Pdca template picture-how to use PDCA rule to make work progress?

Is self-discipline important or energy important? It doesn't matter, what matters is efficiency.

In real life, many people have some misunderstandings about time management, thinking that they can improve their work efficiency through various "time management software", but in fact, simply improving the speed of efficiency will only make them busier.

Of course, you must have lamented why there is not enough time. A few days ago, I saw a particularly interesting question: "Work takes up too much of your time, so you have no energy to study and no chance to exercise and improve yourself. What should I do? "

Anyone who has worked for several years is faced with the above problems to some extent, and is still busy all day, so you may really need time management.

There are various definitions of time management on the Internet. In Zhiyuan's view, the purpose of time management is to help yourself live a happier life and improve the quality of life.

In this way, you can distinguish what is the most important thing in your life and spend your time where you can grow and use it.

Secondly, "time management" allows us to sort out our "business" more effectively, and many processes that our CPU brain has to deal with every day, thus leaving cache space for the brain and being less busy.

What is time management?

The definition on Wikipedia is that time management is to use skills, techniques and tools to help us complete our core work and achieve our goals.

Time is a fast-flowing asset: God is fair and gives everyone an asset of 24 hours a day, but why do many people complain that time is not enough? Are they really so busy? This is a question that we should reflect on.

In fact, the time we have can be completely controlled by ourselves. Since time is an asset, you should take risks when wasting time. The only way to avoid risks is to "learn to manage our time effectively".

(source: the worm's idea)

Understand the time division of the whole day: if you want to learn "time management", you must first understand the time division. Combining Zhiyuan and your actual combat, I usually divide the day into three aspects:

1. Working hours 2. Time occupied by the outside world 3. Time occupied by oneself

Time occupied by work:

We go to the company every day, face our superiors, have meetings, summarize, report, daily tasks, core events to be completed every day, customer visits, return visits and other daily work, which are all time at work.

Time occupied by the outside world:

Get up early, wash your face and brush your teeth, go to work, eat, brush short videos, flow information, go home to accompany your family, children and wife, and go to bed at night. Zhiyuan is usually called the time occupied by the outside world, which is inevitable and happens every day.

Time occupied by yourself:

Zhiyuan also calls this part of time disposable, such as after work, weekends on Saturday and Sunday, and single holidays. This part of the time can be out of the control of the leaders and even the company on a large scale. You can use this time to study, study and exercise.

The importance of time management: I didn't believe this sentence before, but now I feel that "how to live a good life is how to live a good life".

The essence of time is a compound interest thinking. From the beginning of writing, I let my brain input, output, think and recover every day, so as to grow better and break the cognitive bottleneck in different periods. I think this is the importance of time management.

Secondly, Zhiyuan believes that "time management" has different effects on everyone at different stages.

For example, for primary and secondary school students, time management is to cultivate children's "correct consciousness in the enlightenment stage", just like the seedling stage of towering trees.

University time, "time management", more investment lies in "learning" and developing good work and rest habits.

For example, students at this stage may not want to attend classes, play games, fall in love, participate in club activities, and communicate with others. Any problem may make college students take a detour.

After entering the society, adults need "time management" to control their time and energy better.

Straighten out the distribution of work, life, study and growth, and career planning, and then quantify it, so that you have a stronger sense of purpose at each stage and stimulate the motivation of struggle.

02. Time management STP 1- list work

The essence of time management is "self-control", which is controlled from two aspects: "energy" and "time"

The former controls the brain, while the latter controls "time". Only by separating these two aspects first can we plan and make better use of our daily life.

The story around me: When I was in charge of the marketing brand department in a company, I recruited a new media operator, Mr. H. His working hours were not long, but he was very upset every day.

I found that his efficiency was not very high. Once in my spare time, I chatted with him privately about my work, and he gave me a spit:

I arrived at the company on Monday and have been busy since I got up early and punched in after breakfast.

Why do you feel so many things? A user plans to visit the company in the afternoon. He plans to send a message to the user on 12 in the morning, telling him the itinerary. As a result, it was nearly two hours in the afternoon before he was free to send it.

At 4 o'clock in the afternoon, I found that today's tweet material has not been found from the media article, and the content creation has been written in half, and the graphic designer has not yet made it.

At 5 o'clock, I found that the outline of the new media community "user activity plan" that you asked me to have a holiday the day after tomorrow has not been written. I feel that I have to work overtime every day, and my work is very tiring.

The same time and energy input, KPI and results are not as good as another colleague. What should I do? I feel so tired.

After listening to his question, I believe many friends who have just entered the workplace feel the same way. The core of this kind of problem lies in "time management". If time management is not good, many characteristics will appear.

For example, I can't reasonably grasp my own work progress, I'm not good at allocating time for long-term projects and emergency affairs, I have unreasonable busy or idle time, and I'm in a hurry when I push forward a project independently.

How to make simple pdca cycle diagram with word document

I don't think it should be done in words, unless it is a master. Because there is a lot of information and too many functions. It is too much trouble to use these softwares. If you ask me, I will use Yi Tu EdrawMax, which is made in China and similar to visio. I use it to draw any picture in my work.

There are many professional templates built in, as well as a large number of online templates. Just change it when necessary.

You can use the data to generate any chart, or you can directly change the data to automatically generate the chart.

Because Yi Tu itself supports windows and mac, there is no problem with compatibility, and it can also be exported and imported into office.

