Summary of Archives Informatization Work

Summary model essay of archives informatization work

How to write a summary of archival informatization work? The following is a summary model of file informatization that I collected for you. Welcome to read! Summary of Archives Informatization 1 Archives informatization construction is a basic work of archives department, the only way for archives work to modernize, and an important measure for archives department to implement Scientific Outlook on Development. In xxxx, according to the objective needs of the development of archival undertaking, combined with the actual situation of our library, the Archives Bureau of xxxx County has always regarded strengthening the informatization construction of archives as an important work of archival undertaking, planned in time, highlighted key points and promoted in an orderly manner, and made certain achievements in infrastructure construction, archives database construction, archives website construction and talent team construction. The work of the past year is now reported as follows:

First, strengthen leadership and raise awareness.

In order to further strengthen the leadership of archives informatization in our county, the county archives bureau set up a leading group for archives informatization construction, formulated the Implementation Opinions on Archives Informatization Construction in xxxx County, actively carried out the propaganda work of archives informatization construction, regarded archives informatization construction as an important content of government affairs construction, and strived to improve the work level, work efficiency and service quality. At the same time, actively communicate with the county party Committee, the county government and relevant departments, strengthen cooperation, timely incorporate file informatization into the overall planning of the county's informatization construction, and co-ordinate, coordinate and plan the county's archives informatization construction.

Second, increase investment and lay a solid foundation.

In xxxx, under the condition of relatively difficult funds, our bureau increased investment in information infrastructure construction through various channels and achieved remarkable results. This year, our bureau invested nearly 200,000 yuan on the original basis to purchase servers, internet software, computers, digital cameras, photocopiers and other related digital equipment, which greatly improved our information hardware facilities and promoted the development of our archives information work. In the construction of archives information infrastructure in towns (streets) and county-level units, according to the different financial conditions of each unit, our bureau puts forward that units with financial permission should be put in place at one time, and units with limited financial resources should purchase some advanced equipment first, and adopt the method of gradually acquiring them year by year, which has achieved good results. By the end of xxxx, the computer penetration rate of file management software in comprehensive archives of all county-level directly affiliated units has reached over 98%, and the township archives have reached 90%. Other infrastructures are gradually improving, laying a material foundation for the information construction of archives in our county.

Third, it is gradually promoted, and the digital construction of archives has begun to take shape.

Digitization of archives catalogue is the primary basic work of archives informatization construction, and it is also the necessary condition for the construction of digital archives (rooms). We give priority to key services. In order to let the people enjoy a series of policies for benefiting the people issued by the party and the state in time, our bureau takes the convenience and benefit of the people as the starting point and the end result of this work, focusing on the digital entry of the people's livelihood files in the collection. By the end of xxxx, 52,536 file-level materials and 865,438+02,456 file-level materials had been entered into the archives catalogue, which greatly facilitated the people in our county to find and use, and laid a solid foundation for the construction of the archives information resource database of our library. At the same time, this year, our bureau invested 6.5438+0.6 million yuan to digitally add some paper files and precious files with high utilization rate through bidding. By the end of xxxx, 165438+ 10, * * has scanned 368322 pages of archives, laying a foundation for the construction of archives full-text database and multimedia database. In order to realize the business connection between archives and archives room, and facilitate the transfer of machine-readable archives catalogue and electronic archives, our bureau has extended the archives management system to more than 50 units with good hardware facilities for archives work, such as Finance Bureau, and achieved good results.

Four, speed up the pace, and promote the construction of archives information websites and government public information consulting places.

In xxxx, our county has continuously improved the construction of archives information websites, and timely increased the content of website pages according to the actual situation. At present, the archives information website of our bureau integrates three major utilization sections: government public information inquiry, current document inquiry and archives collection inquiry, which enables us to gather and integrate archives information resources through the archives information network, realize the social sharing of archives resources, and better serve leaders and organs at all levels, all walks of life and the broad masses of the people.

Five, strengthen training, improve the comprehensive quality of archivists.

