How to set up the owners' committee?

Working procedure for the first establishment of owners' meeting to elect owners' committee 1. Apply. In a property management area, if the actual construction area of the property reaches more than 50%, more than 10 owners shall jointly submit a written application to the community neighborhood Committee and provide relevant necessary supporting materials to request the establishment of the first owners' meeting; If the actual construction area of the property reaches more than 30% and less than 50%, but it has been used for more than 1 year, 20% of the owners shall jointly apply to the community neighborhood committee and provide relevant necessary supporting materials to request the establishment of the first owners' meeting. Two, issued a notice of the establishment of the preparatory group. Community residents' committees shall, within five working days after receiving the written report, verify the materials and determine that they meet the conditions for the establishment of the owners' meeting, post an announcement in the name of the community residents' committees within the property management area, and send a notice to all owners to sign up for the preparatory group for the first owners' meeting (hereinafter referred to as the "preparatory group"). The registration time of the preparatory group is 5 working days. The members of the preparatory group must be the owners of the property management area, and the development and construction units must also include those that still have property rights. The development and construction unit shall recommend representatives in writing to participate in the preparatory group (unless the development and construction unit abstained). The number of members of the preparatory group shall be an odd number of 5 or more. The preparatory group shall carry out the preparatory work for the owners' meeting under the guidance and supervision of the Property Office of the Municipal Housing and Construction Bureau, the town community office and the community neighborhood committee. If the preparatory group fails to carry out its work according to law, the Property Office of the Municipal Housing and Construction Bureau will not record the elected owners' committee. Third, determine the members of the preparatory group. Within 3 working days after the registration deadline, the community neighborhood Committee will verify the identity of the owners of the applicants who participated in the preparatory group, and organize all the applicants to hold a meeting to determine the members of the preparatory group. If the number of eligible applicants exceeds the predetermined number, the community neighborhood committee shall notify all applicants to be present, and determine the members of the preparatory group by random drawing or voting according to the proportion of different property types. If the number of qualified applicants does not reach the predetermined number, the registration time will be extended and the owners will continue to be recruited (the extension period is 5 working days). After the extension period, if the number of people does not reach the predetermined number, the guidance will be suspended. Four, the list of members of the preparatory group publicity. Community neighborhood committees publicize the list of members of the preparatory group in the property management area. The publicity period is 3 days. Fifth, the first preparatory group meeting. Within 3 working days after the official members of the preparatory group are confirmed, the Property Office of the Municipal Housing and Construction Bureau will hold the first preparatory group meeting in time with the town community office and community neighborhood committee to arrange and deploy the work. The preparatory group will elect a team leader to be responsible for the work of the preparatory group. The preparatory group can set up publicity, documents, ticketing, objection handling and other groups to carry out the work. The work of the preparatory group for intransitive verbs. The community neighborhood committee announced the list of members of the preparatory group in the property management area, and the preparatory group was established as of the date of publication. The preparatory group is responsible for the following preparations: 1. Determine the time, place, form and content of the first owners' meeting, and make preparations for the meeting; The meeting of the owners' congress may take the form of collective discussion or written comments; However, there should be owners who hold more than 1/2 voting rights in the property management area to participate. The preparatory group shall determine the form of the owners' meeting according to the actual situation of the property management area. 2. According to the model text of the administrative department, draft the rules of procedure and management statute of the owners' congress; 3. Confirm the identity of the owner, the construction area of the owner's exclusive part, the total construction area of the property management area and the total number of owners, and compile the list of owners in the form of buildings; 4. According to the actual situation of the property management area, formulate the methods for the election of members of the owners' committee, and determine the list of people who vote, supervise votes, check votes, sing votes and count votes; 5. Organize the owners of each building to elect the director (as the case may be); 6. Make other preparations for the first owners' meeting. Seven, the owners' committee candidates to register and solicit the "management statute (Draft)", "rules of procedure of the owners' congress" and "owners' committee members election method" amendments. In the name of the preparatory group, the registration notice of the candidates of the owners' Committee will be issued, and the candidate registration form will be issued. The notice shall specify the registration conditions and methods of the candidates of the owners' committee, the time and place of receiving and submitting the registration form, and other matters. The registration time for the candidates of the owners' committee is 5 days. The preparatory group solicited the opinions of all owners on the revision of the Management Statute (Draft), the Rules of Procedure of Owners' Congress (Draft) and the Measures for the Election of Members of Owners' Committees in Property Management Areas. 