How to better manage a warehouse?

Enterprise warehouse management system

(1) general principles

1. Warehouse is an important part of the enterprise's material supply system, the link of the enterprise's various material turnover reserves, and undertakes many business functions of material management. Its main tasks are to take good care of the stock materials, ensure accurate quantity and good quality, ensure safety, send and receive goods quickly, face production, provide thoughtful service, reduce costs and speed up capital turnover.

2. Make overall planning and reasonable layout according to the production needs and equipment conditions of the factory; Internally, we should strengthen the economic responsibility system, carry out scientific division of labor, and form a guarantee system for material management; In business, we should standardize the quality of work, apply modern management technology and ABC classification, and constantly improve the level of warehouse management.

(2) Material acceptance and warehousing

3. When the materials are put into storage, the storekeeper shall personally handle the handover formalities with the consignor, check whether the name and quantity of the counted materials are consistent, and sign according to the requirements of the material handover book, knowing that the economic responsibility will be transferred upon receipt.

4. When materials are put into storage, they must first enter the area to be inspected, and must not enter the cargo hold without inspection, let alone put into use.

5. When the materials are accepted, the storekeeper shall accept them according to the name, model, quantity and size listed in the invoice, and the steel shall be color-marked. Each column of the receipt document should be clearly filled in and submitted to the finance department for bookkeeping together with the receipt document.

6. Unqualified products shall be piled up in isolation and shall not be put into use. If the work is sloppy and mixed with production, the keeper will be responsible for dereliction of duty.

7. The problems found in the acceptance, should promptly notify the section chief and agent for processing. If the goods are received by consignment but do not arrive, or there is no invoice when the goods arrive, they should reflect the inquiry to the manager until the doubts are eliminated.

(3) Storage and custody of materials

8. For the storage and custody of materials, in principle, warehouses should be set up according to the nature, characteristics and uses of materials, and the division of labor should be considered according to the conditions of warehouses. Landing piles with large throughput and shelves with small turnover should be stored. Landing piles should be numbered according to classification and specification order, and shelves should be numbered according to classification No.4.

9. The principle of material stacking is: on the premise that the stacking is reasonable, safe and reliable, it will be stacked in five or five ways. According to the characteristics of goods, it is necessary to look at the number, which is convenient to check, and it is civilized and neat.

10. The warehouse manager shall bear economic and legal responsibilities for the inventory, storage, materials, equipment, containers and tools to be inspected. So it is decided that everyone has his own responsibility, everything has its own owner, and everything is in charge. Such as loss, depreciation, scrap, inventory surplus, inventory deficit, etc. For warehouse materials, the storekeeper shall not adopt the disciplinary practice of "sending more than the surplus".

1 1. Storage materials should be based on their natural attributes, comprehensively consider the storage location and common sense, strengthen storage measures, meet the requirements of "ten noes", and ensure the storage responsibility of national property from loss. When stacking similar materials, FIFO should be considered to facilitate delivery and leave room for manoeuvre.

12. The stored materials shall not be lent out without the consent of the section chief. Assembly materials are not allowed to be broken and distributed, and special circumstances need to be approved by the section chief.

13. The warehouse should be strictly guarded, and non-warehouse personnel are prohibited from entering the warehouse without authorization. Fireworks are strictly prohibited in the warehouse, and open flame operation needs to be approved by the security department. Administrators should know how to use fire fighting equipment and necessary fire prevention knowledge.

(4) Distribution of materials

14. Distribute materials according to the principle of "pushing the old and keeping the new, first in first out, supplying according to regulations and saving materials". When issuing materials, we should adhere to the principle of one plate at the bottom, two checks, three rounds and four reductions. The safekeeping party shall bear the economic responsibility for the loss of materials such as failure, mildew, less use of large materials, inferior use of superior materials and errors caused by coveting convenience and violating the principle of issuing materials.

15. The material name, specification, model, picking quantity, drawing number, part name or material use shall be filled in the picking list, which shall be signed by the accountant and the picker. The materials in the plan should have a material plan; The limited supply of materials shall conform to the limited supply system; Materials that need to be examined and approved according to regulations shall be signed by the approver. At the same time, the over-cost picker shall not distribute the materials without going through the formalities.

16. When allocating materials, the storekeeper shall review the unit price and total payment, and affix the receipt stamp of the Finance Department before issuing materials. If the price is found to be inconsistent or undercharged, it shall immediately notify the drawer to correct and deliver the goods.

17. Special application materials, except the quantity reserved by the planned buyer, all materials shall be collected by the applicant. The standing materials that can be folded separately are supplied separately in line with the principle of economy, and one-time distribution is not allowed.