Our bureau has always attached importance to the cultivation of archives professionals. In xxxx, our bureau actively carried out the knowledge training of provincial, municipal and county e-government and archives informatization for ***3 times, and regularly trained full-time (part-time) archivists in various units on the computer application of new technologies, new equipment and new methods, in an effort to improve their ability to master and apply modern technologies. In view of the new situation and new requirements, it is required that full-time (part-time) archivists in all units should hold double certificates (file work qualification certificate and Jiangsu computer ability second-class certificate), and strive to build the archivist team in our county into a compound talent team that can manage files and operate computers.

Looking back on the file informatization construction of our bureau in xxxx, although some achievements have been made, there are still many shortcomings, mainly in terms of ideas, management level and service means. Unable to adapt to the rapid development of archival informatization, the ability to develop and utilize archival information resources to serve the work of the county party Committee and county government center and economic and social development needs to be continuously enhanced. In the future, our bureau will continue to speed up the digitalization of archives collection, strengthen the construction of government information disclosure service system for open archives, continuously improve the utilization rate of archives information, and allow more archives information to be quickly queried online to better serve the public.

Summary of 20xx Archives Informatization Work Qixia District Archives Bureau adapts to the development requirements of national archives informatization construction. According to the requirements of National Archives Informatization Construction Implementation Outline, Jiangsu Archives Informatization Construction Planning Outline (2005 ~ 20 10), Nanjing Archives Informatization Implementation Opinions and Several Opinions on Further Strengthening Nanjing Archives Informatization Construction, Theory of Three Represents Theory? Guided by important thoughts, guided by the full implementation of Scientific Outlook on Development, with the construction of a harmonious society as the main line and the requirements of provinces and cities as the goal, we should seize the opportunity, blaze new trails, gradually realize the digitalization of important archives resources, the networking of archives information utilization and service, the modernization of archives management technology and the legalization of archives information work. Within the overall framework of e-government construction in the whole region, we should strive to build archives with Qixia characteristics based on network construction, with the construction of archives information resources as the core and the strengthening of electronic document management as the focus.

First, leaders attach importance to and departments support, and improve the system guarantee of archives informatization construction.

Since the establishment of the archives informatization in Qixia District, leaders at all levels have always attached importance to it. In the new building project in 2002, the district committee and government sized up the situation and planned and designed the construction of digital archives simultaneously, which provided facilities and reserve conditions for the information construction of archives. In recent years, the district party committee and the district government have given support in manpower, material resources and financial resources, and invested10.6 million yuan to upgrade the software and hardware facilities of the district archives, laying a solid foundation for the informatization construction of the archives in the whole district. At the same time, the district government information center has set up a special IP address for laying the internal LAN of the district file information system. Qixia District Audio-visual Archives Management Center was established, with the Deputy Secretary of the District Party Committee personally as the director of the center, and the Standing Committee of the District Party Committee, the Minister of Propaganda and the deputy head of the district as the deputy director of the center, which shows the understanding of the leaders of the District Party Committee and the district government on this work. The Opinions on the Implementation of Archives Informatization in Qixia District of Nanjing, drafted by the District Archives Bureau, was forwarded to all streets, departments, enterprises and institutions in the whole region, which provided institutional guarantee for the construction of archives informatization in the whole region. At the same time, more than 70 government departments, streets, enterprises and institutions in the whole region have also actively responded to the call of the district party committee and government on the informatization construction of archives, ensuring that funds, personnel, equipment and places are put in place, and realizing the synchronous design, synchronous implementation and synchronous standards of the informatization construction of their own archives and district archives.

Second, purchase facilities, build networks, and promote the construction of archives information infrastructure.

With the development of information technology, the traditional manual management mode is gradually being replaced by the electronic office mode which comprehensively applies computer technology and network technology. With the deepening of modernization of archives management and the gradual improvement of informatization, archives management is undergoing profound changes. In the construction of archives information infrastructure, Qixia District Archives Bureau focuses on hardware and software construction.

1, increase investment in hardware facilities and realize modernization of file management and office automation. At present, * * * has purchased 3 servers, 43 computers, 1 projector, 1 switch, 1 display screen, 1 touch screen, 3 burners, 2 scanners, 4 printers, 2 photocopiers and 1 copier. More than 70 government departments, streets, enterprises and institutions in the whole region have purchased more than 100 computers, and the popularization rate of using computers to manage archives in Qixia District has reached 100%.

