How to prepare for business reception

How to prepare for business reception

1. The leader in charge of foreign affairs in the region (unit) should take the lead in establishing a team with full-time accompanying personnel, professional counterpart business personnel, negotiators, A reception team composed of translation, security and logistics personnel.

2. Translate the negotiated projects or technical information and drawings into Chinese in advance for relevant personnel to digest and fully understand in advance.

3. When foreign businessmen or foreign experts come or return to China, people with the same position should be arranged to greet them and assist them in completing relevant procedures. Upon arrival, you should be greeted by the person in charge. When arriving or leaving, the reception unit will be responsible for the banquet.

4. While arranging the food, accommodation, transportation, workplace, and recreational activities for foreign businessmen or foreign economic experts (including family members), safety and security, environmental sanitation, etc. should also be done well.

5. In foreign-related interactions, do not take the initiative to give gifts. For foreign experts who get married, celebrate festivals, have birthdays, etc. during their stay in China, appropriate souvenirs can be given as individual or collective gifts with the approval of the organization. In order to do a good job in solidarity work, our personnel can have normal exchanges with foreign experts.

6. Relevant personnel should humbly learn relevant theoretical knowledge and management experience from foreign experts, and learn and digest relevant technologies and materials. How do foreign traders make preparations for receiving foreign businessmen?

First of all, you must understand the details of the foreign company, including its shareholding structure, operating status, technical level, asset and liability figures in the past three years, etc. Understand the specific situation of the foreign businessman’s negotiator in detail, including age, education, hobbies, physical health, his position in the foreign company, his performance in his business resume, and his excitement about the investment project. Prepare a good professional translator. A high-level translator will be able to assist in completing the negotiation smoothly, accurately express the true expressions of both parties, and play a decisive role in avoiding or mitigating the confrontation between the two parties when appropriate. Thoroughly analyze the current situation of your company, the asset and liability figures of the past three years, employee labor productivity, and the composition of shareholders. Make an accurate order-of-magnitude analysis of the assets your company plans to participate in joint ventures. Including original investment capital, depreciation, fixed asset appreciation, original land value, land appreciation, technical evaluation, total value of intangible assets, etc. Prepare accurate written materials and provide them to foreign businessmen when they arrive. The written materials should be bound as beautifully as possible. If your company has completed the VI design, the information must fully comply with the VI design specifications. Determine in advance three options for negotiating with foreign businessmen: the best option, the compromise option and the compromise option. Prepare strategies and means to achieve the above three options. It is necessary to clearly let foreign investors know and understand that they can only get the maximum investment benefits by cooperating with you. What will they lose if they don't cooperate with you? What to lose? Disclose to foreign businessmen through other channels the possibility that you are negotiating with a third party, and if possible, arrange for another foreign businessman to negotiate at the same time. Prepare information on technology, management, public relations and other aspects, and try to make foreign businessmen understand that if you do not cooperate with them, for them, a potentially powerful future business competitor will be established. Negotiate with foreign businessmen to determine the negotiation schedule, and be precise and detailed in connecting each time period, such as which restaurant to eat at, what dishes to eat, etc. Generally, foreign businessmen are very casual about lunch, and a box lunch is fine. Discuss and negotiate cost-bearing plans with foreign businessmen. Don't be polite, foreign businessmen are used to the AA system. Treating them for the first and last meals is enough. They don't appreciate the scene of eating and drinking, and it may even have the opposite effect. They will think that if they cooperate with you, they will worry about your waste in the future. Of course, if If you are Chinese, you will be treated differently. The concept of time must be emphasized. The timetable agreed by both parties must be punctual and measured in minutes. Pay attention to arranging technical or other confidential departments to prevent foreign investors from contacting them. Do not reveal emotions and behaviors of expectation, desire, eagerness, or blindly pleasing foreign businessmen for cooperation. All reception activities must be reasonable, powerful, measured, and equal. Prepare the personal clothing and appearance of the negotiator. Foreigners pay attention to etiquette. He will think that you wear neat clothes as a sign of respect for him.

