Business invitation etiquette

Business invitation etiquette, business banquet invitation etiquette is a crucial link in business banquet, and the success of invitation directly affects the preparation in the early stage and the normal conduct in the follow-up. What are the small details of business invitation etiquette? Let me take you to learn!

Business Invitation Etiquette 1 Business Banquet Invitation Etiquette is a crucial link in a business banquet, and the success of the invitation directly affects the preparation in the early stage and the normal conduct of the follow-up.

Principles of inviting business banquets

1, specialization

Step 2 be clear

Ways of inviting business banquets:

Business banquets include formal invitations and informal invitations. Formal invitations are mostly in written form. Pay attention to the form of invitations. Informal invitations are usually expressed orally.

Formal invitation can be divided into telephone invitation, face-to-face invitation, invitation, letter, fax, telegram, note and other specific forms. It is suitable for formal business communication.

There are different forms of informal invitation, such as face-to-face invitation, customer invitation and telephone invitation. More suitable for informal contact between business people. Formal invitations can be collectively called written invitations, and informal invitations can be called oral invitations. In more formal business communication, formal invitation should be the main way of invitation.

Invitation invitation

Among all kinds of formal invitations, the invitation card has the highest level and is also the most commonly used invitation method. For example, banquets, dances, commemorative meetings, celebrations, press conferences, opening ceremonies of units, etc. Inviting guests with invitations can not only distinguish them from other invitations, but also be more solemn and show the sincerity of invitations.

Fax invitation

Fax invitation is an invitation sent to the invitee by sending a fax from a fax machine.

In the specific format and writing, it is similar to the letter invitation. The advantage of fax invitation is that it uses modern communication equipment, which will be transmitted faster and not easily lost.

Telegraph invitation

A telegram invitation is an invitation sent to the invitee in the form of a special telegram.

The telegram invitation and the letter invitation express the specific contents of the invitation with enthusiasm, friendliness, sincerity and appropriateness. In addition, due to the cable itself, the cable invitation requires more concise expression.

The telegram invitation is quick and accurate. So it is often used to invite guests from different places. In the specific content, it is similar to the letter invitation.

Pay attention to invitation

A note invitation is to write an invitation on a note paper, and then leave it or ask someone to bring it to the invitee. In the form of written invitation, it is the most casual. But because of this, it often makes the invitees feel kind and natural.

The content of the note invitation is to write something until it is clear. The paper it chooses should be clean and tidy.

Notes used to invite others, whether left for each other or brought to each other, should be packed in envelopes.

A demonstration of inviting others with a note

Sir:

It is hereby agreed with the director of XX Company to have a working lunch in Quanjude at noon 12 next Tuesday (April 5). Please come here.

Save it for March 27th.

Etiquette of business banquet invitees:

1, take the invitation seriously.

Any written invitation will only be issued after the inviter has carefully considered it and thinks it is really necessary. Therefore, the invitee must handle the invitation promptly and correctly.

Whether you can accept the other party's invitation or not, you must treat the inviter politely according to the etiquette norms and give a clear and polite answer: either be invited or decline. Ignoring it, favoring one thing over another, and rashly engaging in it are not in line with the proper etiquette in business occasions.

Step 2 respond positively

After receiving a formal invitation in the form of written notice, business people must believe that the inviter sincerely hopes that he can accept the invitation. The other party's invitation, especially the formal invitation in written form, is basically a sign of respect and friendship for the invited person. So after receiving the invitation, make a positive and polite response.

Step 3 Respond to the invitation accurately

The first step of positive response is to reply as soon as possible whether the inviter can accept his invitation.

In order to make the inviter know his invitation like the palm of his hand and avoid making mistakes, any invitee should inform the other party of his decision as soon as possible out of courtesy after receiving the written invitation, regardless of whether the inviter has any regulations for the respondent.

4. The response etiquette of the invitee

The reply to a written invitation is usually in the form of a letter. It is called reply in business etiquette. The reply basically needs to be written in person to show attention. If you print the reply, you should at least sign it yourself.

Whether it is an admission letter or a rejection letter, you must reply within three days after receiving the written invitation, and the sooner you reply, the better.

In the writing of reply, we should give a clear answer to the respectful and friendly invitation of the inviter. If you refuse, explain the reasons.

