The writing format and examples of cover letter

Generally speaking, a cover letter belongs to the category of letters, so its basic format should also meet the general requirements of letters. If a person's letter is well written, then his cover letter will certainly not be too bad. The basic format of a cover letter, like a letter, mainly includes six aspects: the recipient's address, body, ending, signature, date and appendix.

Title: The title of a cover letter is different from that of a general letter and should be written in a formal way. If it is the name of the person in charge of the personnel department of state organs and institutions, it can be called "Dear Director (Department)"; If it is the person in charge of a foreign-funded enterprise, use "Dear Chairman XX (General Manager)"; If you are the factory director of each enterprise, you can call it "Dear Factory Director (Manager)"; If you write a cover letter to the head of the personnel department or the president of a college, you can call it "dear professor (principal, teacher)"

No matter who you write a cover letter to, don't use informal names such as "XX doyen" and "XX brother (Fu)". If you find that the other person is highly educated, you can call him "doctor ××" or "master ××", which will make him more acceptable and give you a sense of intimacy.

Text: The central part of the cover letter is the text, with various forms, but the content requires to explain the source of job information, the position to be applied for, personal basic situation, work performance and other matters. First, write down the source of information, such as: "I learned that your company is expanding its business outside the province and recruiting new people. Yesterday, I saw an advertisement for your in XX Business Daily, so I am interested in competing for the position of business representative." Remember not to say "take the liberty" or "disturb" in your letter. Their task is to recruit talents. Why bother?

If your target company doesn't openly recruit talents, that is, you don't know whether they need to recruit new people, you can write a letter of recommendation to ask for directions, such as "I have heard for a long time that your company has extraordinary strength and outstanding reputation, and its products sell well all over the country." I learned that your company wants to explore overseas markets, so I took the liberty of writing to recommend myself, hoping to join your company. My basic situation is as follows ... "In this case, it is very polite to use the word" take the liberty ".

Secondly, in the text, you should briefly introduce your education, experience and achievements related to the position you are applying for, so that the other party will be interested in you from the beginning of reading. But these contents can't replace the resume, and a more detailed resume should be attached to the cover letter.

Finally, explain all kinds of abilities that can be qualified for the position, which is the core part of the cover letter. The purpose is nothing more than to show that I have professional knowledge and social practice experience, and I have specialties, interests, personality and abilities related to job requirements. In short, let the other person think that you are qualified for this job. When introducing your strengths and personality, you must highlight the content related to the position you are applying for, and never write anything irrelevant to the position. For example, if you apply for the position of business representative, you will print it in your cover letter and say something unrelated to business, such as "I am quiet and love reading novels", and the result will definitely be "finished".

Conclusion: Generally speaking, two meanings should be expressed: I hope the other party will give me an answer and I hope I can get an interview; The second is to express respect and blessing. Such as "I wish you a happy and healthy life", "Thank you very much" and "I wish your company a wide range of financial resources". You can also use common words such as "from here".

The most important thing is not to forget to write down your detailed mailing address, postal code and contact number carefully at the end. If you want relatives and friends to tell you, you should indicate the contact information and method, the name of the contact person and the relationship with you, so that the employer can contact you conveniently.

Signature: According to the custom of China people, just sign directly. In foreign countries, adjectives such as "your sincerity, your loyalty and your trustworthiness" are usually used before names, which is not easy to imitate.

Date: Write it under the signature in Arabic numerals. The year, month and day are all written.

