Archives management of social insurance business

Solution of Social Insurance Archives Management

(a) Social insurance file management: converting paper files into digital files for archiving.

Due to the needs of business handling, social insurance agencies will produce a large number of paper materials or certificates, various policy contracts, scanned copies and various files that need to be filed for future reference, which is a very huge number. Paper documents are inconvenient to save, but they can be converted into digital documents by computer scanning and saving. According to the actual needs of archival work, it can be used flexibly, for example, directory data is suitable for written records; Full-text data can be input through image scanning; And some commonly used data can be made into CDs.

(2) Management of social insurance files: classified management according to the categories of social insurance files.

According to different types of files, it is convenient to find and store, and can prevent the loss and omission of files. Different filing methods should be determined for different types of files. First, determine the principle of filing a case. Follow the formation law of documents and materials, keep the organic connection between documents, and classify social security files according to their different values, which is convenient for storage and utilization. Secondly, determine the form of filing. According to the types of documents and materials formed by social security institutions, determine the scope of documents and materials for "pieces" or "volumes" for filing. Finally, according to the preservation value of social insurance files, three preservation periods are determined: permanent, long-term and short-term.

(c) Social insurance archives management: establish a national overall social security management system and standardize the standards.

The establishment of a national overall social security file management system can lay an important foundation for the further development and continuous improvement of social security. Guided by e-government standard system and labor security standard system, relying on investment and financing operation mode and project implementation supervision mode, the system is structured from top to bottom into three levels: components and business components, business operation support platform and IT infrastructure, and two major system modes are established, which are mainly monitoring management and information security. In order to adapt to the flow of workers and the change of wage income, a file card is established for each worker according to the number and stored by computer to record the wage income of individual citizens over the years. Establish a computer network nationwide to track and record the situation of each worker; And establish a unified national network query interface, so that citizens can query regularly and predict for them, such as how much pension they can get when they retire, in order to improve the transparency of their work.

(4) Social insurance archives management: branches are set up under the unified management of the whole country.

Under the leadership of the Ministry of Labor and Social Security, we will set up a national overall social security archives management center to end the problem of decentralized management of social security archives, implement highly unified management, and change the current situation of excessive policies, decentralized decision-making and chaotic management, so as to make it the leading and decision-making body for unified management of social security archives in China, responsible for formulating development plans, reform plans, major decisions, relevant laws and regulations, and participating in the formulation of management standards and norms of social security archives. Secondly, the National Social Security Archives Management Center can also set up branches all over the country, including regional bureaus, local offices, data processing centers and project service centers. Responsible for the regular increase and update of the contents of citizens' social security files, and send them to the Ministry of Labor and Social Security for unified custody.

(V) Social insurance file management: unify the management number of citizens' social security files for easy inquiry.

The system of issuing social security number to every citizen is implemented, so that the personal file number of citizens is unified with the ID number and labor insurance number. Branches of the Ministry of Labor and Social Security are responsible for regularly increasing and updating the contents of individual citizens' social security files and sending them to the Ministry of Labor and Social Security for unified custody. The serial number of payment can reflect the time and place of payment, which is convenient for recording citizens' wage income and payment of security fees, and also convenient for the insured person to inquire.