What are the procedures for extracting personal files?

The steps to extract personal files are as follows:

1. When I extract files, I need to bring the file transfer letter, labor contract or employment record and social security certificate issued by the unit with file management qualification;

2, the unit to extract files, should hold a letter of introduction issued by the unit and the staff's identity documents;

3. When entrusting others to extract files, it is necessary to provide the filing (transfer) letter of the entrusting unit, the power of attorney and the original or photocopy of the ID card of the entrusting party and the entrusted party.

The basic process of personal file extraction:

1. Submit application: submit an application for extracting files to the file storage unit;

2. Preparation materials: prepare relevant identity certificates and application materials as required;

3. Material review: the archival storage unit reviews the submitted materials;

4. Payment: According to regulations, a certain fee may be required for document extraction or copying;

5. Collect documents: after approval, collect documents at the designated time and place.

To sum up, individuals need to bring file transfer letter, labor contract or employment record and social security certificate when extracting files; Units need letters of introduction and staff identity documents to extract files; Entrust others to extract files, you need to provide the record (transfer) book, power of attorney, original or copy of ID card.

Legal basis:

Regulations on the management and service of personnel files of floating personnel

Article 20

According to the application of floating personnel or filing units, the file management service institution shall carry out file receiving and forwarding services in accordance with the following procedures and requirements:

According to the application of migrant workers or filing units, the received file management service institution shall issue file transfer procedures to the original file management service institution or the original work unit.

The original archives management service institution or the original work unit shall, after handling the transfer formalities, review the archives in accordance with the regulations, fill in the list of materials and affix the seal, and fill in the Notice of File Transfer, and forward it within 15 working days. Do not meet the transfer requirements, the original file management service institutions or the original work units shall not be transferred out.

The transfer of personnel files of floating personnel shall be carried out by confidential communication, personal delivery or express delivery. Personnel files of leading cadres of the Party and government, civil servants, staff of organs (units) managed according to the Civil Service Law (except workers), members of state-owned enterprises and institutions, managers and professional and technical personnel, and military civilian personnel are transmitted by confidential communication or special delivery. It is strictly forbidden for individuals to bring their own files.

Receiving the personnel files of floating personnel shall implement the notification commitment system. The archives management service institutions to be received should carefully review and screen against the list of materials. If there is a lack of key materials, they should inform the missing materials and their possible impact at one time, and receive them after I have informed them in writing and promised to supplement the materials, or negotiate with the original work unit to return and supplement the materials; For the lack of non-critical materials, we should take the way of storing them first and then replenishing them, and urge and guide the floating personnel to supplement the relevant missing materials. Key materials generally refer to materials used to verify important information such as date of birth, working hours, joining the Party, educational background and work experience.

The management service institution that receives the personnel files of floating personnel shall promptly return the receipt of the file transfer notice to the original management service institution or the original work unit. Personnel file transfer procedures issued by file management service agencies for migrant workers have the same effect as those issued by organs, state-owned enterprises and institutions. The personnel files of floating personnel can be directly transferred between organs, state-owned enterprises and institutions and file management services. Organs, state-owned enterprises and institutions must receive the personnel files of floating personnel with the file transfer procedures issued by the file management service institutions. Five years after the death of migrant workers, their personnel files are handed over or kept according to the existing channels, and the personnel files of heroes and model figures who have made special contributions to the country and society are handed over to the relevant archives according to regulations.