How to manage personal files?

First, if the job you are looking for has the right to keep documents, you can get documents directly from your company.

Second, if there is no job, the talent center is the best choice to store files, but many talent centers do not accept files held by individuals, only files held by companies. In this case, you need to find the file transfer letter of the talent center when you leave your job.

Third, if the work unit does not have custody authority and the talent center does not accept it, you can find a third-party personnel agency to handle it. In this case, for the sake of convenience, it is generally more convenient to use a single file at work.

Personal file keeping:

1. At present, college graduates can trust files in two types of institutions, one is the organization department of the Party committee at or above the county level, and the other is the affiliated institution of the government personnel department, such as the municipal talent market. After the files enter the talent market, the talent market will be properly preserved.

2. Personnel files in the hands of individuals or in the custody of units without file management rights should first go through the relevant formalities with the Employment Registration Certificate to the talent service institutions affiliated to the personnel department of the local government, improve the archival materials, and then hand over the files to the talent market, and timely handle the relevant certificates of personnel agency and file custody.

There is a certain fee for hosting files. Graduates can link files for free within two years after graduation, but after two years, they have to pay the custody fee in the talent center.

3. If college students didn't organize their files when they graduated and their personal files disappeared a few years later, you can find the telephone number of the archives under the relevant management department and tell the receptionist the school and year of graduation.

In addition, the relevant departments of the last school before joining the work, the personnel department of the original household registration, the first unit, etc. , are generally related to the whereabouts of personal files, you can also ask in these places.

4. Graduates' personnel files record students' personal experiences, including school certificates, transcripts, certificates of rewards and punishments, materials of leading party groups, work experience, etc. , are original, a true record of a person's experience.

Once the materials are lost, it is difficult to make up for them.

5. According to relevant regulations, individuals cannot keep files. If college graduates can't find jobs in time, their files will be sent back to their native talent service departments.

During the storage period, if an agency agreement is signed with the talent service department, the service department will "maintain" the files and provide graduates with services such as graduation, payment of social security and evaluation of professional titles.

The file is not recognized by the formal custodian, and it will be recorded as zero no matter how many years of service.

legal ground

"Archives Law of People's Republic of China (PRC)" (hereinafter referred to as "Archives Law") Article 35 People's governments at all levels shall incorporate archives informatization into the informatization development plan, and ensure the safe preservation and effective utilization of archives digital resources such as electronic archives and digital achievements of traditional carrier archives.

Archives and organs, organizations, enterprises, institutions and other organizations shall strengthen the construction of archives informatization and take measures to ensure the safety of archives information.

Thirty-sixth organs, organizations, enterprises, institutions and other organizations should actively promote the construction of electronic archives management information system, and connect with office automation system and business system.

Thirty-seventh electronic files should be reliable in source, standardized in procedure and compliant in elements.

Electronic files have the same effect as traditional carrier files and can be used as electronic documents.

Measures for the administration of electronic archives shall be formulated by the national archives department in conjunction with relevant departments.

Article 38 The State encourages and supports archives and organs, organizations, enterprises, institutions and other organizations to promote the digitalization of traditional carrier archives. If it has been digitized, the original files should be properly kept.