18. The delivery must be delivered to the consignee and the receiving workshop, and it should be made clear in person to prevent mistakes.

19. The keeper shall keep all the issued documents properly and shall not lose them.

(5) Other related matters.

20. The accounts should be clear, there should be no backlog in the daily statement, and the collection and monthly report should be timely.

2 1. Inventory gains and losses caused by poor negotiation and reasonable natural losses within the allowable range can be declared every month, so that the accounts, cards, goods and funds are consistent.

22. Creating five good warehouses is the direction of every keeper's efforts. Check the warehouses once a month to promote the development of creating five good warehouses.

23. When the keeper transfers his work, he must go through the handover procedures. Matters not covered in the handover and related documents shall be in triplicate, explaining the situation, signed by both parties and witnessed by department leaders. Each party holds one copy and submits it to the Ministry for the record. In case of disputes afterwards, the original transferor shall still be responsible for compensation. For the losses caused by dereliction of duty, in addition to the original compensation, disciplinary action should be given.

24. Inventory profit and loss reflect the quality of the keeper's work, and strive to make no mistakes.

# # Co., Ltd. Warehouse Material Management Regulations

(1) All materials purchased by all departments of the company shall be put into storage before use.

(2) The purchasing department should contact the person in charge of the General Affairs Department and the warehouse keeper in time to inform the arrival time, quantity and variety, and assist in handling the work.

(three) the warehouse keeper must strictly check the name, specification and quantity of the warehouse materials. If it is found that the name, specification, quantity and price are inconsistent with the documents and waybills, it shall promptly notify the purchasing department to handle the formalities of replenishing materials or returning goods to the suppliers. The purchasing department is responsible for the quality acceptance of incoming materials.

(4) For the materials that have gone through the acceptance formalities, the warehouse keeper shall issue a "Warehouse Material Requisition" in time, and the warehouse shall keep an account accordingly, and send a copy to the manager for payment.

(5) Each department must fill in the "Warehouse Material Requisition", which shall be signed by the manager (person in charge) of the user department and submitted to the person in charge of the General Affairs Department for approval. The user department shall submit a written application for the collection of the company's valuables, and the collection procedures can only be handled after being signed by the company's leaders.

(6) In order to improve the planning of picking work in various departments and help to strengthen the management of warehouse materials, the method of issuing materials every other day is adopted, except in special circumstances, every Tuesday, Wednesday, Friday and Wednesday is the picking day.

(seven) the plan of each department to receive materials next month should be reported to the General Affairs Section five days before last month (that is, the 25th of each month). Temporary supplies must be reported to the General Affairs Department three days in advance.

(8) When the property is delivered out of the warehouse, it must go through the formalities of delivery, fill in the "Warehouse Picking List", verify the specifications and quantity of the property, and the goods can be delivered only after being signed by the head of the general affairs department, and the warehouse keeper should keep an account in time.

(9) The warehouse keeper will deliver the goods to any department in strict accordance with the procedures of warehousing first and then delivery. It is strictly forbidden to deliver the goods before completing the formalities. Free delivery is strictly prohibited.

(10) The warehouse manager shall establish a "Material Purchasing, Receiving and Inventory Card" for all materials. Where purchasing and receiving materials, we should make corresponding records immediately, reflect the increase or decrease of materials in time, and ensure that the accounts, materials and cards are consistent.

(1 1) The warehouse shall make an inventory of the stock materials once a month. In case of overflow, loss or shortage, you should go through the declaration procedures of material inventory gain and loss, fill in the "Report Form of Material Inventory Gain and Loss", keep an account after being approved by the company leaders, and report it to the Finance Department and the General Affairs Department. Monthly report, summary table and inventory table should be sent to the general manager for reading.

(12) In order to reflect the quantity of inventory materials in time, cooperate with the user departments to prepare the purchase plan and save the use of funds, the warehouse keeper should prepare a "Inventory Material Balance Table" every month and send it to the finance department and relevant departments.

(thirteen) warehouse materials must be piled up according to the category and fixed position. Pay attention to leave a paragraph to be neat and beautiful. Fill in the cargo card and hang it in a conspicuous position.

(14) kindling and smoking are strictly prohibited in the warehouse, and non-working personnel are not allowed to enter the inventory.

(15) The warehouse keeper should conscientiously do a good job in the safety of the warehouse, and often patrol the warehouse to check for suspicious signs. We should conscientiously do a good job in fire prevention, moisture prevention and theft prevention, check fire hazards and report problems in time.

