How to write the management system of small enterprises?

The first mentioned contents include: organization chart, post responsibilities, personnel management, office management, office supplies management, financial management, business trip management, document management, fixed assets management, automobile management, etc. Take a closer look at the model. This is the system document that my company is using. You can refer to it and modify it. I hope it works for you. I have uploaded this system to the internet, and you can download the electronic file format:/view/0e3317c65fffbfc77da269b1da.html.

catalogue

Chapter I Organization Chart of the Company

Chapter II Management System of Personnel Department of the Company

The first section attendance system

Section 2 Business trip

Section 3 General Provisions on Expense Reimbursement

Section 4 General Provisions on Loans

Section 5 Payment Process

Section 6 Provisions on Reimbursement Time

Section 7 Holiday Provisions

Section 8 Provisions on the Use of Company Vehicles

Section 9 Human Resource Planning

Section 10 Training

Section 1 1 Performance and Evaluation

Section 12 salary

Section 13 Personnel Flow

Chapter III Management

The first section etiquette discipline

Section 2 Work Plan and Report

Section 3 Office Equipment Management

The fourth quarter file receiving and dispatching management

Section 5 Chapter Management

Section 6 Document Archives Management System

Section 7 Document Management

Section 8 Office Supplies Management

Section 9 Management of Fixed Assets

Section 10 Property

Section 11 Other Business Support

Change record

This chapter puts forward the date of approval.

Genggai

Internal capacity

This chapter puts forward the date of approval.

Chapter I Organization Chart of the Company

Chapter II: Company Management System

outline

Company personnel management system is an important document of company management, which is implemented by the general manager, personnel administration department and department heads in a straight line.

The modification of this system must be approved by the general manager; Major changes must be reported to the general manager/chairman for approval.

1, the management system is the direct embodiment of the company's talent concept;

2. Management is based on legality and equality, performance-oriented, survival of the fittest and clear rewards and punishments; To meet the company's development needs as the core goal.

The first section attendance system

I. Working hours

The working hours of the company are: 09: 00 am-12: 00 am from Monday to Saturday.

Lunch break 12: 00- 13: 30 (including lunch time)

Afternoon: 13: 30- 18: 00, closed on Sunday.

National statutory holidays: New Year's Day, Spring Festival, Labor Day and National Day; Due to the business needs of the company, it will be made on time, and the holidays will be adjusted according to the actual situation of the company. Any changes will be announced in advance.

Second, attendance registration

1. Every employee of the company must punch in or sign in on time, and punching in and out once is valid.

2. Anyone who misses a card or card must apply for a replacement within the same day and report it to the personnel administration department after being approved by the department head.

3, foreign sales staff to implement telephone registration. Every morning at 9:30- 10, report to the company by the customer's landline phone.

3. Employees in the sales department of the company need to fill in the Business Travel Application Form, and after being approved by the manager and general manager, they must submit a copy of the application form to the personnel administration department for future reference. The personnel administration department records the business trips of personnel in the Employee Attendance Registration Form, and the vacations during business trips are recorded in the Employee Attendance Data Sheet.

Third, the attendance regulations

1. Full attendance: Attendance within the specified working hours, no lateness or absenteeism in the current month, paid according to the normal salary, and the company will arrange rewards at the end of the year;

2. Arrive late and leave early: those who fail to punch in/sign in on time for work (except for business trip or going out) are regarded as late;

A. being late for 15 minutes, 5 yuan will be fined; B. fines for being late 15 minutes to 1 hour; C be late for work no more than 5 times a month, and the sixth time will be counted as one day of absenteeism, and three days' salary will be deducted for one day of absenteeism; D. If you are late 1 hour, you will be deducted from the miner's salary 1 day if you are absent for half a day; E. Those who are late for work in the afternoon (13:30) will be counted as one day of absenteeism, and three days' wages will be deducted for one day of absenteeism. -"This is the standard of the previous 28th floor"

Note: The above fines for lateness will be kept by the administrative department in cash, and all fines will be used by the company for group dinners and other activities. The penalty for absenteeism is deducted from the salary.

3. Absenteeism: Absenteeism wages will be deducted according to the actual absenteeism time, but the minimum absenteeism is 1 day, and a warning will be given. If you are absent from work for 3 consecutive days or the cumulative number of absenteeism reaches 5 times throughout the year, the employment relationship will be terminated.

The following situations are regarded as absenteeism:

(1) AWOL or AWOL;

(2) Those who are late 1 hour will be counted as absenteeism for half a day; Three days' salary will be deducted for one day of absenteeism;

Third, work overtime.