The format of the reply can refer to the written invitation issued by the inviter. In person, tone, wording, address, etc. It's not the same as the invitation.

When writing the letter of acceptance, it is necessary to repeat the relevant time and place in order to "check" with the inviter. You don't have to do this when writing a rejection letter.

It is best not to stand up and inform the inviter that he has decided to accept the invitation after replying. This temporary cancellation will bring a lot of trouble to the inviter.

The reasons for refusing the invitation should be sufficient. Illness, business trip, advance appointment, etc. Can be used.

When you refuse the invitation, don't forget to thank the inviter or wish him a complete success in organizing the activity.

Example: An example of an invitation to accept a reply.

Mr. Liu Xiao, Chairman of Huaxia Group, is very honored to accept the invitation of Mr. Temperature Rise, President of Shengze Group, and will attend the opening ceremony of Shengze Group on time on April 20th morning 10. I wish you success in your business transaction.

Example: Example of reply to invitation rejection.

Dear Mr. Morisawa,

I'm sorry to tell you that I can't accept your invitation to attend the Spring Festival tea party held by your company in new york Hotel, because I will fly to London for business talks tomorrow night. Please forgive me.

The invitee shall, in principle, accept the post requirements specified in the written invitation and "act according to the rules".

How to get the invitee to reply to the invitation as soon as possible?

In order to let the invitee reply to the invitation as soon as possible, the inviter should give the inviter a hint when sending out the written invitation, so that the other party can reply whether he can be present.

Usually, similar regulations often appear in the writing of written invitations. For example, ask the invitee to "let me know if you are coming", "please reply if you can attend", "I look forward to your reply" and so on.

In order to ensure that the invited party accurately feeds back relevant information to the invited party, the specific contact information of the invited party should be provided to the invited party in detail at the lower left of the written invitation text. They usually include: contact telephone number, fax number, telex number, e-mail number (website), postal code, telegram registration, pager number, contact place and correspondence address, etc. These contents do not need to be listed one by one, and you can choose from them according to the specific situation. However, the telephone number for contact or consultation is essential in principle.

According to international practice, some formal invitations used in business dealings, especially invitations, are usually expressed by special phrases and abbreviations in English or French when writing the text.

For example, "reminder" means "memo". Used in written invitation to remind the invitee to pay attention.

"R.S.V.P" means "I look forward to your reply whether you are present or not". "Only regret" means "please reply if you can't attend".

When writing, these loanwords and abbreviations should generally be written at the lower left of the text. Some thoughtful business people often attach a special "reply card" when sending a written invitation to get to know the invitee.

There is nothing on it except "accept the invitation" and "can't accept it". In this way, when the invitee replies, he only needs to "lift a finger", "select more than one" in the above two items, check one of them, or erase one of them, and then send it back to the inviter.

Business invitation etiquette 2 handshake business etiquette

Shaking hands must be based on the natural wishes of both parties and cannot be forced. In principle, ladies, elders and important people should first extend their hands to show their friendship. On the other hand, they can only reach out and shake hands for about a second. Don't hold each other's hands all the time. Shake hands moderately. Too heavy makes people uncomfortable, too light makes people out of control, and you can understand it quickly by paying attention to how others hold it. Of course, you can't hold each other's one hand with both hands, and others will look strange. If a man wears gloves, he must first take off the gloves to shake hands with and then put them on after shaking hands. Women are not subject to this restriction. It doesn't matter to shake hands with others, whether men or women, just wear gloves.

When you forget each other's names, sometimes when you introduce friends to others, you will suddenly forget each other's names. At this time, you can't turn back or hide. The best way is to tease yourself: alas! I am always confused recently, but if you don't mind, can you get to know yourself?

When introducing yourself, if there is no bridge for the right person to introduce yourself to others, you might as well introduce yourself to others before driving, but remember, don't interrupt others' conversation, and introduce your name and relationship with your master to others happily.

First impressions are often the most important. With introduction as a bridge, we can establish a friendship chain with others, thus enriching our lives and expanding our horizons. However, whether you can leave a deep and beautiful impression on others at the beginning of the introduction, thinking that you will meet again in the future, therefore, the introduction occasion cannot be ignored.