If you are using a French brand of perfume that he likes, it will definitely help the negotiation succeed. There is no need to be reserved in front of foreigners. Treat them as good friends from afar. You can be humorous and witty outside of negotiations. The British believe that humor is the greatest charm of a man. Prepare a small gift for the first meeting. It does not have to be expensive, but it should have some commemorative meaning. It is best to be a small decoration that he can put in his office or his living room so that he can see it often after he leaves. Naturally, he can often Thinking of you. Also remember to dress up well: give your customers a good feeling. How to prepare for business negotiations

Abstract: With the rapid development of society and the continuous progress of business culture. There are more and more business negotiations of various types and levels. In order to cope with various complex and changeable business negotiation activities and to achieve the ultimate success of business negotiations, preparation for business negotiations is a particularly important link. I will introduce and analyze these three main aspects: negotiation background investigation, negotiation plan formulation, and negotiation organization and management.

Keywords: business negotiation, preparation First, background check for negotiation.

As the saying goes, "Know yourself and the enemy, you can fight a hundred battles without danger." Before conducting formal business negotiations, negotiators need to have a comprehensive and multi-angle understanding of the negotiating opponents, which means they need to conduct a large amount of investigations on the negotiating opponents. The investigation mainly includes: investigation of the negotiation environment (political status, religious beliefs, legal systems, business practices, social customs, financial status, etc.), investigation of the market environment (domestic and foreign market status distribution, consumer demand status, product competition status) , investigation of negotiation opponents (company background, credit review, negotiator information), negotiation strength (importance of the transaction to all parties, satisfaction of each party with the transaction conditions, market competition situation, understanding of business conditions, corporate reputation) and strength, response to the time factor of negotiation, negotiators’ strategies and skills).

After careful and detailed background investigation, we can clearly understand the political stability and economic status of the country where the negotiation object is located, the country’s attitude and management policies towards multinational companies, and the relationship between the country and our country. trade relations. At the same time, we can have a comprehensive understanding of the target market's demand for the negotiated project products, sales situation, as well as the number, price, scale of competitors, etc. These are crucial for you to understand the competitiveness of your own products and seek to negotiate the weaknesses of the other party. Of course, in addition to investigating the political and economic environment where the negotiating opponent is located, investigation of the social environment is also essential.

The first is religious belief. Its relationship with society is complex, subtle and far-reaching, and sometimes even affects the entire negotiation process. Therefore, respecting the religious beliefs of the negotiating opponent in business negotiations is crucial to the smooth progress of the negotiation. also plays a very important role. Secondly, there is the legal system. Negotiators must know the relevant legal system and implementation status of the other country's country, so as to avoid being unable to safeguard their own rights and interests in the event of a trade dispute. Finally, social and cultural customs also have to be mentioned. Only by fully understanding the cultural customs of the negotiating opponents can we effectively ensure the smooth progress of negotiations, and avoid unnecessary conflicts that may prevent negotiations from proceeding smoothly due to cultural differences.

On the other hand, in the investigation of the negotiating opponent, it is necessary to fully understand the opponent’s credit status (whether he has the legal qualifications to sign a contract, his capital, credit and performance capabilities, as well as the negotiating opponent’s Scope of license rights and negotiation time limit). The opponent's negotiation style, the opponent's degree of trust in oneself, and even the opponent's personal hobbies and behavioral habits should be investigated. These will help one side predict the development trend of negotiations and the other party's strategies, and provide an important basis for formulating one's own negotiation strategies. This ensures that the negotiation can proceed smoothly in a situation more beneficial to one's own side.

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At the same time, negotiators can gain an objective and comprehensive understanding of themselves, which will help us understand our own strengths and weaknesses in the negotiation, and formulate targeted negotiation strategies. Use strengths and avoid weaknesses in negotiations to achieve better results.

Secondly, the formulation of negotiation plan.

Negotiation plan refers to the pre-arrangement of negotiation goals, agenda, and countermeasures before the negotiation begins. The negotiation plan is a program that guides the actions of negotiators and plays an important role in the entire negotiation process. The negotiation plan should include the following aspects:

First, determine the subject and objectives of the negotiation. The negotiation theme is the summary of the negotiation content and is the center of the negotiation activities. The entire negotiation process should be centered around this theme. When preparing to negotiate business, also have a clear idea of ??what you intend to achieve. This goal must be realistic and achievable. Generally speaking, the optimal desired goal gt; the actual demand goal gt; = the acceptable target gt; = the minimum goal.

