Where are personal files stored?

Where should I store my personal files?

After graduation, files cannot be kept in your own hands. It can be stored in schools, personnel bureaus, job markets, labor bureaus, street offices, and employment agencies, otherwise it will be dead.

If you bring your own files, you must consult the talent service agency as soon as possible. If the file bag is opened, the information inside needs to be verified by the relevant departments. If the file information is lost, you must go to the original unit to supplement and confirm.

1. Files are stored in the school after graduation (note the 2-year period):

If you do not find a suitable job (or take the postgraduate entrance examination) in time after graduation, resulting in unemployment immediately after graduation, you can apply at the school If you suspend employment and find a job within two years, you must go back to school in time to handle file transfer, and go to school to move your household registration and files to the location of your work unit or the talent market where your unit is located. After two years, the school will return the student to his or her place of origin, which may cause the file to be lost.

2. Store files in the talent market after graduation (recommendations):

1) Those who have not found an employer after graduation (or take the postgraduate entrance examination) can go to the talent market where the school or unit is located to register their files. , must not abandon the file. The talent market is run by the Personnel Bureau, which is an official organization. This is the *** department, which has the right to keep files and has the right to process regularization and classification. At least there is safety guarantee. However, it should be reminded that once you find a job, you must go through the employment procedures in time so that you can be promoted to a full-time job in a timely manner and facilitate subsequent formal transfers. If you don't find a job, you should also remember that the collective household registration in the Talent Exchange Center is a temporary household registration with a two-year limit. If you graduate more than two years ago, you cannot continue to hold it and it will become a "dead file." Be sure to remember to deal with it. You can apply to return to your place of origin yourself to avoid losing your files.

2) If you find an employer after graduation, you can safely find employment in the local talent market, and the affiliated talent market may accept the files in your hands. Our seniority can be counted from the date it is stored in the talent market. Even if you develop your career elsewhere in the future, you can easily transfer to the talent market of your new job location by issuing a job transfer letter. This will neither affect local work nor the promotion of professional titles. The length of service can be calculated continuously and the transition can be completed smoothly. One thing to note here is that if you have not held the first unit job for a full year and cannot apply to the talent market for full-time promotion, you will lose your cadre status. Therefore, if we must resign, we must wait until we have completed our first job for one year, applied for full-time promotion, and obtained cadre status.

3) For those who found an employer after graduation and then resigned to go elsewhere, there is another point to note: if the job market in some places does not pay the file storage fee within 5 years, the job market has the obligation to keep the files. It will be automatically lifted, the files will be sealed, and our files will become "dead files" (files can be activated before the age of 35, but after 35, it will be troublesome)!

3. After graduation, take the initiative to return your files to your place of origin (recommendation):

Regardless of whether you work or not, you can take your files back to the Personnel Bureau or the talent market of your place of origin. There will be no trouble in the future. After all, if there is anything in the future, my parents can help me deal with it. Putting your files in the talent market in your hometown will save you trouble when you find a job elsewhere. On the one hand, you don’t need files to work. Even if you find a state-owned enterprise or pass the civil service examination, your unit can just send a letter to the talent market in your hometown to check your files. .

4. Send files to the company/unit after graduation (not recommended):

Nowadays, most companies put employee files in the talent market in the area where the company is located. It is recommended that the files should not be managed by the company, in case the files are likely to be retained by the company when you resign.

5. Files are stored in the street office (try not to do so):

If the files are in the street, it will be more troublesome if you need to retrieve the files once an unit hires you. And if the files are placed on the street, you will have to pay the filing fee.

The role of files

Let’s talk about a few things in detail that we don’t have files and it will be very troublesome to handle:

1. Convert to full grade, obtain Cadre status. You must work in the first unit for one year and apply for full-time promotion before you can obtain cadre status. What is the use of cadre status? Sogou Encyclopedia "Cadre Status".

2. Postgraduate entrance examination;

3. Civil service examination. Without personnel files, there is no way to pass the political review.

4. Evaluate professional titles. If you do not have files, you do not have the status of a cadre and are not qualified to evaluate professional titles. And professional titles are often linked to salary and household registration points (this is the case in Tianjin). Having a professional title is also a weight for job hunting!

5. When taking qualification certificate exams, such as accounting professional qualification exams, etc., the exam needs to be in the same location as the personnel file. Without the personnel file, you may not be able to register.

6. When applying for a birth certificate, you need the husband to issue a marriage and childbearing certificate in the place where the file is kept. How can you open it if you don’t know where the file is!

