must seal and mark the prepared bidding documents according to the requirements of the bidding documents. This process is also very important, because there are many examples of waste marks caused by irregular sealing or marking. 3. Submit the bidding documents. The bidding documents shall be sealed and delivered to the bidding place before the specified deadline. The tenderer shall not open and return the bid documents received after the deadline for bidding. The tenderer shall sign for the bid documents for the record. Bidders have the right to require the tenderee or tendering agency to provide proof of receipt. 4. A bidder may withdraw, supplement or modify the submitted bid documents; However, the tenderer shall be informed in writing before the deadline for submission of bid documents, and withdrawal, supplement or modification must also be made in writing. What needs special attention here is that from the date of issuing the tender announcement or invitation to tender to the date of submitting the tender documents, it is generally not less than 20 days, that is, the waiting period is at least 20 days.