Second, determine the agenda and progress of the negotiation. That is the negotiation time, the arrangement of the negotiation location, and the determination of the negotiation topics. It needs to consider the degree of preparation for negotiation, the emotional and physical condition of the negotiators, the urgency of the market situation, the need for negotiation topics, etc., and arrange the time reasonably. In addition, the choice of negotiation location also plays an important psychological role in enhancing the negotiating position and negotiating power of negotiators. Negotiation issues should be prioritized and listed one by one.

Third, determine the basic strategies in negotiation. The situation on the negotiating table is changing, and anything can happen, and negotiations are time-limited, and the negotiation agenda is not allowed to be delayed indefinitely. This requires us to correctly estimate all possible actions that both parties may take during the entire negotiation process before negotiating, and choose a corresponding strategy. Of course, any estimate may be wrong, which requires us to pay attention to the observation of the negotiating opponent and the analysis and judgment of the negotiation situation during the negotiation process, confirm and modify the original countermeasures, and use our talents flexibly according to the specific situation. Received ideal results.

Fourth, simulated negotiations. Simulated negotiation is a very important step in the preparation before business negotiations. Simulated negotiation can enable the negotiator of one's side to gain practical experience and achieve significant results; the simulated negotiation process is a pre-control process; the simulated negotiation process is a process of training the negotiator's adaptability, and is an ideal method to cultivate and improve the quality of negotiators.

Furthermore, the organization and management of negotiations.

The organization of negotiations includes: (1) The size of the negotiation team. The number of negotiators should be 4-5. Choose people who are decent, trustworthy, and knowledgeable to form the negotiation team.

Different negotiators are selected based on the expertise required for the negotiation. (2) Allocation of negotiation personnel. The preparation of negotiators should include negotiation team leaders, business personnel who are familiar with trade and market conditions, technical personnel who are familiar with relevant production technology, financial personnel, legal personnel, and translators needed when the languages ????are different, etc. The negotiation team should have high overall quality, be good at meeting challenges, be good at adapting to changes, and be good at seeking consensus. This is the key to ensuring the success of the transaction. Personnel participating in business negotiations need to have basic knowledge in many aspects and be good at comprehensively applying various knowledge. Generally speaking, he said, they should meet the following conditions: 1. Must be familiar with my country's foreign economic and trade principles and policies, and understand the country's specific policies and measures on foreign economic and trade. 2. Must master various business knowledge that may be involved in the negotiation and transaction process, such as commodity knowledge, market knowledge, financial knowledge, transportation, insurance, etc.

3. You must be familiar with the relevant foreign-related laws, decrees and rules promulgated by our country, and understand the laws and practices related to international trade, international technology transfer and international transportation, as well as the policies, measures, regulations and management of relevant countries. Knowledge of systems and other aspects.

4. Should be proficient in foreign languages ??and be able to directly negotiate transactions in foreign languages. How to make good preparations before changing jobs

1. Make a good plan before changing jobs

Preparations before changing jobs: Make a good plan before changing jobs, otherwise it is very likely that you will fail again and again. Condition. It is very important to be well prepared before changing jobs. For example, you need to collect some relevant information and ask familiar people about the situation. In particular, you must have an understanding of the job content and job requirements. This will help you to be more targeted in your subsequent job searches and show your talent. personal characteristics and professional skills. If after the interview, you understand the company's culture, development prospects and personal development space, and if you find that the job is better than the current one, then you can choose to change jobs.

2. Never let your current company know that you want to change jobs

If your current company knows that you want to change jobs, it will not entrust you with important tasks, even if it does Opportunities for promotion and salary increase will not come to your mind. If you don't succeed in changing jobs later, you won't be able to survive in your current company. Even if you have decided to change jobs, you must complete your work with due diligence and stand for the last shift. This is the most basic professional ethics.

3. Don’t resign before you receive the offer notice

Things are unpredictable, and no one can guarantee that verbal promises will be fulfilled. If you haven’t waited for the offer notice but have already If you quit your job, you will be the only one hurt.

4. Whether your skills can be fully utilized

Personal development space is very important. The company can provide you with a platform for development, so you must consider Will your current company provide more opportunities for you to showcase yourself? How is the relationship between colleagues in the department going to the target company you want to change to? I believe that no one would have the idea of ????working hard in an environment full of struggle. These are all things you need to know before entering a new environment. If you haven't learned anything before the interview, you can ask questions during the interview to learn more about the parts you are interested in.

5. Targeted job resume

Companies pay more attention to job matching when recruiting. Targeted resumes can more easily highlight your advantages and will be more successful. Easily attracts attention. How to prepare for the high school entrance examination

If you don’t be nervous during the exam, preparation is very important.

