How does HR organize annual meeting?

During the annual meeting, as HR, you will be dazzled and at a loss in the face of various online annual meeting planning schemes, right? Brought you the case of the annual meeting planning of Fool Edition, which is the essence summary of network information and absolutely dry goods!

Elements of a successful annual meeting

It is best to set up a special temporary team to take charge. This can not only clarify the division of labor, but also improve efficiency.

1 First determine the theme of the annual meeting, and then make a series of plans around the theme.

Then: determine the time, place, people, activities, processes, etc. and write them in detail in the planning book.

Finally, after being audited by the leaders, they are put into practice for later planning and command.

Annual meetings usually set up different types of annual meetings of enterprises according to industry characteristics, personnel composition, corporate culture, seasonal characteristics and cost budget, such as customer appreciation, employee summary, company summary, company friendship, year-end awards, company dinners, etc.

In the planning process, we must be clear about several elements of the planning process sequence.

1 annual meeting purpose

All annual meetings, whether thanking customers, rewarding employees or summing up the company, are nothing more than looking at the company and employees:

Company leaders: good speeches, good activities and good annual meeting results.

Employee: Eat, drink and be merry.

2 annual meeting theme

The theme of the annual meeting of all companies is basically the same, and the annual meeting of any company in any way can be summarized into eight words: reviewing the past and looking forward to the future. The preparatory group for the annual meeting can carry out internal creativity or collect prizes from all staff to enhance the atmosphere in the early stage of the annual meeting.

It is best for the theme to appear in the form of slogans, such as: "Love my HR circle recruitment network, unite and forge ahead, * * * create the future", "Go to war, draw a blueprint, make a new leap", "Integration, F enjoyment, * * * win" and so on. And combine the company's situation to be creative.

Process of annual meeting once every three years.

The time of the annual meeting, suggestions on location selection and the timing of the annual meeting process.

Try to choose weekends or rest the next day. The annual meeting process should include the preparation schedule, leaders' speeches on the day of the annual meeting, speeches by various departments, awards and other schedules, and the program banquet schedule, so as to reserve time to prevent delays and affect the progress of subsequent links.

In terms of venue selection, according to the form of the annual meeting, more than two venues are planned, and the fees vary. Usually, the venues are hotels, companies and outsourcing venues.

Here we must consider:

(1) Choose the hotel as the venue. Hotels usually have a small outsourcing site. You can eat it directly afterwards. Everything can be arranged by the hotel, but the number of people carrying it is very small.

(2) Select the venue company. If the company is suitable, it will be more economical to hold activities in the company, but the workload of arranging the venue and cleaning is relatively large. You need to make special arrangements while eating, or move to a hotel.

(3) Large companies can rent large conference venues or game venues for outsourcing venues, but they also need to move their positions when eating. Some big places can arrange banquets together, and combine activities with dinner well.

Form of annual meeting every four years.

The format of the annual meeting is usually as follows:

(1) conference+program performance

Basically, one day, in the morning, this group will hold a serious general meeting, leaders will speak, team elites will be displayed, military orders or new year's work tasks will be received, the new structure will be adjusted, and new appointment notices will be issued. For the recognition of employees and excellent teams, most of them choose to be interspersed in the afternoon program performance.

(2) Dinner+program performance

The performance of the program is reported separately by each department for review and rehearsal. As for the choice of venue, it is relatively simple. All big hotels have stage building services. You only need to organize and arrange the venue, prizes and other details to complete the planning.

Most of the choices are singing, sketches, dancing, cross talk and other programs, plus the leadership's spoof performance. The pressure of this kind of activity is the host, which needs to run through the audience and has strong flexible control ability; At the same time, DJ also needs a high degree of concentration to cooperate with the program.

Programs are selected by employees. At the end of the annual meeting, award-winning programs are announced and commemorative awards or bonuses are awarded. You can also hire a professional performance team to push the whole atmosphere to a climax and then end the activity and start eating.

(3) Tourism

As long as funds permit, the annual meeting of this kind of tourism outsourcing to travel companies is also relatively simple and full of fun. In this season, you can choose distant tourist destinations: Sunshine Hainan Tour, Harbin Ice and Snow Tour, Colorful Yunnan Tour, Xinjiang Adventure Tour, Urumqi Ice and Snow Tour, etc., which are all popular and enviable, and these are also relatively large tourism projects of tourism companies, and various activities are also relatively rich and affordable.