7. Review for going abroad. Without files, the political review cannot be carried out

8. Pension insurance. To calculate length of service, files are required! To get a pension after retirement, you must have files. Whether the files are complete will also affect the level of the pension.

(According to relevant documents issued in 2010, starting from January 1, 2011, people without records can also handle retirement procedures based on the actual number of years of pension insurance payment, but the process is very troublesome.)

9. In some big cities, such as Shanghai, to apply for a residence permit, the prerequisite is to transfer the files to Shanghai. Without files, there is no way to apply for a residence permit, and there is no way to settle in Shanghai.

10. When entering state-owned enterprises, public institutions need files, and this is a very important material. If you do not have a file and do not remedy it in time, the door to such a good unit will also be closed to you.

11. Housing subsidy payment

12. Join the Youth League and join the Party.

Reference: Sogou Encyclopedia Personnel Files

Where are general personal files stored?

Personal files can generally be stored in three places: First, the employment unit.

You can ask the unit you work for if it can accept your file. If so, just transfer your file and account to the receiving unit. Second, it is managed by the talent exchange center in the place of residence.

To receive the personal files of graduates, the Talent Exchange Center needs to hold the registration card issued by the school and the education department to register at the local Talent Exchange Center and store the personal files. Third, it is stored in the school for safekeeping of graduates.

However, there is a time limit for the files kept by the school, usually within two years after graduation, which means that the school will keep your files for two years. If you still cannot find a place to receive your personal files. He will be sent back to his place of origin. Basic requirements for the protection of extended data archives: 1. Archive protection content should include thermal insulation, temperature and humidity requirements of the outer protective structure, moisture protection, waterproofing, protection against sunlight and ultraviolet radiation, dust protection, pollution prevention, and protection against harmful organisms (mold). , insects, rats, etc.) and safety precautions, etc.

2. Temperature and humidity requirements should be treated differently based on factors such as the importance of the file and the carrier. 3. In addition to complying with the relevant provisions of this specification, the design of non-paper archive repositories such as audiovisual, microfilm, and electronic documents should also be designed according to the special requirements for use and storage.

With the development of the archives industry and the acceleration of the archives informatization process, the construction of archives and archives websites in our country has become increasingly mature and rich. Our country has established an archives website system for the four-level archives administrative departments: the National Archives Bureau (archives), provincial archives bureaus (archives), municipal archives bureaus (archives) and county-level archives bureaus (archives); the Archives Society, Archival institutions and group archival website systems for archival academic research and exchanges such as archival periodicals and archival newspapers have established archival enterprise website systems such as archival product companies and archival service companies, and have established family archives, baby growth archives, people's livelihood archives, etc. A special archives website system has been established for each university.

In particular, private archives management guidance websites represented by Archives Network and Archives Network Forum have emerged, indicating that the construction of archives websites in our country has entered a new stage. Baidu Encyclopedia--Personnel files.

Where are personal files stored?

Did your employer transfer your files when you resigned?

You can check where your files are by asking the company file manager first. If the company has personnel management authority, then it should be placed in the company. If not, it may be placed in the personnel agency. If there is no clear answer, then ask the archives management department of the place where you registered after graduation (or the archives office of the talent market or human resources center in some places), and then the local archives management department of college and technical secondary school graduates in your school.

The search for files is from the source. When you go to the talent center, experienced staff will also give you search guidance.

If you are in your original employer, you must first find a place where your registered permanent residence is that can receive your files, issue a transfer letter, and then go to your original employer to pick up your files. The specific operation also depends on the regulations of the archives management department. Some items can be picked up by yourself, while others need to be picked up by designated personnel and cannot be picked up by yourself.

Where are the company employee files stored?

The unit’s employee files are placed in the personnel department. The personnel management files should be collected within one week after the employee arrives. The department is responsible for collecting the complete personnel information formed after the employee arrives. After the employee passes the probation period assessment, Upon formal recruitment, the personnel information will be handed over to the Human Resources Department.

