What do administrative assistants usually do?

Question 1: What does an administrative assistant do? An administrative assistant is actually a so-called clerk. The main job is to assist the boss in handling some simple daily tasks. The general tasks are: printing and copying documents, printing information, When customers come to visit, they are responsible for serving tea and water, drafting some contracts, storing files, etc.

Question 2: What do administrative assistants mainly do? The administrative assistant's main duties are as follows:

1. Responsible for employee attendance, providing and archiving attendance reports on the first working day of the next month.

2. Responsible for employee file management, including collection, arrangement, archiving of original files, and establishment of electronic files.

3. Drafting of general documents and management of administrative personnel documents.

4. According to the human resources requirement plan, organize various forms of recruitment work, collect recruitment information, and assist in recruitment work.

5. Handle daily management of personnel, and be responsible for handling personnel procedures such as leave, recruitment, employment, insurance, and contracts.

6. Handle registration, registration, change, annual inspection and other procedures for relevant certificates in a timely manner; assist in the management, training and guidance of the company's human resources work.

7. Organize the planning of various company activities.

8. Responsible for the formulation of office supplies procurement plans and item collection management.

Administrative assistants are dedicated housekeepers who can manage the messy affairs in the corporate family in an orderly manner. They can help and serve company employees in various administrative matters by arranging supervisors' schedules and filling in plans. Lists, processing information needs, producing data reports, arranging meetings, receiving customer visits, maintaining record management, completing file archiving and other tasks, comprehensively completing high-quality administrative work from many aspects.

Question 3: What is the main job of an administrative assistant? Mainly responsible for:

1. Organizing, classifying, archiving, and recording documents, files, and information;

2. Telephone records, printing documents, and copying information;

3. Collection, sorting, summary, delivery and reporting of daily reports;

4. In case of emergencies, urgently contact the relevant person in charge to assist in solving the problem;

5. Sending and receiving emails , letters, and forwarded to relevant personnel in a timely manner;

6. Distributing information from superiors to subordinates, and uploading information from subordinates;

7. Confidentiality work (including: internal company information, materials, documents, personnel, files , meeting content, computer information, finance, etc.)

8. Handle the accounting matters of personnel in various departments, review, summarize and deliver the work;

9. Coordinate the personnel relations of various departments, So that the work can be completed smoothly and efficiently;

10. Complete the temporary work assigned by the superior management;

11. Keep the working environment neat and clean, etc.

In terms of business, it depends on which department you are in. If you are in the sales department, you will assist the salesperson or business manager in handling some daily affairs, such as daily reports, weekly reports, monthly reports, meetings, promotional activities, etc. If you are in the human resources department, you may also need to do some training.

Special requirements also depend on which department it is from. Generally, they need to have a certain writing foundation and need to write some reports and the like. In addition, I have certain computer knowledge and can speak some office software such as Word and Excel and standard Mandarin.

The monthly salary depends on which city you are in. It is 800-1200 in small and medium-sized cities. It may be higher in big cities. If you are a foreign company, it will be even higher.

Administrative assistants should be regarded as indispensable people in the company, at least managers think they are indispensable, otherwise they will be so tired that their feet are in the sky. At least that's what I think.

As for the future, it’s hard to say. It depends on whether you have the ambition and ability. If so, after a few years of hard work, you can be an office director, manager, logistics manager, personnel manager, etc. Middle managers in relevant departments.

I am now an assistant in the sales department, but we are called back office. The above is for your reference only. I wish you success.

Question 4: What does an administrative clerk do? Administrative clerks are responsible for computer typing, copying and other administrative tasks. Due to different business methods and scales of companies and units, administrative clerks have different work arrangements.