Warehouse material management system

(1) Strengthen warehouse management and do a good job of receiving, sending and keeping materials. Complete the task of sending and receiving materials in good quality and quantity, on time and in complete sets. Guarantee is to collect good quality materials and send them to users; Quality assurance is to shorten the acceptance and delivery time in time according to the quantity stipulated in the contract, so as to achieve quick receipt and delivery, and distribute the materials to the demanding units in time according to the material supply plan.

(2) Doing a good job in warehouse management is an important work to strengthen material management. Therefore, every warehouse manager must do a good job of "five noes" according to the characteristics of stored materials-no mildew, deterioration, damage, loss, hidden dangers, sundries, dust and rats; Do a good job of "six defenses"-moisture-proof, compression-proof, anti-corrosion, fire prevention and theft prevention.

(three) to ensure the safety of material management, prevent corruption, prevent the destruction of bad people, and prevent all accidents. It is strictly forbidden for irrelevant personnel to enter the warehouse, and smoking and burning electric stoves in the warehouse are not allowed.

(four) materials must have strict acceptance procedures, such as quantity, specification, quality and name. Whether the materials are accurate, and at the same time complete the registration procedures.

(5) Material delivery must be strictly carried out, and there must be a picking list with complete procedures, otherwise the warehouse manager has the right to refuse delivery.

(6) Technological innovation, continuous improvement of material management in warehouses, reduction of heavy manual labor, scientific management of warehouses, improvement of work efficiency, making materials put into production as soon as possible, and giving full play to the role of materials.

Warehouse management regulations

I. General principles

Article 1 and Article 6: In order to standardize the warehouse management of our company and ensure the integrity of property and materials, this regulation is formulated in accordance with the general requirements of enterprise management and financial management and in combination with some specific conditions of our company.

Article 2: Tasks of warehouse management:

(1) Do a good job in the warehousing and warehousing of materials according to these regulations, so that all links of storage, supply and sales of materials can be connected in a balanced way.

(2) Do a good job of material storage, truthfully register the physical accounts of the warehouse, and regularly check and count the inventory materials to ensure that the accounts, cards and materials are consistent.

(3) actively carry out the recycling, sorting and utilization of waste materials and production surplus materials, and assist in dealing with the backlog of materials.

(4) Do a good job in warehouse security to ensure the safety of warehouses and materials.

Article 3 These Provisions shall apply to companies at all levels to which the company belongs, including wholly-owned companies and holding companies.

Article 4 The warehouse keeper shall be brought into the unified management of the financial department of the enterprise where he works, and the warehouse keeper shall be arranged and deployed by the financial committee of the head office.

(2) warehousing of warehouse materials

Article 5: After the purchased materials (including purchased materials and commodities) arrive, the business department manager shall fill in the Commodity Acceptance Sheet in quadruplicate (the Commodity Acceptance Sheet signed by the warehouse keeper, one for the business department, one for the business department to hand over to the finance department and one for the warehouse to use as the basis for issuing the Commodity Acceptance Sheet), and the warehouse keeper shall make the following decisions according to the Commodity Acceptance Sheet. Sign the "Commodity Acceptance Sheet" and truthfully fill out the "Warehouse Specification Sheet" in triplicate according to the inspection results. The deliveryman must check the corresponding items of the goods and the warehouse receipt, and sign the "warehouse receipt" after confirmation, so that the arrival and receipt are consistent. The warehouse keeper shall register the physical account of the warehouse with the "commodity acceptance form (warehouse receipt)" and "warehouse receipt" stubs with complete procedures, and submit the rest to the finance department.

Article 6: The finished products produced by the enterprise itself shall be put into storage with the product quality certificate issued by the quality management department and sent to the warehouse by special personnel. The warehouse keeper shall fill in the "Receipt Form" in triplicate according to the warehousing situation, and both parties shall sign the "Receipt Form" after mutual verification. The signed receipt document is used by the warehouse as the basis for registering the physical account, one by the production workshop as the basis for output statistics, and the other by the finance department as the basis for cost accounting and product accounting.

Article 7: The procedures for incoming materials processing and products warehousing are the same as those for purchased materials, but the source shall be indicated in the "Receipt Form" and registered in the "Outsourcing Processing Register".

Article 8: Purchased materials or finished products that directly enter the production workshop due to production needs shall go through warehousing and warehousing procedures at the same time, so as to accurately reflect the material quantity of the company.

Article 9: The materials and parts provided by the feed processing households shall go through warehousing procedures, but they shall not be registered in the warehouse physical account, and a "register of feed processing materials and parts" shall be established for future reference.