No matter where the unit employee files are placed, it will not affect retirement. Personnel (management) files can only be checked or borrowed under one of the following circumstances: a. When personnel (management) files need to be checked, the person checking the personnel (management) files must hold a "Personnel (Management) File Check/Borrowing Form" signed by the head of the first-level department to which he belongs. , after approval by the Minister of Human Resources, you can go to the archives room to check the required personnel information.

b. Checking personnel (management) files must be completed in the archives room; the relevant information is not allowed to be taken out or copied without permission. 5.3.2.2 Procedures for borrowing personnel (management) files a. When it is necessary to borrow personnel (management) files, the borrower must hold the "Personnel (Management) Files Inquiry/Borrowing Form" signed by the minister of the first-level department to which he belongs. After the personnel signs off, you can go to the archives room to handle the borrowing procedures.

b. The borrowing period of personnel (management) files is generally fifteen days, and can be extended to one month under special circumstances. The borrower must ensure the safety and integrity of personnel information and is not allowed to copy or lend it to others without permission.

c. Those who borrow files should return the borrowed files on time. If the files are not returned by the due date, the file management personnel have the responsibility to pursue recourse. d. When returning files, file management personnel should check them one by one according to the records in the "Personnel (Management) File Inquiry/Borrowing Form" and check the integrity of the file information. 》Indicate the return date in the remarks column.

e. If it is necessary to access employee personnel files due to work needs, the Human Resources Department will be responsible for contacting (b). 5.3.2.3 If the personnel information is required to be copied due to work needs, it shall be marked on the "Personnel (Management) File Inquiry/Borrowing Form" and must be approved by the Minister of Human Resources before proceeding.

5.3.3 Those who borrow and copy personnel (management) files should pay attention to the confidentiality and security of the data. If the data is lost or damaged due to improper storage, or if the data is not kept confidential and the reading range of the data is expanded without authorization, and any loss or adverse impact is caused to the parties, the liability shall be borne by the individual.

a. Understand the basic situation of the employees; b. Employee promotion and demotion; c. Employee rewards and punishments; d. Employee transfer. 5.3.2 Procedures for checking, borrowing and copying personnel (management) files 5.3.2.1 Procedures for checking personnel (management) files Handling of files of resigned personnel 5.4.1 Handling withdrawal procedures Resigned personnel must hold an approved "Resignation (Transfer)" Please submit the handover form to the archives room.

5.4.2 The personnel management specialist is required to archive the resignation information of resigned personnel, arrange and bind them according to categories, and indicate the date and reason for resignation on the file bag (box). Procedures for borrowing and returning certificates 5.5.1 Those who need to borrow certificates in the personnel management files for special purposes should submit a written application and obtain approval from the minister of the corresponding first-level department or the person in charge of the unit.

5.5.2 The maximum loan period for certificates is two months. For those who fail to return the certificate within the time limit, a fine of 20 yuan per day per certificate will be calculated and the fine will be deducted from the deposit.

5.5.3 Return of certificates 5.5.4 The file administrator should record in detail the name, department, name of the borrowed certificate, date of borrowing, date of return and other information for future reference. Statistics and inventory of files 5.6.1 The file administrator should archive and record personnel information in a timely manner and enter it into the computer in a timely manner to ensure that the actual file information is consistent with the information stored in the computer.

5.6.2 The file administrator will count the list of people who returned files and archived the previous week every Monday, and make a monthly summary on the fifth day of every month. 5.6.3 In January of each year, conduct an annual inventory of files.

Statistics of the number of archives, total number of files, total number of withdrawn files, number of files of on-the-job personnel and other data in the previous year are collected and collated with the data stored in the computer to ensure that they are consistent. 5.6.4 The retention period of personnel management files: a. For employees who have gone through the resignation procedures, the retention period of their personnel management files is two years, calculated based on the date approved in the "Resignation (Transfer) Handover Form"; b. For employees who have not gone through the resignation process For personnel who have gone through the formalities but have actually left the company, their personnel management files will be kept for three years, starting from the time when they left the company stated in the written report issued by the department where the person concerned is located.

5.6.5 In March every year, the files that have exceeded the retention period of the previous year will be destroyed uniformly. : Personnel files 5.1.1 Transfer of personnel files 5.1.1.1 Employees can transfer their personnel files to the company within thirty days from the date of formal employment by the company.

5.1.1.2 Human resources are obliged to assist employees in handling personnel file transfer procedures. 5.1.2 Management of personnel files The Human Resources Department is responsible for regularly updating and organizing employee personnel files in accordance with relevant national regulations and documents.

Personnel management files 5.2.1 Establishment of personnel management files 5.2.1.1 Personnel management files should be collected by the department within one week after the employee arrives. After passing the probation period assessment, their personnel information will be handed over to the Human Resources Department when they are officially hired. 5.2.1.2 The Human Resources Department shall review the transferred personnel information according to the "Personnel Management File Classification Catalog". If any personnel information is found to be incomplete, it shall promptly seek recourse from the relevant units and personnel to ensure the authenticity and completeness of the personnel files.