8. Candidates for the Owner's Identity Verification Committee. Under the supervision and guidance of the community neighborhood committee, the preparatory group shall check according to the qualification requirements in the Notice (mainly to check whether the registered candidate is the owner in the property management area, whether there is any violation of national laws and regulations, and whether it is exemplary to fulfill the obligations of the owner, etc.). ). After the preparatory group verifies the registration of the candidates of the owners' committee, it shall truthfully submit the registration of the candidates to the community neighborhood committee. After the verification of the community neighborhood committee office is completed, the preparatory group will publicize the candidate's registration materials in the property management area for 5 days. If an owner objects to the qualification of a candidate, and there is evidence to prove that the candidate does not meet the requirements of the candidate, the preparatory group shall verify it under the supervision and guidance of the community neighborhood committee, and inform the objector of the verification and processing results in writing before the official announcement of the candidate list. After the expiration of the publicity period, the preparatory group shall determine the official candidates for the members of the owners' committee and publish the list of official candidates. Nine, printing ballots and ballot papers, making ballot boxes. The preparatory group shall print the ballot papers and the number of votes before the owners' meeting, register and print the ballot papers and the number of votes, make a registration form for distributing the ballot papers and the number of votes, and make ballot boxes according to the number of votes. The ballot box can only have one voting entrance, and the voting entrance shall not exceed 2cm×5cm, and the door of the box shall be sealed. Ten, issued a notice of the owners' meeting. The preparatory group shall, before the owners' meeting 15: 1, announce the notice of convening the owners' meeting and the following materials in the property management area; 2. Management statute (draft); 3, the rules of procedure of the owners' congress (draft); 4, the owners' committee formal candidate qualification form; 5. Number of votes and voting methods; 6. List of owners and voting rights; 7. Other voting matters. Conditional, can be used to submit a written notice, put in the owner's mailbox, mail or other means to the owner. Xi。 The convening of the owners' meeting. The preparatory group consists of several distribution groups, counting groups and scrutineering groups, each with more than three people, composed of members of the preparatory group and representatives of the owner (candidates for members should be avoided). The preparatory group shall organize the first owners' meeting in accordance with the time, place and form specified in the notice of the owners' meeting. (1) If the owners' meeting is convened in the form of soliciting opinions in writing, the following procedures shall be followed: 1, ballot papers shall be distributed and voting shall be conducted. The distribution team will send votes and voting tickets to each owner to confirm the identity of the owner. The owner shall sign the registration form for issuing and receiving ballots and votes. If the non-owner receives the ballot paper, it shall inform the non-owner to hand it over or inform the owner in time. 2. vote. Voting is conducted by combining "mobile voting" with "centralized voting". (1) Mobile voting. While distributing ballot papers and voting tickets, if the owner wants to vote immediately, he can put the filled-in tickets into the mobile ballot box carried by the distribution team and sign the voting registration form. (2) Centralized voting. The preparatory group will set up ballot boxes at the entrance and exit of the management area or community neighborhood committees for a period of time. The owner will fill in the ballot paper or ballot paper and vote at the designated ballot box with valid proof of the owner's identity. The preparatory group should organize personnel (candidates should avoid) to verify the identity of the owner, sign the ballot or vote, register and so on at the voting point. Community neighborhood committees supervise the whole process at the scene. If the owner is unable to vote for some reason, he may entrust an agent to vote on his behalf in writing. The agent must produce valid proof of the owner's identity, written power of attorney and legal and valid documents. If the voting time exceeds one day, the preparatory group shall seal all ballot boxes in the presence of the owner's representative and the property office of the Municipal Housing Construction Bureau, the town community office and the community neighborhood committee, and place the sealed ballot boxes in the office of the community neighborhood committee. No