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How to set the company's existing computers into a private cloud?

Your thinking is too complicated.

If your company only deals with documents and materials, the requirements for graphics cards are not too high.

Just buy that computer sharer.

Taobao has about 130. Just add a monitor, mouse and keyboard.

As long as a slightly better computer host can bring many sharers.

That's what real estate agents do. A host has 6- 12 sharers.