2. Strengthen the construction of software facilities and build a file information network platform. Qixia District Archives Bureau invested 6.5438+0.6 million yuan, established an independent portal website of archives bureau (library), established a comprehensive file management system with integrated files, and built a local area network of Jiangsu Province's file information system. All streets, departments, enterprises and institutions in the whole region have also established archives management systems simultaneously, and connected with the district archives through proprietary networks to realize digitalization, integration and networking of archives entry and management.

Three, demand-oriented, steady progress, pay attention to the construction of archives information resources.

Since the establishment of Qixia District Archives, there have been 970,000 archives in Tibet 103 cases. With the continuous increase and enrichment of library resources, as well as the enrichment, integration and differentiation of social archives information demand, the development and utilization of archives information resources also presents the characteristics of multi-channel and diversification. In order to adapt to the new changes brought about by the new situation, Qixia District Archives Bureau broke the old system of compartmentalization and tried to build a composite dynamic model of archival information resources on the basis of the traditional model.

1. Establish the archive directory database. The construction of archives catalogue database is the forerunner of the construction of archives information resources. A complete archive directory database will provide excellent meta-knowledge elements and meta-network nodes for the construction of future archive full-text databases, which is a necessary condition for excellent archive full-text databases. On this basis, Qixia District Archives completed the data entry of 970,000 case file directories and 103 case file-level directories, and realized the digitization of the whole library 100% file directories. At the same time, establish a directory center, so that the files of all units can be put into storage regularly, and the directories can be stored in real time, so as to realize the dynamic management of the database and basically complete the construction of the file-level directory database.

2. Promote the construction of archives full-text database and multimedia database. Qixia District Archives Bureau has employed 6 people for a long time, equipped with 2 high-speed scanners, 3 servers, 43 computers and corresponding storage devices, and set up a file digitization processing line, which is responsible for the digitization of archives, photos, audio-visual and other multimedia materials in the whole region. In line with the purpose of starting from demand, we should first digitize the full-text archives resources with the highest utilization rate and related to people's livelihood. In 2009, the digitization of 970,000 pages of paper files of 26 cases, including the office of the district committee and the office of the district government, was completed, and retrieval and access networking were realized through the e-government platform of the whole region.

Four, relying on the platform, coordinated development, focusing on the construction of file management application system.

Qixia District Archives Bureau pays attention to the integration of archives information resources in the construction of archives management application system, and strives to create a road for the whole society to share archives resources. Macroscopically, Qixia District Archives Bureau (Museum) pays attention to the change of management concept and establishes the concepts of front-end control, knowledge management and integrated management. In practice, we are committed to establishing a three-dimensional archive resource management system based on computer network environment, which integrates management, resource digitization and service networking. At present, Qixia District Archives Bureau (Museum) mainly relies on the construction of e-government, establishes an organization and guarantee institution for the construction of archives informatization, strives for financial support for the construction of archives informatization, and incorporates the construction of archives resources into the development plan of e-government in the whole region to ensure the sharing of information resources. Finally, relying on the e-government platform, we can realize active communication and promote coordinated development.

1. Establish an integrated management system for documents and archives, and speed up the construction of an electronic document center. Qixia District Archives Bureau (Museum) opens online? Current document utilization center? Through regular collection of government documents that can be made public by various departments of the local government, a dynamic document database is established, and an attempt is made to provide classified retrieval and query services for existing documents on the Internet. Cooperate with software companies to develop? Qixia district file integration file comprehensive management system? Using automatic collection and data mining technology, through docking with the district electronic document exchange system, the automatic recording, automatic classification and automatic filing of documents sent and received by all network access units of the district electronic document network are realized, and an electronic document center based on Qixia district e-government platform is initially constructed.