1. The main work contents of the administrative clerk are as follows:

1. Responsible for computer typing, copying and other administrative work;

2. Responsible for the company's office equipment Management, specific use and registration of computers, fax machines, signed long-distance telephones, copy machines, business card printing, etc.;

3. Responsible for the collection and distribution of company emails and newspapers;

4. Responsible for the wiring work of the company's small telephone switchboard. Answer incoming and outgoing calls accurately and promptly, with a clear voice, a kind attitude, and appropriate use of polite language; record those who cannot be contacted and report them in a timely manner, try to connect emergency calls, and report those who cannot be contacted to the administrative department manager immediately;

5. Responsible for the distribution, use registration and return of low-value and consumable office supplies upon resignation;

6. Responsible for the storage of various office supplies warehouses, monthly inventory, year-end Inventory statistics must be carried out to ensure that there are acceptance checks when entering the warehouse and procedures when leaving the warehouse to ensure that the accounts are consistent;

7. According to the standard quota, do a good job in planning and purchasing office supplies and purchase procedures, so as to achieve both It does not go out of gear and does not accumulate for a long time;

8. Complete various chores and procurement work;

9. Responsible for the inspection and supervision of the indoor and outdoor greening and bonsai conditions of the company's office space, Ensure a comfortable and good working atmosphere;

10. Responsible for patrolling the entire office area after get off work, checking doors, windows, water machine power supply, computer power supply, etc., closing conditions and making records;

11. Complete other work assigned by the leader.

2. Administrative clerk job requirements are as follows:

1. Ability to operate a computer independently, proficient in office automation software such as Word, Excel, PowerPoint, and Internet mail sending and processing skills;

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2. Be proficient in using various office automation equipment;

3. Have good memory, time allocation, communication and coordination skills, and a strong sense of confidentiality;

4. Have good text organization and language expression skills, fast typing speed in Chinese and English, and be able to skillfully operate Chinese character input methods such as Wubi input;

5. Master common spoken English and have a good command of it English reading and writing skills.

Question 5: What is the specific job of an administrative assistant? I first clean the manager's office, then assist the supervisor or manager in holding a morning meeting, and send an electronic version of yesterday's important events to the general manager. Next comes the trivial matters. The printer is broken and has to be repaired. Office supplies are gone. Just go buy it. When the water runs out, ask someone to deliver it. When the employee goes to the warehouse to get something, you are responsible for invoicing. When someone signs the order, you are responsible for making a summary. If you have nothing to do, walk around the store. Is there anyone who violates the company's policies? Then there is the manager. Or if a supervisor wants to issue a document and you are asked to come out, or if a department has too few staff, just find a few suitable talents. At the end of the month, I will check the attendance and send it to the finance... This is my administrative job. I have nothing to do and sometimes I am extremely busy. The most terrible thing is that the administrative work I do is offending people, but I like administrative work. It is very training for people. If it does not offend people, it means that you have not done your administrative work well in a certain way. It’s work, so you have to know how to do your job well and how to be a good person. Come on, too! ! !

Question 6: What does an administrative assistant do? If you have just graduated, you can do it, but it is not a long-term solution. You can use this platform to accumulate something and then move to a higher place

The main job responsibilities of the administrative specialist:

1. Administrative management work

1. System establishment and improvement: Based on the actual development of the company, formulate rules and regulations that are in line with the current situation of the company, inform all departments and personnel, receive *** physical and chemical suggestions, and During the development of the enterprise, timely adjustments and improvements are made to make the system more standardized and reasonable, improve the enforceability and effectiveness of the system, and effectively improve the initiative and standardization of employees' work.

2. Department communication and personnel coordination: Understand the recent work priorities, business points and management ideas. Accurately understand the intentions of the company's leaders and do a good job in communicating the situation. Communicate fully with other department personnel in a proactive and humble manner, keep abreast of the progress of various businesses as soon as possible, and promptly organize and feedback information to company leaders to effectively assist superiors in advancing their work. In daily work, pay attention to collaboration with other departments and colleagues, coordinate relationships with various departments, and establish service awareness.

3. Performance appraisal: comprehensively understand and evaluate employee work performance, discover outstanding talents, and improve the company's work efficiency. The scope of assessment is for all employees of the company. The principle of assessment is to comprehensively evaluate employees' work performance through assessment, so that employees can understand the relationship between their work performance and their remuneration and treatment, and gain the motivation to work hard and improve their work. Give employees the opportunity to participate in the company's management procedures and express their opinions. The purpose of assessment, assessment objects, assessment time, assessment indicator system, and assessment form should match. Based on job responsibilities, we adhere to the combination of top and bottom, left and right, and combine qualitative and quantitative assessments. The assessment can take the form of superior evaluation, peer evaluation, self-appraisal, subordinate evaluation, external customer evaluation, etc.

