Writing skills of meeting minutes and official documents

Meeting minutes, as one of the common official document styles, is a language suitable for recording and conveying the meeting situation and agreed matters. It can take the form of forwarding (printing) or direct distribution, similar to notification, and send it to lower levels for execution; You can also submit reports of similar meetings to your superiors and reflect them to your superiors; It can also be sent to the relevant authorities at the same level, similar to official letters, so that the other party can understand and communicate the situation.

1. Define the purpose of the meeting and highlight the center. A working meeting, involving many issues. When writing the minutes of the meeting, we must grasp the main issues discussed at the meeting and form the center of the minutes, so we can't cover everything. At the same time, a working meeting will inevitably produce several different opinions in specific discussions, and these opinions cannot be written into the minutes of the meeting. Instead, it is necessary to analyze and synthesize various opinions according to the purpose of the meeting, and reflect the unanimous opinion of most people who meet the requirements of the conference center. At the same time, we should also pay attention to absorbing the correct opinions of a few people. Using expressions such as "heard at the meeting", "discussed at the meeting", "studied at the meeting", "considered at the meeting", "decided at the meeting", "pointed out at the meeting" and "emphasized at the meeting" can reflect the correct opinions of the conference center in a concentrated and concise way. Disagreements, such as discussion meetings, can be written into the minutes of the meeting.

2. Pay attention to language and order. According to the "different uses" of meeting minutes, different terms should be used appropriately. The minutes of the meeting reported should use the correct tone, such as "the following issues were discussed at the meeting" and "the meeting considered"; The released meeting minutes can be "meeting decisions", "meeting requirements", "meeting priorities" and "meeting convening".

At the same time, we should pay attention to systematization and theorization. This is a major difference between meeting minutes and meeting minutes. General meeting minutes should record everyone's speeches as objectively and in detail as possible, and meeting minutes need a process of synthesizing, analyzing and sorting out the opinions discussed at the meeting, which is also a systematic and theoretical process. The so-called organization means to classify and summarize the opinions discussed at the meeting and have a clear hierarchy; The so-called theorization is an attempt to theoretically summarize, outline and make the finishing point of the views discussed at the meeting. Of course, being organized and theoretical does not mean being divorced from the actual meeting and engaging in false "whitewashing" and "exaggerating".

3. Be faithful to the spirit of the meeting and keep records. The minutes of the meeting must be based on the actual content of the meeting, and the content cannot be added, deleted or modified at will, nor can it be embellished. In writing, if you feel that some places must be increased or decreased, you should obtain the consent of the main leaders and solicit the opinions of relevant personnel within a certain range when necessary.

Meeting minutes are the basis for generating meeting minutes and one of the original main materials for sorting out meeting minutes. Earnestly keeping the minutes of the meeting will be beneficial to the arrangement of the minutes and ensure the quality and accuracy of the minutes.

The above are the writing skills of meeting minutes. Education experts advise candidates to read carefully, understand the matters needing attention and master this official document.