First of all, you must be prepared before the exam:

1. Review your lessons every day.

2. You should practice more previous year’s test questions/previous period’s test questions, allocate time for answering (know how much time you have for each question, and do the next question after the time has passed, and don’t waste time on the same question). You can do mock exams at home first. Be mentally prepared. You need to analyze the previous year/last period test questions to know where you need to work harder, look at the answers, and know how to answer the questions.

The more you do it, the less nervous you will be when you take the exam because you'll be used to it.

3. Understand what you want to learn, memorize the parts you want to memorize well, and know how to analyze what you have learned.

A few days before the exam:

1. Just review as usual.

2. Memorize the text that needs to be memorized again.

3. Try to go to bed as early as possible.

4. Allocate time for entertainment.

The day before the exam:

1. Have everything ready to bring into the exam room.

2. You can review the more difficult texts a little.

3. Memorize what you want to memorize once.

4. Remind yourself of the time allocated for test questions.

5． Go to bed early, don't think too much and try to relax.

During the exam:

1. On the day of the exam, eat something, but don’t eat too much, and don’t drink too much water. If possible, wash your face and go to the toilet (so as not to waste time by going to the toilet during the exam). Wanting to go to the toilet during an exam is a psychological problem. You don’t really want to go to the toilet. In short, drink less water (but don’t feel thirsty). Five minutes before the exam, tell yourself why you drink so little water. What about going to the toilet? Tell yourself that you don't really want to go to the toilet. It's all due to your own psychology. Calm down your mood, take a deep breath, and don't think about the toilet, and you can overcome the toilet problem.

2. Outside the examination room, do not look at anything, do not review, rest your mind, try not to chat with classmates, quietly close your eyes and rest alone, so that your body and mind are in a calm state.

3. During the exam, read the test questions first. You will probably know a lot of the questions and you will be able to answer them, so you won’t be nervous. If you don’t know the questions, don’t read them for the time being.

4. Don't think about anything, start answering, and allocate your answering time well: for example: answer 4 questions in an hour, and each question should not exceed 15 minutes. If your time is not allocated properly, you will be stressed by the end.

5． Don't think about the toilet, tell yourself that you don't really want to go to the toilet, and try to think of how to answer. If a person concentrates on answering, he will not think about other things, and the toilet will not appear in that person's mind at all. Have you ever tried to do something with great concentration? If you've tried it, you'll know that you forget you're tired, you forget you're hungry, you forget you even need to use the bathroom. The principle is the same. The most important thing is to invest and answer the test questions well, and you will forget everything.

6. When taking an exam, don’t think about your grades or whether you will pass or not. Just think about: answer the questions to the best of your ability.

7. Don't do the questions you don't know first. Do the ones you know how to do. At the end, look at the questions you don't know. But don't waste too much time. Leave some time to check your previous answers. After the inspection, you spend the rest of the time thinking about the difficult questions.

You have to really forget that you are taking an exam, and don’t take the exam too seriously. It’s best to treat the exam as a normal practice, and you won’t be nervous. There is a story: a scientist and 10 experimenters participated in an experiment. They walked across a single-plank bridge in a very dark place. After they walked, they came to a room and the professor turned on a light. When those 10 people took a look, it turned out that there was a huge pool under the single-plank bridge they had just passed. There were many crocodiles in the pool. When the professor asked those people to walk on the single-plank bridge again, no one wanted to go back. The professor turned on the lights a little brighter, and everyone saw the fact that there was a protective net between the bridge and the crocodiles. Only then did those people walk over with confidence.

The reason is very simple. If you don’t know that you are taking the test, you will definitely do better and you will not be nervous. But you will be nervous during the test. Why? Because you know that you are taking the test, that's why you do this.

Everything is a psychological trick. I am capable, so why should I be nervous about taking the exam? Stay calm and your results will be better.

How to prepare for employment

1. Know yourself

As the saying goes: "He who knows others is wise, and he who knows himself is wise." This illustrates the principle of knowing yourself and your enemy when dealing with things in life. Before you find employment, you should first sort out several issues before making an employment decision. What is your personality, career interests, and psychological characteristics? What is your cultural knowledge, professional knowledge, and application skills? What is your personal accomplishment and overall quality? What is your employment goal positioning and employment values? What are the aspects of satisfaction you seek in employment? How much do you know about the employment situation and labor market conditions? What mentality and will are you prepared to use to adapt to society. Self-evaluate and understand yourself in an all-round way and from multiple angles.