How to use PDCA rule to make work progress? For everyone who is eager to make himself better, it is very distressing to find that he has made no or little progress.

Today, let's talk about ways to make continuous progress in work and study.

Personal progress

Let's talk about how a person can make progress. In fact, the so-called progress is the correction of one's unreasonable behavior pattern, or simply the change of one's bad habits, and the motivation to get rid of bad habits mainly comes from two aspects: internal correction and external correction.

I really want to get rid of it.

Inner desire for change: inner self-drive. If we are extremely eager to do a good job, then we will find various methods and skills to make continuous progress in this respect, but there are also laws to follow.

If you don't keep practicing in the right way, you won't get much (very hard) in the end. I observed an interesting example:

I used to go to college, because college life was extremely boring, and we just bought a computer, so we met to play dota together, because we both just went to college, and the level was similar.

But a few days later, I found that one of my classmates played better than all of us. At first, he treated the two of us alone, then one person treated the three, and finally gradually evolved into a dormitory where we could be abused alone. Then I feel incredible, because everyone plays games for about the same time. Why is he walking around?

So I began to pay attention to the way he played games. After watching it for a day, I have to feel that the difference between people is bigger than that between people and pigs: he has mastered all the shortcut keys and the behavior of the protagonist, and has a clear plan for what equipment to take out and where to get it in a few minutes. Then he will save the video after playing a game, see what he did wrong, correct his mistakes, and spend an hour or two watching online videos every day.

As for us, we don't even know what the characters and skills in the game are.

When you encounter problems, you have to find ways to do things better. It shouldn't be simple repetition, repetition and repetition. What's the point of thinking if it's just repetition?

Einstein once said: "Doing the same thing but expecting different results is called insanity." If you keep doing the same thing, you will naturally not make progress.

The edification and cultivation of environment

Often, a good company/school will have many excellent people, and excellent people all have one common feature: good habits. If you deal with these people and immerse yourself in this environment for a long time, you will also learn excellent habits. However, if you want to change from not good enough to good only by the power of the environment, it is very difficult, because it is a chicken or egg problem:

A. Only if you are good enough can you enter an excellent environment and become better.

B. Not good enough, unable to enter the excellent environment, it is difficult to become better.

When we encounter problems in work and study, our first reaction may be thinking, the environment is too bad, I want to change the environment, I want to change the environment! But when we think calmly, if we can't do something well somewhere and change the environment, what are the chances that we can do it better? In fact, many times it is your own problem.

Only by driving yourself and getting rid of your bad habits is the most correct and reasonable way to make progress.

Some people say, "Excellence is a habit." Only by maintaining good habits can we continue to be excellent. Next, this paper will introduce a method that can help you improve your work continuously: PDCA principle.

PDCA principle

The original concept of PDCA principle comes from Valtera. Founder of modern quality management. Later, it was excavated again by Dr. Deming, an American quality management expert, in 1950, which was widely used for publicity and product quality improvement. Managing yourself with this management method can make you get twice the result with half the effort.

As shown in the above figure, there are only four PDCA principles, namely, planning, execution, inspection and handling (planning, doing, inspection and action).

Its basic principle is that everything needs to be planned and then implemented, and it needs to be considered and improved after implementation. In fact, the classmate I mentioned above who played dota also unconsciously used PDCA principle when playing games, so I will sort it out according to his game playing process:

1, Plan: Before making a plan, what we need to know is, what is our ultimate goal? My classmate's goal is simple: to win and constantly improve the competitive level.

2.Do: Secondly, how do we disassemble and implement our goals? Generally speaking, he has 6 minutes to equip xx, 10 minutes to equip xxx, and 20 minutes to equip xxx (split scheme). When the plan is split, the goal is executable.

3. Check: How to check the completion of our goals? Check your video according to your goal, see if you have achieved your goal, and then record it objectively.

4. Action: How to correct the problems in our implementation? Think about the objective reasons for not achieving the goal. How to modify your own process, in order to achieve the goal faster? For example, when you are fighting, you can't achieve your original goal because of improper operation, and then you deliberately practice your fighting process. After relative training, you will achieve your goal better.

In fact, in the process of implementation, different stages also need different methods to cooperate. One method can accomplish everything, such as Smart principle, 5W 1H principle and so on. And the methods vary from person to person. Some people don't like to set their goals in life too clearly, so that they can achieve their goals. Method is just a means.

Writing articles based on PDCA principle.

The following is a template I used when writing an article on the official WeChat account. You can understand how I completed this PDCA cycle through this case:

PDCA cycle:

The plan, which is the five questions I wrote, is

1. What is the topic of the article? Who are you writing to? What's the use to them?

2. What other articles are similar to mine? How can I be different from others (better than others? Special perspective than others? )

3. How does the title of the article begin? Who is the audience of my article? How can I attract the audience of my article? )

4. How to organize the content? What is the structure like? What about typesetting? )

5. What is the way of dissemination and promotion? How to let more people see my article and achieve the effect of publicity? )

Doing, executing and recording the execution log is to record the time I wrote and the content of my work from beginning to end. The purpose is to accurately record the time when I finished my work, so that when I reply later, I can see where the main time-consuming point of my work is, and improve and improve it for that point.

Check and judge whether your article organization plan has been completed, and record it, and record the effect after your article is issued.

Action, according to the above results and process records, modify your writing style to improve your writing speed, and at the same time explore the corresponding judgment: what kind of article is everyone's favorite?