conference reception process

Conference reception refers to the activity that the conference organizer negotiates with the organizer, signs a standard conference reception contract, and provides full service for the agreed matters. The following is the relevant content of the conference reception process I have compiled, hoping to help you!

★ Preparation work

1 After receiving the intention of meeting (exhibition), we will immediately reply to the reasonable quotation and put forward our reasonable suggestions.

Can provide design and planning services for customers' meetings (exhibitions).

Book hotels, conference (exhibition) venues, vehicles, etc. As needed.

Prepare meeting supplies: representative card, emblem and souvenir.

Provide public relations etiquette, secretarial and translation services, and rent the equipment needed for the meeting.

★ Meeting reception

1 conference (exhibition) venue layout: welcome cards, banners, signs, conference materials, paper, pens, drinks, equipment testing, etc.

Arrange guests' pick-up and drop-off according to customers' needs, and assist the conference group to handle guests' sign-in and other work.

3 Meeting dining and banquet arrangements.

4. Travel, entertainment and other activities after the meeting.

Provide round-trip air tickets and train tickets.

Generally speaking, as a professional exhibition company, it undertakes/represents all kinds of conferences and exhibitions through the following links:

1, Planning As a professional exhibition agency, we provide exhibition planning agents, tell us your thoughts or ideas, and we provide you with feasible solutions, exhibition planning, meeting receipt and so on.

2. Consultation At this stage, we will have a preliminary communication with the entrusting party, and put forward our own plan for the problems that the entrusting party cares about, such as the most suitable meeting place in the budget, the hotel recommended for the participants, the choice of suitable dining place, the menu suitable for the budget, the traffic flow and reception flow of the exhibition, etc.

3. Investigation If you think you can trust us after communication, then we can enter this stage-we will arrange for you or your representative to visit the hotel, conference venue, environment, transportation, exhibition equipment, etc. provided by us at the destination. At this stage, the service items, service processes, promotion schemes and service prices are discussed in depth. , and roughly defined the responsibilities and obligations of both parties.

4. It takes patience and care to determine this time-we should scrutinize the envisaged processes and plans one by one, make the plan as detailed as possible, and then confirm the rights, obligations and responsibilities of both parties in writing and sign relevant service agreements.

5. Strict and humanized implementation of the agreement will be a high sublimation of the spirit of cooperation between the two parties. No matter how perfect the idea is, any plan has flaws. It is necessary for both sides to cooperate on the concept of cooperation, put aside their temporary differences and aim at the successful conclusion of the exhibition. During this period, both parties need to promise the services beyond the original agreement orally or in writing as a continuation of the agreement, and temporarily decide the person in charge of signing the contract. All temporary exchanges are allowed in the form of pre-negotiation and post-settlement

6. The financial personnel of both sides of the settlement carefully check all kinds of documents and conduct accounting in strict accordance with the agreement.

Further reading

Meeting presentation skills:

Nowadays, many young people, even if they have worked in the company for many years, don't report their work, especially when attending important meetings. They didn't understand what they were talking about at all, and they didn't prepare in advance. In the end, they offended the leader and made him unpopular. So remind everyone that you must master these three skills when attending important meetings, so that you can be deeply loved by leaders.

First, prepare your speech in advance.

When working in the workplace, many professionals are often clueless and unprepared before reporting to their leaders. Instead, I saw that many new employees around me were clear and logical, and they got the results they deserved when reporting their work. The author reminds everyone that whether you attend an important meeting or a small meeting of the company, you should make preparations in advance, because this is essential in your daily work. If you don't make a summary,

Second, report the work progress in time.

Of course, there are also many young people who make too many mistakes in carrying out their work tasks. When work projects are blocked, these young people often hide, don't tell their leaders the facts, and don't want their leaders to delay their time and help them solve problems. It is often because these employees are not serious. In the end, it will delay the work progress and be cancelled by customers, which will directly affect the company's image.

Everyone in the company should report the work progress in time and take the initiative to tell the leaders about their mistakes. Don't be afraid of being accused, because the leader may forgive you for the first time and lend a helping hand.

Third, prepare a variety of programs

Many young people are always straightforward when they get along with colleagues and leaders. In the end, it is often rejected by everyone because of speaking problems. In fact, the same is true when reporting work. Young people should prepare more plans, instead of just preparing an irreparable plan. Finally, it is more difficult to seek the help of colleagues and other leaders when reporting your work, which leads to your failure to be reused by leaders in the company. This is actually what everyone is most worried about. In addition, young people should be more concise when reporting their work.

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