2. Selection of employment channels and recruitment information

There are many employment channels in today’s society. Choose formal employment agencies to introduce employment. There are also some units and individuals in the society that organize various There are various forms of "job fairs", "supply and demand meetings", etc. Some of them are for the purpose of making profit. You need to distinguish the authenticity and be careful not to be deceived. The key to selecting recruitment information is to grasp the accuracy, timeliness and reliability of the source of the information.

3. Psychological preparation for employment

1. Establish a correct psychology for employment and career development

A good mentality and stable psychology are important prerequisites for employment. Recognize the employment situation and environment clearly, correct your employment mentality, and accurately evaluate your strengths and weaknesses. Rationally determine the positioning goals for job hunting and career development, establish a sense of self-confidence, self-reliance, self-improvement, and self-development, and do what you are determined to do. Understand the principle that "you must adapt to society, and society cannot adapt to you", strive to adapt to society and the surrounding environment, and improve your overall adaptability. Take the first step steadily. Everything is difficult at the beginning. The first step in life and career is a "hump". Once you have passed this hurdle, you will be able to adapt to everything; establish the awareness of "starting from the lowest place", and there will be no hardships at the lowest place. If you exercise, you will not have the capital to engage in high-level work; strengthen your self-confidence, believe in your own strength, and believe in your own knowledge and abilities. Face up to setbacks. Competition in the workplace is nothing more than two outcomes, success and failure. When encountering setbacks, do not retreat passively, but adopt a positive attitude and have the courage to face shortcomings, correct corrections, and face further challenges.

2. Overcome bad employment mentality

Unable to accurately grasp one's own qualities and abilities, overconfident in employment success, and blindly raising expectations for employment goals. Over-reliance on others, low self-esteem, and a shrinking employment mentality. The employment mentality of blindly following the herd and following the crowd. Lack of psychological preparation for the competitiveness of employment. You must choose a position that suits you based on your own characteristics, abilities and social needs.

4. Preparation for knowledge and language expression skills

Cultural knowledge, professional knowledge, professional skills, and application abilities reflect the level of a job seeker’s general professional ability and professional ability, and are the key to employment The unit examines the key points through written examinations and interviews.

Cultural knowledge is a basic professional ability, and the level of cultural knowledge of applicants is generally tested through a written test

. The difficulty of the exams for students in secondary vocational and technical schools is generally at the knowledge level of secondary and primary schools, using judgment,

selection and short-answer questions. Professional knowledge and skills are important professional abilities. Common inspection methods are written examinations and interviews. Some companies allow students to conduct on-site inspections within a limited time.

Language expression is a major way of reflecting an individual’s inner world and ability behavior. The requirements for language communication level should be accurate pronunciation, moderate speaking speed, even intonation, fluent, true and natural.

5. Preparation for dress and appearance

Dress neatly, beautifully, solemnly, and in harmony with the reported occupation. Appearance can reflect a person's personality, temperament, living habits, and personal accomplishment. Appearance is often the first impression left on people. The quality of this intuitive impression can directly affect your employment success rate.

6. Material preparation:

Prepare the documents required for employment. Commonly used ones include: ID card and photocopy, graduation certificate, professional qualification certificate, competition and award certificate, school Recommendation form, employment certificate for special types of work, etc. Communication tools, daily necessities, preparation for receiving career guidance and education and completing school leaving procedures.

First: Necessary self-confidence. Don’t think that because you are a newcomer, you will appear to be submissive and afraid to express your own ideas. You must know that your ideas may make people look down on you.

Second: Sufficient professional knowledge. Don’t think that the things learned in school are practical. In fact, there is a big gap between the knowledge in books and practical work, and may even be useless for actual work, so after leaving school We still need to keep learning so that we can better adapt to work.

Third: Improve interpersonal relationships. In school, we are all brothers and sisters, and there is no big conflict of interest between them. Work is not It’s the same, everyone has their own little calculations, and some places are even full of calculations all the time, so how to improve the relationship between man and machine is an important factor for you to be invincible in the workplace.

Employment requires preparation There are many things, I will only mention 3 points that I think are more important. I don’t know if they will be helpful to you. That’s it!