The company does not set overtime pay, and employees should finish their work efficiently during working hours; If there are special circumstances to work overtime, the company does not calculate overtime. If the company requires overtime on holidays, other hours can be adjusted; And if the company has special arrangements not to go to work (organize activities, etc.). ), normal work (paid). -"This is the rule that Oser is using"

Section 2. Travel expenses (travel expenses standard to be determined)

1. If it is dispatched on business, it shall be reimbursed for transportation, accommodation and communication expenses according to the standards stipulated by the company. All expenses shall be reimbursed with legal and valid vouchers; If the original vouchers and documents of expenses cannot be obtained, a written explanation shall be submitted and submitted to the company for approval before reimbursement can be made. The company may also submit expenses in proportion or not according to the situation. ?

Second, the number of business trips should be approved by the appointed manager in advance. If the business trip is completed ahead of schedule, you should return immediately, and don't make an excuse to stay. If you really can't return before the approved business trip days, you should submit a written explanation and submit it to the company for approval before submitting the reimbursement. The company can also submit it in proportion according to the situation, or it can not submit it.

3. Before going on a business trip, the company can borrow travel expenses in advance according to the actual situation. ?

Fourth, the company's travel expenses standard

1. Where accommodation is needed for business trip: round-trip transportation fee (excluding urban area)+subsidy (80 yuan/day);

If there are more than one person accompanying you, 80 yuan/Tianjin stickers will not be given, but the average expenses will be reimbursed (for example, 2 people, 40 yuan/day).

2. Round trip on the day of business trip: reimbursement.

3. Entertainment expenses: Entertainment expenses can only be reimbursed after the approval of the general manager.

4. Other expenses (on the premise of meeting the demand, try to save costs and pay attention to the enjoyment of resources): they can only be reimbursed after being approved by the general manager-"this is the standard of the previous 28th floor".

Section 3 General Provisions on Expense Reimbursement

1. The reimburser must obtain the corresponding legal bill with the signature of the agent on the back of the invoice.

2. When filling in the expense reimbursement form, you should pay attention to each expense with a one-to-one bill (the hotel phone number should be attached to the accommodation receipt or invoice), and carefully write the items according to the document requirements, indicating the number of attachments; Briefly describe the contents or reasons of the expenses in the summary column; The amount in words and figures must be exactly the same (no alteration is allowed).

Section 4 General Provisions on Borrowing

1. Business trip or other loans: business travelers fill out loan slips and apply for loans according to the approved amount with the approved business trip application form, and go through reimbursement and repayment procedures after returning from business trip; Other temporary loans: such as operating expenses and working capital. , the borrower shall timely reimbursement, except for the working capital of other loans in principle are not allowed to borrow across the month.

Section 5 Payment Process

(1) 1. The borrower or the reimbursement person shall fill in the loan slip or expense reimbursement form as required;

2. The examination and approval shall follow the examination and approval procedures: the supervisor/manager of the competent department shall review and sign → the general manager shall review and approve → the financial review → the cashier;

3. Signed or reimbursed by the borrower.

Section VI Specific Provisions on Reimbursement Time

In order to coordinate the internal and external business arrangements of the company and facilitate the reimbursement of employee expenses, the financial department will arrange the reimbursement time as follows:

1. Financial reimbursement: Tuesdays and Fridays are the financial reimbursement days of the company's finance department.

2. Loans and other businesses are not subject to the above time limit and can be handled at any time.

Section 7 Holiday Provisions

(1) Statutory public holidays

The company takes paid holidays according to legal public holidays. Due to the business needs of the company, holidays will be adjusted according to the actual situation of the company, and any changes will be announced in advance.

(2) False separation

The holidays of the company include personal leave, sick leave, marriage leave, funeral leave and maternity leave.

1, leave process:

(1) Employees of the Company who go out for personal or business purposes shall submit them to the Personnel Department for filing according to the instructions of the immediate supervisor.

(3) Termination of leave

After the leave is approved, if you can't take time off or take less time off for other reasons, you should apply to your immediate superior for termination of leave immediately after returning to work; The applicant directly reports the cancellation of leave to the attendance personnel of the personnel department.

Section 8 Provisions on the Use of Company Vehicles

(1) Company vehicles are only used by company employees. Before using them, you need to submit an application form for car use, which will be approved by the direct supervisor and then submitted to the administrative department for filing and registration. The application form for car use shall specify the reason, time, place, applicant and other information.

(two) car users need to maintain the facilities and sanitation in the car;

(3) The user shall bear legal responsibility for any personal violation and other traffic accidents in the course of use; -"This is the regulation currently used by the company"

Section 9 Human Resource Planning

(1) Recruitment and Employment

1. When all departments of the company need to recruit new employees, they should submit an application form for personnel supplement to the personnel department, and the personnel administration department will send out the recruitment information, which will be reported to the general manager of the company for approval after the preliminary examination, and then the recruitment procedure will be started.