Appendix: A cover letter is generally required to be sent together with valid certificates such as academic certificate, professional title certificate, award-winning certificate, and copy of ID card, and marked at the lower left-indicating the problems that should be paid attention to when writing a cover letter. With the deepening of the reform of the employment system for college graduates, most graduates have to enter the employment market and determine their employment direction through "two-way choice" with employers. If graduates want employers to know themselves, understand themselves and accept themselves, they must publicize and show themselves through various channels to attract employers. Writing a cover letter (also known as a cover letter) is the most commonly used method for graduates to get in touch with the unit and "throw stones to ask for directions". It is not difficult to write a cover letter, but it is not easy to write a feature that can stand out from many cover letters. Therefore, the majority of graduates should pay attention to the following issues when writing a cover letter: First, the format and content of a cover letter are roughly the same as the general letter format, that is, it consists of several parts such as title, body, ending and signature. If you know the reader's name and address, just write the words "* * Manager: Hello" at the beginning. If you don't know the address, just write the words "Dear Leader: Hello". Write "Work smoothly" at the end to express your earnest hope for the interview. Finally, write down your mailing address, name, contact information and time. In terms of length, we should be careful not to be too long, because there are many application letters, and employers have no patience to read thousands of words of long speeches, but they should not be too short and unclear, giving people a casual feeling. Generally, it should be around 1000 words. The content of the cover letter should clearly state your major, graduate school, main courses and achievements, your specialty, your performance during school and the work you can do. And you should show that you are willing to cooperate with future colleagues and dedicate your intelligence to your career. Second, the handwriting is neat and concise. The neatness and beauty of the cover letter can easily cause the employer to have a good impression on the job seeker. On the contrary, if the handwriting is scrawled, it will leave a bad impression on the employer. At present, most graduates' application letters are printed by computer, but if your pen handwriting is good, I suggest that you write it neatly, which will give people a cordial feeling and show your strengths to the employer. Whether writing or printing, we should pay attention to simplicity. Nonsense will not only waste the reader's time, but also cause disgust. After writing the draft, you should scrutinize it repeatedly, whether the meaning is clear, whether the words are appropriate, and even read it to your classmates and teachers to see if there is any improvement and strive for perfection. Third, the main purpose of personalized and targeted cover letters is to attract each other and arouse their interest. Some students like to start with many pleasantries and empty words. Actually, this is not good. Pay attention to attracting readers with one or two innovative words at the beginning. For example, when graduates studying abroad write a cover letter to their hometown unit, they write: "My hometown, please accept the greetings from a wanderer", which has narrowed the distance with the employer from the beginning; Or directly cut into the subject, such as writing: "I got the information about your company's recruitment of talents from * *", or you can use the person in charge of the company to feel that the company's reputation is abroad, or the advertising fee is not wasted, which invisibly increases the weight of the cover letter. The core of a cover letter is your job qualifications. The cover letter should objectively show your experience, knowledge, professional skills and specialties, and be careful not to brag. It is very important to focus on the reality as far as possible before writing, understand the situation of the unit, introduce yourself appropriately with facts and achievements, and highlight your own advantages in a targeted manner. If you print the application letter by computer, I suggest you prepare several copies and choose the content according to different units. If you are writing to a foreign-funded enterprise, it is best to write one in Chinese and the other in English, so that you can introduce yourself and show your foreign language level. In terms of content, we should highlight the specialty and personality suitable for the job we are applying for, and don't stick to the routine, so as to attract and impress each other. If the unit is recruiting researchers or archivists to work in the laboratory, but you talk about how you are active, like music, lively in nature and active in cultural and sports activities in your letter, introducing these specialties that have nothing to do with professional positions will not only play a good role, but will be counterproductive. If you know that the company needs you to engage in marketing, public relations or management, you'd better highlight your practical activities in school, your organization, coordination and self-confidence, so as to "get what you want" and win the competition. Fourth, pay attention to the following two aspects: 1. Put an end to typos. The wording of a cover letter can reflect whether a student is careful and rigorous, and a good cover letter will often produce bad results because of typos. From the practical point of view, typos often appear, such as writing "I was born in the countryside" as "I was born in the countryside", "I" as "myself" and "resume" as "concise" and so on. Therefore, graduates should carefully review the contents before sending the application letter, and correct the typos in time, but don't alter them in the letter. 2, don't stipulate each other, so as not to cause disgust. Some graduates are eager to apply for jobs, and their language skills are poor, which has aroused the resentment of employers. For example, (1) "My home is in a certain city, so I really want to work in your company", which may have meant to express that you can feel at ease after going, but it gives people the impression that you are staying with your family and are not interested in the company. (2) "I hope to reply a few days ago" is quite polite on the surface, but it limits the other party's time and is easy to cause resentment; (3) "I am willing to apply for your company with the most sincere feelings, hoping to get your respect and consideration", which seems to mean that not hiring me means disrespecting me, which is unacceptable; (4) "Many companies want to hire me, please reply to me as soon as possible." The unit will think, since other units want you, why did you come to me? So as to pass you by. These are unsuccessful examples and should be avoided. The cover letter is an important basis for the employer to decide whether to further interview. Writing a cover letter is the cost of "examining what they need and providing what they want". At the same time, you should attach copies of all kinds of award-winning certificates, practice certificates and achievement tables, so that the employer can understand you more comprehensively. Before sending a cover letter, you should prepare carefully and use a standard envelope. If you know the name and address of the person in charge of the personnel department, you should write it on the front of the envelope, because a person pays more attention to a letter with his own name. The design of stamps should be exquisite, because exquisite designs can often attract people's attention. Only after careful preparation can your cover letter stand out from many letters, win priority opportunities and take the first step in job hunting.