2. Establish audio-visual archives Management Center in Qixia District and innovate audio-visual archives management mode. The collection, preservation and utilization of audio-visual archives, including photos, audio and video, has always been a soft spot in the management of archival resources. Especially with the development of social economy, audio-visual archives is used more and more frequently. How to better preserve the old photo archives, integrate the news media in Qixia District, including Qixia Briefing, and the increasingly huge audio-visual archives resources generated by various streets and departments, so as to make them play a greater social role, has become another focus of Qixia District Archives Bureau in the construction of archives informatization. With the active promotion of Qixia District Archives Bureau, Qixia District Party Committee and Government established Qixia District audio-visual archives Management Center, which provided organizational guarantee for the complete collection and archiving of audio-visual archives materials. The management center is led by the district committee and government, with the participation of the four major offices of the district, the propaganda department of the district committee, the working committees of district organs, the district cultural bureau and other departments as well as the working committees of all streets in the district, and the district archives bureau is specifically responsible. Since the establishment of the management center, * * * has collected, collated and digitized all kinds of photos visited and inspected by party and state leaders in this region, as well as more than 65,438+million photos reflecting the politics, economy, culture, education, health, industry, agriculture, social undertakings and other aspects of this region, and collected the video materials of the programs of district cable TV stations over the years, and established them on this basis? Digital photo file management system? With what? Audio and video file management system? Two subsystems.

3. Open the archives portal of Qixia District and expand new channels of archives information service. Qixia District Archives Bureau has opened its own portal-Qixia Archives Network. The website is built based on JS technology and adopts intelligent background management system, which is simple to operate, clear in rights and responsibilities and rich in content, and meets the browsing and query needs of government agencies and people. The website has 14 sections, including bureau (museum) introduction, government affairs disclosure, file inquiry, current document inquiry, policies and regulations, business guidance, work trends, online exhibition hall, Qixia District memorabilia, government information disclosure, etc. The website makes full use of the extensive, open, dynamic and nonlinear characteristics of network distribution, publishes the collection guide and retrieval catalogue on the internet, and regularly publishes the characteristic file information, which opens up a new channel for online services to all walks of life. At present, there are more than 4,000 open archives directories uploaded by the website, and the number of visits is increasing day by day, which initially shows the social benefits of the archives portal website.

Fifth, practice standards, formulate norms, and try to build standards and norms of archives informatization.

There are no rules, Fiona Fang. Qixia District Archives Bureau has attached great importance to standardization, standardization and institutionalization since the start of archives informatization construction. On the one hand, seriously study and understand the relevant standards of archives informatization that have been promulgated in China, and strive to practice these standards; On the other hand, according to the specific practical experience and the development trend of modern information technology, the existing standards are evaluated and revised, and a standard system adapted to Qixia District's own characteristics is gradually established. According to "Archives Law of People's Republic of China (PRC)" and "Archives and Management Standard of Electronic Documents" (GB/T 18894? 2002), Regulations on Archives Management in Jiangsu Province, Regulations on Archives in Nanjing and other relevant laws and regulations, combined with the actual situation in Qixia District, with the consent of the district party committee and government, Qixia District Archives Bureau (Museum) has formulated the Measures for the Administration of Electronic Archives Archiving in Qixia District. Strictly control the operation of electronic documents from the aspects of collection, arrangement, filing, management and utilization, and put forward specific requirements. Based on what? Way? Nearly 70 unit archives in the whole region put the existing documents into storage and submit the audio-visual archives to the district archives once every quarter, which further standardized the information construction of archives in the whole region.

Six, strengthen training, improve the ability, pay attention to the construction of archives informatization talent team.

Informatization talents are the driving force to promote the development of archives informatization and the most precious resource for archives informatization construction. It is an urgent task to attach importance to the cultivation of information talents and improve the information literacy and skills of archivists. Qixia District Archives Bureau has stepped up the training of archivists' computer skills and informatization level under the condition that the overall level of computer, network and information technology in the whole region is not high, so as to prepare for the sustainable development of informatization construction. First, actively participate in computer application skills training courses and archives information training courses held at all levels. After training, most people have passed the examination of civil servants' computer application skills and mastered the basic knowledge of file information. Most archivists can independently carry out the application and basic maintenance of the archive information management system with integrated documents. Second, actively organize some personnel engaged in computer applications to participate in computer network technology training, collaborative office system training and information security training organized by the government informatization leading group; Thirdly, the archivists should be trained in this field on a regular basis, including knowledge and skills in computer foundation, network foundation, word processing, data processing, e-mail use, electronic document management, operation and operation of file management system, etc. At work, Qixia District Archives Bureau also arranges staff to go to various departments for information guidance on a regular basis. When encountering information problems, they are always responsive, tireless and patient. Through hard work, the informatization skill level of archivists in the whole region has been greatly improved.

Seven, strict discipline, enforcement of laws and regulations, to ensure the construction of archives information security system.