2. For new employees to be recruited by each department, the internal personnel transfer should be tried first, and the external recruitment procedure of the company can only be started when there is no suitable candidate or cannot be transferred.

3. When new employees report for duty, they should check the following materials: two one-inch bareheaded photos, a copy of ID card 1 copy, a copy of highest education 1 copy, a copy of guarantor's ID card 1 copy, and a guarantor's household registration book 1 copy (urban area). If there is no guarantor, you need to pay a deposit of XXX yuan (which can only be refunded when you leave your job); The personnel administration department establishes personnel information, which is kept and managed by the personnel administration department.

4. The personnel files of employees shall be established, kept and managed by the personnel administration department, and must be accurate, timely and confidential; Personnel files of staff include: information registration form of candidates (i.e. resumes) and personal data. -"This is the rule that the company is using"

Section 10 Training

1. The personnel department is responsible for comprehensively coordinating the training plans of all departments and formulating the training plans of the company.

2. The Personnel Administration Department is responsible for collecting and compiling training materials and teaching materials.

3. The personnel administration department shall cooperate with other departments of the company to conduct business training for relevant personnel.

4. Company training is divided into: induction training for new employees, training for departmental professionals (salesmen and salespeople), etc.

Section 11 Performance Appraisal

1, company performance appraisal, mainly for business personnel, specifically referring to the company's marketing personnel system table, the company's employees will be assessed with their working years in the company as the annual appraisal, and the year-end award will be given as a reward. -"This is the company's current regulation"

Twelfth salary

1. The finance department will check the salary according to the attendance data provided by the personnel department.

2. The payroll summarized by the Finance Department shall be submitted to the General Manager for approval.

4. Attendance salary increase and decrease, rewards and punishments shall be implemented according to the company's reward and punishment system.

Section 13 Personnel Flow

(1) Transfer

1. For the post transfer of employees in the department, the department manager shall submit the transfer instruction to the personnel administration department; Decide after listening to the suggestion of the personnel administration department; Report to the general manager that the post transfer of the company manager and above is directly decided by the general manager and signed by the personnel administration department.

(2) Resignation

If an employee resigns, he should fill in the resignation application one month in advance and report it to the direct supervisor of the department for approval, and then report it to the general manager for approval. Personnel above the manager level shall be directly approved by the general manager. After the resignation is approved, the personnel administration department can handle the handover procedures and fill in the work handover list before it can be regarded as resignation according to normal procedures. The personnel administration department will notify the financial department to settle the salary, but will not issue any subsidies or allowances. If the resignation is not approved or the handover is unclear, those who leave without authorization will be dismissed. ?

(3) Dismissal and dismissal

If the supervisor with the power of appointment and dismissal needs to dismiss the contract employees within the scope of appointment and dismissal, he should fill in the Notice of Dismissal/Dismissal, and then submit it to the Personnel Administration Department for relevant resignation and handover procedures. The dismissed employee should go through the handover procedures before leaving the company, fill in the work handover list, and the finance department will settle the salary at the same time. After the employee leaves his post, the personnel administration department shall file and seal all the formalities and forms of the employee who leaves his post.

Chapter III Management

The first section etiquette discipline

The personnel administration department is responsible for comprehensively supervising the etiquette and office discipline of all employees of the company; The following are etiquette and discipline matters:

I. code of conduct for staff

(a) staff should work hard, pay attention to details, cultivate a sense of responsibility, and strive to improve work efficiency;

(2) Employees should cherish the company's property, practise economy, reduce losses and reduce the company's management costs;

(3) Employees shall abide by the company's attendance system and shall not leave their posts without approval during working hours;

(4) Employees shall abide by the company's health system, keep the company clean and tidy, and pay attention to fire prevention and theft prevention;

(5) Employees should dress neatly, appropriately and generously during working hours, and are not allowed to wear strange clothes;

(6) Employees are not allowed to use the company phone or QQ to talk about things unrelated to work or handle their own private affairs during working hours; (7) Employees shall keep secrets and shall not produce important documents of the company, such as articles of association, account books, statements, customer information, etc. Inspect others without the approval of the company leader;

(eight) staff in the work, for customers' phone calls or visiting customers, should be polite, honest reception, without delay;

(9) Employees are not allowed to read documents, account books and statements that do not belong to their own management at will, and are not allowed to inquire about company secrets outside their own jobs;

Section 2 Work Plan and Report

The company emphasizes the planned requirements for the behavior of the company, departments and employees, so as to clarify and grasp our work direction and improve work efficiency and effectiveness. Therefore, the formulation, implementation and evaluation of the work plan are realized through the provisions of the planning system and the generation of related planning processes and planning forms.

(1) All employees and sales managers should fill in relevant annual, monthly, weekly and daily plans according to the action log made by the company.