one is allowed to damage the ballot box. The voting time shall not exceed 7 days. However, when the voting is closed, if the number of votes recovered does not reach the required number of votes, a notice shall be posted to continue to collect the opinions of the owners who did not vote. 3. Count the votes. After the voting, under the guidance and supervision of the Property Office of the Municipal Housing and Construction Bureau, the Town Community Office and the Community Neighborhood Committee, the scrutineer group and the counting group will publicly sing votes, check the votes and count the voting results. (2) If the owners' meeting is held in the form of collective discussion (on-site meeting), the following procedures shall be followed: 1. Enrolment registration. The preparatory group shall check the identity of the participating owners according to the property rights share list, and the owners shall sign in for registration. Non-owners and property users attending the meeting are required to show valid proof of the owner's identity, written power of attorney and their legal and valid certificates. After confirming that the number of owners present at the meeting has reached a quorum and voting rights, the preparatory group can declare the meeting open. 2. Announce the agenda of the meeting, introduce the candidates for members, read out the management statute, the rules of procedure of the owners' congress, the election method of members of the owners' committee and matters needing attention. 3. Issuing ballot papers and voting. After checking the identity of the owner, the distribution team will distribute votes and vote, and the owner will sign the registration form for distributing votes and voting. 4. vote. After the owner fills in the ballot papers and votes, he puts them into the ballot box set up at the venue. 5. Count the voting results. By the singing group, the scrutineer group and the counting group, the box will be opened on the spot, and the votes will be publicly sung and checked, and the voting results will be counted. Twelve, determine the members of the owners' committee. Determine the members of the owners' committee according to the voting results of the owners' meeting. Candidates of the owners' committee who have obtained the consent of the owners whose exclusive parts account for more than 1/2 of the total construction area and the consent of the owners who account for more than 1/2 of the total owners are elected as full members of the owners' committee. Thirteen, to determine whether the "rules of procedure of the owners' congress", "management statute" and other voting matters are passed. According to the voting statistics of the rules of procedure and management regulations of the owners' congress, the rules of procedure and management regulations of the owners' congress can only be formally adopted after the owners whose exclusive parts account for more than 1/2 of the total construction area and the owners who account for more than 1/2 of the total owners agree. Fourteen, publicity election and voting results. The preparatory group will announce the election results of the owners' congress and the voting results of the rules of procedure and management regulations of the owners' congress within the property management area to the members of the owners' committee. 15. Hold the first meeting of the owners' committee. From the date of announcement, the leader of the preparatory group is responsible for convening the members of the owners' committee and convening the first meeting of the owners' committee within 3 days, and electing 1 director and 1-2 deputy directors. Sixteen, the owners' committee for the record. The owners' committee shall, within 30 days from the date of election, file with the Property Office of the Municipal Housing and Construction Bureau. The following materials must be submitted for filing: 1. Apply for the establishment of the owners' committee for the record; 2. The agenda of the first owners' meeting; 3, the owners' meeting minutes; 4. The list of members of the owners' committee, the registration form, the title certificate and the copy of the ID card; 5. The adopted rules of procedure and management regulations of the owners' congress. 6. Other materials. 17. Carve the seal. After the owners' committee obtains the filing certificate of the Property Office of the Municipal Housing and Construction Bureau, it shall notify the town community office and the community neighborhood committee, and engrave the seal at the designated department of the Public Security Bureau with the filing certificate and relevant certificates. 18. Notice on the establishment of the owners' committee. Within 3 days after the seal is engraved, the owners' committee shall announce the notice of establishment of the owners' committee, the registration certificate of the owners' committee (photocopy), the rules of procedure of the owners' congress and the management regulations in the property management area. The preparatory group was dissolved. Nineteen, data archiving. After the election and voting of the owners' congress, the owners' committee shall sort out and file the written materials related to the whole process of election and voting. If possible, take digital photos of important work and save them. Note: 1. All announcements, circulars, notices, etc. It should be posted on the bulletin board or other prominent position in the property management area. 2, the number of people in the property management area is large, with buildings, units, floors, etc. as the unit, elect a representative of the owners to participate in the owners' meeting. Where voting or voting is involved, it shall be signed by the owner himself.