5.2.1.3 For personnel in special positions such as marketing personnel, delivery persons, and financial personnel assigned abroad, original academic certificates shall be collected; for financial personnel assigned abroad, original copies of professional qualification certificates and professional title certificates shall also be collected; Personnel and non-headquarters financial personnel are required to receive guarantee documents at the same time. 5.2.1.4 When collecting employee-related certificates, a receipt (in duplicate) should be issued to the other party, one copy should be handed over to the other party, and the other should be stored in the file bag (box) for inspection.

5.2.1.5 After the personnel information is collected and filed, the personnel management specialist should fill in the employee name and file information list in detail on the file bag (box), and arrange the various types of information in the order of the file material classification directory. Sort by the time of formation, classify and bind them, and indicate the name of the person in charge of collecting and archiving the archives.

5.2.1.6 Archive administrators should classify and store archive materials and keep them strictly.

5.2.2 Improve and update personnel management files 5.2.2.1 Once the company’s employee assessment, appointment and dismissal, rewards and punishments, education and training, salary adjustment, job changes and other personnel information are formed, the employee’s department should promptly assist human resources Department organizes relevant information. 5.2.2.2 When filing data on employee transfers, promotions, demotions, dismissals and other personnel changes, the data will be kept in the data format.

Where is the best place to put the files?

Seniority is useful

I will show you a clear path. If you don’t understand, just ask me again

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1. If you are not in a state-owned enterprise, a civil servant, or a public institution

then the best place to put your file is in the personnel bureau in your hometown, not the talent exchange center

2 Most people just graduated and spent more money to take care of it. Me too

Mine expired after three years this year. I asked someone to do it in my hometown. Everything is at ease because I am outside. Whichever company you work for will not be willing to meddle in your own business and collect your files. It doesn’t count. If you have long service and are capable, you will earn more and you will be a senior executive. I’m right.

So you can ask your family members to go to the county personnel department. The bureau handled it

When I applied for it at the end of June, the process was like this:

When I returned to my hometown, the Personnel Bureau (there is one in the county) issued two documents, "Letter of Acceptance" and " Transfer Letter".

The acceptance letter is used to adjust the household registration.

With the acceptance letter, you can go to your current talent center to have your registration certificate issued -> then get a new registration certificate to transfer your household registration. . ;

If your registered permanent residence is in your hometown or somewhere else, you don’t need to do this step.

You can take the transfer letter to the talent center and transfer the files back.

The answer is very clear, because I have done these things myself.

Hope this helps you

Where should my personal files be placed?

Hello, host! As a rule, if you are already employed and have found a job, your file should be kept by your employer, who will give you some important information in the employer to prove your work experience and participation in vocational training, rewards and punishments, assessments, wages and social insurance. Relevant information such as this can be added to your file at any time. When you change units, you will be transferred to the new unit to continue.

For the files of unemployed people without an employment unit, the files can be transferred to the job market for safekeeping, and a monthly custody fee of more than 10 yuan is required. The job market will put some information during the unemployment period, such as receiving unemployment insurance and participating in job transfer training, into files.

Based on the situation you mentioned, it is better to put it in your workplace. Although you can also ask to put your files in the talent market, not only do you need to pay a fee, but some information about your work in the workplace is not available. Convenient and timely filing.

Where are the files after graduation?

Let me show you this, it should be helpful to you. Instructions for household registration transfer for college graduates

2006-09-28 16:59:28

1. For graduates whose household registration is in the school, if they find their work unit, they should transfer their household registration from the school to the location of their work unit. The public security authority where the work unit is located shall handle the household registration formalities with the "Employment Registration Certificate" issued by the provincial graduate employment department, the acceptance certificate from the employer's department, and the "Household Transfer Certificate" issued by the public security authority where the school is located.

2. For graduates whose household registration is not in the school, if they find their place of employment, they can change their household registration from their place of origin with the "Employment Registration Certificate" issued by the provincial graduate employment department and the acceptance certificate from the employer's competent department. Move directly to your workplace. The public security authority in the place where the household registration is moved will directly apply for the "Household Registration Transfer Certificate" based on the "Employment Registration Certificate" and the acceptance certificate from the employer's competent department. The public security organ where the work unit is located does not need to issue a "Relocation Approval Certificate".