Specific implementation methods: the regional director, business, district business, marketing director and promoters report their work reports to their immediate supervisors every day, with the time of19: 00-24: 00; If the regional director or district business work report is overdue or not submitted, 5 yuan will be fined according to the company's attendance system; The regional director shall keep the business summary message for at least one week for future inquiry.

Attachment: the general manager, the reporting target of the regional director and the person in charge of the marketing department; Business and regional business reporting target-regional director; Promoters report to the marketing director. -"This is the regulation used by companies on the 28th floor."

Section 3 Office Equipment Management

The first is the management methods of fixed assets such as computers, fax machines, photocopiers, air conditioners, desks, office chairs and telephones.

(1) The personnel administration department establishes a numbering system directory according to the purchase time category of the company's office equipment;

(2) The Personnel Administration Department is responsible for the inspection, maintenance and repair of all office equipment to ensure that the equipment is in good condition;

(3) The personnel administration department is responsible for distributing the equipment and supervising the personnel receiving the equipment to keep and hand over the equipment.

The fourth quarter file receiving and dispatching management

1. file is an important information carrier for business information transmission, exchange and feedback. Every employee in the company has the responsibility or obligation of document management.

3. After receiving the document, the document sender and receiver must distribute it to relevant departments or personnel for circulation. The sender and receiver of the document must track the reading results of the document with reply requirements in time, and copy and save the document.

4. At the end of each month, the clerk/clerk shall sort out and bind the received and issued documents. Every six months, the useless articles and newspapers confirmed by the heads of various departments can be destroyed and reported to the personnel administration department for future reference.

5. The useless articles, newspapers and periodicals confirmed by the heads of various departments can be destroyed once every six months, and the personnel administration department regularly repairs, copies or makes other technical treatments for the damaged files.

Section 5 Document Archives Management System

1. The company's documents and archives are numbered according to the document category, and they are bound and filed uniformly.

Section 6 Chapter Management

1. Only when the application for stamping is filled out can the foreign language seal of the company name be used;

2. The application for stamp should be recorded for future reference. Attachment: Seal Application Form

Section 7 Document Management

(1) account books belonging to the company's public places for the reference of the internal staff and customers of the company concerned; The personnel administration department shall keep it in a unified way and make an inventory.

(two) under normal circumstances, books must be read in the department; Borrowers should take good care of public property and keep books clean and tidy.

Section 8 Management and Procurement of Office Supplies

I. Office supplies

(1) stationery

1. The personnel administration department is responsible for the registration of the purchase and use of office stationery (monthly stationery shopping list and monthly stationery registration form), and submits statistical data to the finance department for accounting according to the company's regulations;

2. The personnel administration department should pay special attention to check the inventory of copy paper, text binding consumables and folders at any time to ensure the normal business procedures of the company.

(2) Tea and water

1, the personnel administration department is responsible for the purchase and use registration of daily necessities such as tea;

2, regularly check the inventory of drinking water, tea, cups, timely purchase supplement, to ensure the normal office order.

Second, procurement.

(1) On the basis of saving Chen Ben for the company, the company's office daily necessities and low-consumption products are uniformly purchased by the personnel administration department.

(2) All departments of the company declare the fixed assets to be purchased to the Personnel Administration Department in the form of application forms. After the examination and approval, the personnel administration department shall make statistics on the quantity, quality, specifications, suppliers and prices of the purchased materials, make a list, and submit it to the general manager for instructions. After the examination and approval, the personnel administration department shall issue procurement instructions.

Section 9 Management of Fixed Assets

1. Personnel Administration Department registers and keeps all fixed assets of the company (classification number);

2. The employees of the company who use fixed assets have the responsibility of supervision and custody.

3. If there is scrapped equipment, it is necessary to fill in the Fixed Assets Equipment Disposal Sheet and submit it to the Finance Department for verification after being instructed by the superior;

Section 10 Property

1, the personnel administration department is responsible for the property management of the company's office and pays the property management fees such as water and electricity on time;

2. Responsible for cleaning the office.

3. Responsible for the key management of the office.

Section 1 1 Business Support

First, the trade secret protection system

(1) Purpose

Protect the business secrets of the company and customers, and safeguard the safety and interests of the company.

(ii) Scope of application

These rules apply to all employees in the company.

(3) Information contained in trade secrets: A company's trade secrets refer to technical information and business information that are not known to the public, can bring economic benefits to the company, are practical, and are kept confidential by the company; Can bring economic benefits to the company and has strong practicability;

(four) the responsibility for the leak.

1. When the business secrets of the company have been leaked, the company has the right to investigate the economic and legal responsibilities of the parties concerned;

2, according to the situation, the company can also be held jointly and severally liable by the competent departments and personnel.