Nearer options: skiing, ice falls, farmhouse music, leisure in the villa, bonfire parties, large-scale picnics and barbecues. If the company has sufficient funds, it can even choose to travel abroad. South Korea, Thailand and other countries are good choices for tourism, and the price depends on the number of people, about 3000-6000.

Pay attention to organizing everyone to apply for passports when holding a foreign tour. All additional items of tourism can be negotiated with the tourism company, and such activities are also full of topical choices.

According to the size of the company, small companies mainly have dinners. The bigger the company, the richer the annual meeting and the more activities, which fully embodies the characteristics of more people and more creativity. Of course, at the enviable annual meeting every year, there are also some financial, real estate and internet crocodile industries that will issue large year-end bonuses and go home for the New Year with Grandpa Mao's bag. Or a trip to Hainan, a trip abroad, and a big party with a theme reception are enough to make others envy.

In this part, it is enough to describe the annual meeting process in writing as an example. The format of this year's annual meeting is suggested as "all-staff meeting+program performance". In the morning, the company's documentary will be shown at the general meeting, and the chairman will release the company's annual performance summary, assign tasks to various departments in the new year, and the elite team will show it. In the afternoon, all departments submit programs and performances, interspersed with awards from outstanding employees and excellent teams. Have a buffet dinner at the venue at noon.

Five-year conference

The selection of meeting team members is very important, at the very least, people with a sense of responsibility and coordination ability.

The work of the meeting group mainly includes these:

1, negotiation place, hotel;

2. Purchasing materials;

3. DJ and host;

4. issue a notice;

5. Leadership reception;

6. Organize activities;

7. Arrange the meeting place;

8. Control the activity time;

9. Material production;

10, emergency.

Everything should be done in detail, and all the work should be arranged and prepared in advance to pave the way for the smooth progress of the whole annual meeting. The list of meeting personnel is submitted and authorized by the leaders, and only the meeting personnel selected by each department can obey the arrangement.

6-year annual budget

The budget table includes several kinds of expenses, such as venue banquet fee, commendation bonus, program bonus, lottery bonus, annual meeting props production fee, accommodation fee for foreign employees or invited guests, etc. Each type of expenditure will be clearly divided into various expenditure subcategories, quantities, unit prices, subtotals, etc. The clearer the budget table is, the easier it is to get approval. At the same time, according to the leader's instructions on budget saving, you can also quickly find out the items that can be saved when modifying the budget.

The annual prizes should be as practical as possible, or a healthy experience, such as fitness cards and pedicure cards. In order to make every employee win at least one prize, everyone will be given a 2 yuan lottery ticket, which is also a very interesting experience. At the end of the annual meeting, there are always lucky colleagues boasting about the amount of money they won.

7 options

1, food court: There are many skilled chefs among the staff. Let everyone fully show the most delicate side of their lives. Everyone can make their own food on the spot, enjoy it together and learn from each other. Even the entertainment is saved.

2, blind date: The most depressing thing in the world is unrequited love, and the most depressing thing is mutual unrequited love. What should I do if my face is thin? Help them break through this enough paper-design a confession bridge for them, the beauty of adults, is it meaningful? This activity will have unexpected effects when combined with the food court. It's time for single people to show themselves.

3. Garden party: A large-scale annual meeting is an alternative, which makes everyone deeply immersed in the joy of the game and the tension of treasure hunting, and it is very lively.

4. suspense annual meeting: have you ever escaped from the secret room? Have you ever played the game of deciphering and solving crimes? Design a powerful script to let everyone show their wisdom in novelty and excitement.

5. Creative Party: Everyone in the company is a creative little prince? Then let's have a creative program competition to see who is the real creative star.

There are many similar annual meeting plans. If conditions permit, such as real monopoly, city CS confrontation, mini-games, masquerade, etc. , all need a group of lively and powerful partners. You can also make alternatives according to your actual situation to complete the interesting annual meeting.

At this point, all the planning links are over. Please sit down according to your own needs, choose activities that suit you, and complete your own planning.

Finally, I want to ask you a few more questions:

(1) The primary goal of any activity is to prevent fire and theft and ensure safety!

(2) Avoid conflicts at all times!

(3) drink less!