Article 10: The workshop surplus materials shall be returned to the warehouse in triplicate, and the reasons shall be explained in detail in the remarks column. If it is a false return at the end of the month, the return formalities will be handled at the same time as the next month's collection procedures.

Article 11 The warehouse keeper has the right to refuse to go through the warehousing procedures, and to report to the business department, the financial department and the company manager any discrepancy in quantity, quality, specifications and varieties found during the acceptance and warehousing of materials.

(3) Warehouse material delivery

Article 12: All commodities and goods in the company's warehouse shall be distributed to the outside world in quadruplicate, one for the business department, one for the financial department, one for the warehouse as the basis for issuing the "outbound order" and one for statistics. The salesman of the company goes through the outbound formalities, and the warehouse keeper issues it to the business undertaker according to the "Commodity Transfer Form". One copy is used by the warehouse as the basis for registering the physical account, and the other copy is submitted to the finance department regularly by the warehouse keeper.

Article 13: When raw materials, tools and other materials are used in the production workshop, the warehouse keeper shall distribute them according to the material usage quota of the production technology department and the requisition form issued by the person in charge of the workshop, which shall be signed by both the warehouse keeper and the requisition form. The requisition is made in triplicate, with one copy returned to the workshop as the assessment basis for its material consumption, one copy submitted to the Finance Department as the cost accounting basis, and one copy submitted to the warehouse as the basis for registering the physical account.

Article 14 The materials entrusted to other units for processing shall go through the same outbound procedures, but shall be marked on the outbound order, and a "outbound processing register" shall be established for registration.

Article 15: When materials provided by processing customers are used, they should go through warehousing procedures similar to those in the production workshop, but they should be marked on the material requisition form and registered in the "Material Register" instead of the physical account.

Article 16: For the goods with incomplete procedures, the warehouse keeper has the right to refuse delivery and report them to the business department, financial department and company manager for handling according to their degree.

(4) Storage of warehouse materials

Article 17 A warehouse shall establish a physical goods warehousing account (hereinafter referred to as "physical goods warehouse account") and a physical goods registration card. The physical account of the warehouse should be accounted according to the category, name and specification of the materials, and only the quantity is recorded, not the amount. At the same time, a physical registration card is set up at each material storage point, and physical account books and execution cards such as warehouse receipts, invoices and picking lists are registered in time to ensure that the accounts, cards and materials are consistent.

Article 18: Inventory materials must be counted in kind once a month, and the financial personnel shall conduct spot checks or supervise the inventory. The warehouse keeper shall fill out the inventory list in triplicate, one for warehouse custody, one for the finance department and one for the relevant company leaders, and check the physical objects with the warehouse physical account. If there is any loss or leakage, it should be filled in the relevant columns of the inventory table, and the account can be adjusted only after it is verified by the finance department and reported to the relevant departments and leaders for approval.

Article 19 The measurement of warehouse materials shall be carried out according to general measurement standards, and different materials shall adopt different measurement methods to ensure the accuracy of material measurement.

Twentieth do a good job in the connection between the warehouse and the supply and marketing links, and strive to reduce the inventory under the premise of ensuring reasonable reserves such as production and supply, and put forward suggestions on the final treatment of material utilization and overstocked products.

Article 21: Warehouse materials should be stored separately by different methods according to the different types and characteristics of various materials, combined with warehouse conditions, so as to ensure that materials are not damaged in various ways, and materials are convenient to enter, exit and stock.

Article 22: Special articles such as inflammable, explosive and highly toxic shall be kept by special personnel and clearly marked.

Twenty-third establish and improve the warehouse personnel registration system. All warehouse personnel must obtain the consent of the warehouse keeper and register before they can enter the warehouse accompanied by the warehouse keeper. All personnel entering the warehouse are not allowed to carry inflammable and explosive articles, and are not allowed to smoke in the warehouse.

Article 24 Wareholders shall strictly implement safety regulations, do a good job in fire prevention and theft prevention, regularly check and maintain lightning protection and fire fighting equipment and equipment, and ensure the safety of warehouses, materials and property.

Twenty-fifth when the warehouse keeper is transferred, he must go through the handover procedures, and the financial controller will supervise the handover and sign the form. You can't leave your work unit until you have finished making friends.

Article 26 The warehouse keeper shall bear the economic losses caused by material shortage, unqualified specifications or quality, inconsistent accounts, etc. due to his failure to go through the formalities of collecting and delivering materials according to these regulations, and the financial manager shall bear the leadership responsibility.