2. Handling daily administrative affairs

1. Answer the phone to receive visitors: Use civilized language when answering the phone. The language should be cordial, concise, polite, and kind. Private use of official words is strictly prohibited. Do not call the information desk; use civilized language, warm reception to visitors, and listen carefully to visitors' narratives. If the problem cannot be solved in a timely and effective manner, corresponding records should be kept and followed up.

2. Document production and file management: After the document is produced, the content of the document should be communicated to the relevant departments and personnel who should be informed, and the implementation should be supervised. After the documents are produced and issued, they should be classified and sorted first and then archived as required. In principle, the company's internal comprehensive files should be archived on a half-year cycle. The basic principles of company archives management are: unified leadership, hierarchical management; maintaining the integrity and security of archives; and facilitating the effective use of archives by the company and society.

3. Organization and minutes of regular meetings: Arrange the seats and order of speeches as required. Speeches should be short and concise, use time effectively, and discuss substantive issues. All participants should set their mobile phones to conference status.

4. Vehicle usage and management: Increase vehicle usage, use them rationally, and reduce energy consumption.

Official cars are used for company leaders to participate in various business activities in the city and are picked up and dropped off; when they go on business trips to other places, they are sent to the train station or the airport. Other employees of the company may approve the dispatch of a car as appropriate when they encounter emergencies, important official duties, or long distances and other situations where they need to use a car. For company *** activities, car use will be arranged as appropriate.

5. Daily system supervision: In the existing management model, increase the implementation of administrative supervision, effectively implement administrative systems and supervision, timely adjust management methods and methods, and establish a harmonious working atmosphere and Productivity for efficient operations.

3. External communication

1. *** Functional department communication: As the window for communication between the company and the *** department, we should establish a cordial relationship with the *** department with enthusiasm Build a relationship of sincerity and trust, correct your position, and handle things flexibly.

2. Partner communication: Pay attention to multi-party understanding of business-related matters to accurately understand the other party’s intentions and help with effective communication and delivery, but pay attention to the company’s interests when handling reimbursements For the most important.

3. Pay attention to reciprocity: holiday gifts, greeting cards, etc., during important festivals (such as Christmas, New Year, Spring Festival, or company anniversaries of important partners [customers], etc.), you should seek advice from the general manager After expressing your opinions, express your gratitude in a timely manner with gifts or congratulatory letters to maintain friendly relations with your partners. In business cooperation, remind the manager in a timely manner and arrange regular communication activities or relaxed meals with partners according to the manager's requirements to establish regular communication with partners. To promote mutual understanding and further cooperation.

Administrative management work can be said to be intricate and complicated. Enterprise administrators face a large number of trivial and inconspicuous matters every day...gt;gt;

Question 7: What exactly do administrative clerks do? Generally speaking, assist your boss in handling daily administrative work:

1. Responsible for personnel recruitment, training, and entry procedures

2. Manage personnel files and labor contracts

(If the company is large in scale for the above 2 points, this area will be handled by a dedicated person from the Human Resources Department)

3. Management of canteens, vehicles, equipment, security, etc.

4. Various items Tracking and usage records of administrative expenses

5. Stationery management

6. Other tasks temporarily assigned by the administrative supervisor

7. Attendance (the company is large and will There is an attendance specialist in charge)

8. Meeting minutes, etc.

Basically, it depends on the size of the company. If it is small, it will be responsible for more things and learn more. . The company is large, and each person's responsibility is relatively clear, but the professionalism required is relatively strong. I hope this little advice can help you~

Question 8: What skills do you need to work as an administrative assistant? I also work as an administrative assistant, but I don't know if it's the same as yours. As an assistant, even my superiors or seniors have to help me with chores and take care of them. For example, handling documents, answering phone calls, making reports, printing and copying, etc. You must be proficient in basic office documents, and you must also understand business etiquette. In addition, since we are all professionals, we must be generous and not weak to others no matter what, and we must have our own aura, otherwise we will be exhausted from doing all kinds of chores, but we should do more to make others think that we are diligent. The assistant must be good at using basic computer office software, respond quickly, and be careful. Because there are many chores.