3. For graduates whose household registration is in the school and request to move their household registration back to their place of origin, the public security organs shall handle the procedures for restoring their household registration with the graduate's graduation certificate and "Household Registration Transfer Certificate".

4. Graduates of ordinary colleges and universities who have not yet confirmed their work unit when they leave school can postpone their employment for 2 years. The registered permanent residence of graduates whose employment is suspended can be retained in the school for 2 years. If graduates find a job during the period of temporary employment suspension, the public security organs shall handle the household registration transfer procedures with the "Employment Registration Certificate" issued by the provincial higher education graduate employment department and the acceptance certificate from the employer's competent department; If the work unit has not been confirmed after the expiration of the period, the household registration can be transferred back to the place of original household registration in accordance with relevant regulations.

5. If graduates with original agricultural household registration in school request to move their household registration back to their place of origin and restore the agricultural household registration, this can be done. In order to properly handle the problems that arise after "non-agricultural transfer", the opinions of the township or village committee where the "agricultural household registration" is applied for should be sought in advance.

6. For graduates who have not completed the procedures for “converting their household registration from rural to non-agricultural” when enrolling, after confirming their work units, when they apply for the transfer of their registered permanent residence, the public security organs in the place where their registered permanent residence is moved will process the “transfer from rural to non-agricultural” for them. After completing the "non-agricultural" registration procedures, you can move out with a "non-agricultural" registered permanent residence.

7. Graduates from the province whose household registration is in the school, but have not yet implemented their jobs and are required to move their household registration back to their place of origin. If their parents’ household registration has been moved to other areas of the province, they can directly transfer their household registration to the place where their parents’ household registration is. ; If one parent still lives in his or her place of origin, the graduate’s household registration should still be moved back to his or her place of origin.

8. For graduates who have received the "Relocation Certificate" and moved their household registration back to their place of origin, but have not completed the settlement procedures for some reason, the public security organs of the place where they moved to inquire about the situation will restore their household registration with the original "Relocation Certificate" ; If you have received the "Relocation Certificate" and moved your household registration to another place, but have not completed the settlement procedures for some reason, you will be handled in accordance with the relevant management regulations.

9. After ordinary secondary vocational school graduates are assigned jobs, the personnel department will no longer issue the "Secondary Vocational School Graduates Assignment Registration Certificate." The public security organ will handle household registration transfer procedures based on the corresponding certification materials provided by the following graduates:

1. Those who are hired by the agency must provide the "Notice of Employment" issued by the *** personnel department at or above the prefecture level.

2. Those who are employed (recruited) by public institutions (excluding public institutions that operate independently, are responsible for their own profits and losses, pay taxes according to regulations, and do not require any financial allocation), please provide the "Public Institution" issued by the *** personnel department. Notice of employment (recruitment) of graduates by the unit”.

3. If accepted by enterprises (including enterprises of various ownership types) and public institutions that operate independently, are responsible for their own profits and losses, pay taxes according to regulations, and do not require any financial allocation, a certificate issued by the *** personnel department at or above the county level must be provided "Graduate Employment Notice".

Where should graduate files be placed?

College graduates have a two-year career selection period from the date of graduation. Within two years, if you find a job, you can go to the school to handle employment procedures, because the school can take care of the graduates' files during the job selection period. If you have passed the two-year job selection period and have not found an employer, you can move your household registration and files to the agency responsible for management.

According to national policies, talent exchange agencies at all levels affiliated to the organization and personnel departments are qualified to save the personnel files of college graduates after employment, various private enterprises, township enterprises, Sino-foreign joint ventures, and sole proprietorships. Enterprises have no right to manage employee personnel files, which are generally managed by entrusted talent exchange agencies at all levels. Graduates can also entrust talent exchange agencies to manage personnel relations in their own names.

When college graduates find employment in agencies, institutions, or state-owned enterprises with archives management authority, the units will directly receive and manage their archives. For those who are employed by units without archives management authority (private enterprises, foreign-funded enterprises, etc.), local public employment and talent service agencies can be responsible for providing personnel agency services such as archives management.

Extended information:

Nowadays, when enterprises and institutions recruit employees and select national civil servants, files must be reviewed, and the relevant information recorded in them is used as important evidence for selecting talents. In addition, personnel files are also required for handling social insurance, professional title evaluation, and issuing various relevant certificates.

In real life, personnel files still play an irreplaceable role. College graduates should pay enough attention to avoid unnecessary troubles and losses in their future study and life.