With the application of information technology, especially the popularization of network technology, file information security has become the key to the success or failure of file information construction. The security of archival information involves the instability of archival information, the security of archival information content service, the security of archival information data system, intellectual property rights and the security of confidential files. Qixia District Archives Bureau (Museum) earnestly implements the regulations and requirements of the relevant departments of the state, province and city on strengthening information security, builds the software and hardware environment required by the information security system, and ensures the safety of archives information.

1. Establish the framework of archival information security guarantee system, and gradually improve the archival information security management system. Install CCTV monitoring system to realize 24-hour real-time monitoring of the bureau (library); Strengthen the supervision of the archives computer management system, and implement the system of assigning personnel and posts to each computer. Without consent, other personnel are not allowed to use it at will, and the computer room staff are not allowed to use CDs and disks unrelated to work on the computer to ensure the safety of the archives database; Strengthen the supervision and guidance on the filing of electronic documents to ensure the truthfulness, completeness and effectiveness of the filed electronic documents; The internal LAN of the archives is physically isolated from the external network, which runs on two servers respectively, and a hardware firewall is added to the external network. The external network mainly runs the archives portal website, while the internal network mainly runs the OA system and file management system software in the museum, and is connected with the government network. Strengthen identity authentication and key management, and use network behavior control system to ensure the security of file information network transmission.

2. Thoroughly implement the "Measures for the Safety Management of Archives Informatization Construction in Jiangsu Province" and strictly implement the safety system. Are you online? Qixia District Archives Management System? In the process of file software production and full-text digitization, we should strictly abide by the confidentiality provisions to prevent files from leaking. When it's finished? Qixia file management system? Set strict security measures such as identity authentication, access control and encrypted storage. At the same time, Qixia District Archives Bureau has also formulated a series of rules and regulations, such as "Qixia District Archives Bureau Confidentiality System" and "Qixia District Archives Bureau Microcomputer Room Management System", which require the overall staff to improve their confidentiality awareness, strictly implement the confidentiality system, effectively strengthen the confidentiality work under the information conditions, and improve their ability to prevent high-tech theft. In terms of information release on the external network, it is necessary to implement the responsibility to the people, strictly abide by the relevant security and confidentiality systems, and all non-open file information will not be released on the external network. The online document catalogue and full-text information must be strictly controlled and appraised to ensure the safety of all online information and prevent confidentiality and leakage.

Eight, the difficulties and problems faced by the archives information construction.

1. The sustained and rapid development of archives informatization construction urgently requires professional network and database maintenance personnel and professional computer operators. At present, the personnel structure of archives bureau is aging and there is a serious shortage of professionals. Professionals are urgently needed to strengthen the information construction and management of archives.

2. Archivists are not very clear about the overall idea and goal of archival informatization construction, have a weak awareness of the construction and enjoyment of resources, lack macro planning and management, and are limited to the general level of collecting materials and storing files in archives.

3. The construction of archives portal website is still in the primary stage of low level. In the modern network environment, the establishment of archives website is only a form in a certain sense, and the published content can't reflect the characteristics of archives work and can't meet the needs of all sectors of society to use archives website to consult and use archives information.

Under the care and guidance of the provincial and municipal archives bureaus, Qixia District Archives Bureau has made some achievements in its 2xxx years' archives informatization work, played a good service function and produced certain social effects, but at the same time, it has deeply realized the rapid development of information technology and the diversification, complexity and personalization of the demands of the majority of archives users for digital archives. At a new starting point, the archives informatization construction of Qixia District Archives Bureau will proceed from social responsibility, improve the external social environment needed for its own development by earnestly fulfilling its service responsibility, and obtain inexhaustible motive force for its own development from society. At the same time, in line with the working attitude of seeking truth and being pragmatic, we should increase investment in the construction of archives informatization, strengthen the construction of archives informatization resources, improve the standards and norms of archives informatization, strengthen the construction of archives informatization talents, ensure the safety of archives informatization data, and further promote the process of archives management informatization and modernization as a whole. We firmly believe that only by fully understanding the relationship between archival informatization construction and social development and striving to build a brand-new diversified archival information service system is the ultimate goal of archival informatization construction and can we really promote the better and faster development of Qixia archival work.

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