Many companies have personnel administration systems, but I want a management system for the personnel administration department. . .

You also need to make the correct division of labor for each department based on the company's specific strategic goals and employee handbook! The company I work for is not big! So many of them are not perfect!

I happen to have a copy on hand so I’ll show it to you! It’s best to think more about it yourself! Good luck with your work!

Enterprise Administrative Affairs Management System

Article 1 General Principles

1. In order to strengthen the company’s administrative affairs management, straighten out the company’s internal relationships, and standardize all management , institutionalize and improve work efficiency, these regulations are specially formulated.

2. Administrative affairs referred to in these regulations include file management, seal management, official document printing management, office and labor protection supplies management, warehouse management, newspapers and periodicals and mail distribution management, etc.

Article 2 File Management

1. Archiving Scope:

The company’s planning, annual plans, statistical data, science and technology, financial audits, labor wages, Business conditions, personnel files, meeting minutes, resolutions, decisions, letters of appointment, agreements, contracts, project plans, announcements, notices and other documents with reference value.

2. A dedicated person should be designated to be responsible for file management, and responsibilities must be clearly defined to ensure that original data and documents are complete and complete. Confidential files must be safe.

3. Borrowing and requesting files:

(1) The general manager, deputy general manager, and director of the general manager’s office can borrow non-confidential files through the file management personnel, directly. File submission;

(2) When other company personnel need to borrow files, they must obtain approval from the deputy general manager in charge and go through the borrowing procedures.

Loaned files must be taken care of and kept tidy. Alterations are strictly prohibited. Safety and confidentiality must be paid attention to. Unauthorized copying, copying, lending, and loss are strictly prohibited. If it is indeed necessary to extract and copy for work, all confidential files must be approved by the general manager before excerpting and copying; general internal files can only be excerpted and copied with the approval of the director of the general manager's office.

4. Destruction of files:

(1) No organization or individual has the right to destroy company files without permission;

(2) If press When it is stipulated that destruction is required, all confidential files must be destroyed with the approval of the general manager; general internal files must be destroyed with the approval of the director of the company's office.

(3) Company files destroyed with approval. Archivists must carefully fill in and prepare a destruction list, and a dedicated person shall supervise the destruction.

Article 3 Seal Management

1. The company’s seal shall be kept by the director of the general manager’s office.

2. The use of the company's seal must be signed and approved by the deputy general manager in charge before the person in charge of the seal can affix the seal. The person directly responsible shall be responsible for the consequences of violating this provision.

3. All letters of introduction, explanations and any official documents issued by the company that need to be stamped with a seal should be registered with a unified number for inquiry and archiving.

4. The company generally does not allow the issuance of blank letters of introduction and certificates. If it is necessary to issue them due to work needs or other special circumstances, they must be signed and approved by the deputy general manager before they can be issued. If you come back from work with a blank letter of introduction, you must report the purpose of the letter to the company, and any unused letters must be returned.

5. The approver will be responsible for any unexpected situations that occur after stamping.

Article 4 Management of Printing of Official Documents

1. The general manager’s office is responsible for the printing of official company documents.

2. Official documents or other materials printed by each department must be signed by the person in charge of the department and submitted to the Computer Department for printing.

3. All printed official documents and documents from all departments and offices of the company must be made in triplicate and submitted to the general manager’s office for archiving.

Article 5 Management of office and labor protection supplies

1. Purchase and distribution of office supplies:

(1) Before the end of each month, each department and office shall be responsible for The general manager’s office shall designate a dedicated person to prepare the monthly office supplies plan and budget, and shall be responsible for the office supply plan and budget after approval by the deputy general manager. Supplies are purchased and distributed to various departments and offices in a planned manner according to actual work needs, and they are signed by the department and office directors to receive them back

(3) In addition to the normally distributed office supplies, if other supplies are needed The office supplies must be approved by the director of the general manager's office;

(4) For office supplies for newly hired staff of the company, the office is responsible for providing them with office supplies based on the list and supplies list provided by the department and office heads. To ensure the normal work of newly hired personnel;

(5) The personnel responsible for purchasing and distributing office supplies must ensure that the office supplies are complete, of the right varieties, in sufficient quantity and quality, with reasonable inventory and appropriate expenditures. Keep supplies well;

(6) Personnel responsible for purchasing and distributing office supplies should establish account books and complete the procedures for entering and exiting the warehouse. The person receiving the goods must sign when leaving the warehouse;

(7) The management of office supplies must be civilized, clean, pay attention to safety, fire prevention, anti-theft, and strictly follow the rules and regulations. Non-staff members are not allowed to enter the warehouse. .

2. Purchase and distribution of labor protection supplies:?

The distribution of labor protection supplies shall be purchased and distributed uniformly by the general manager's office based on the actual work needs of each department and office.

Article 6 Warehouse Management?

1. Account cards must be established for the storage of materials in the warehouse according to classification, variety, specification and model.

2. The items purchased by purchasing personnel must be accompanied by certificates of conformity and warehouse receipts. When receiving the goods, they must count the number in person and check whether the packaging is intact. If any shortage or damage is found, they should be unpacked immediately. If the quantity and specifications of the physical goods are found to be inconsistent with the quantity and specifications of the warehouse receipt, the warehouse keeper should report it to the delivery person and notify the relevant person in charge.

3. After the materials are put into the warehouse, the account card should be filled in on the same day.

4. Strictly implement the warehouse entry and exit procedures. Materials must fill out the warehouse exit form and can only be shipped out after approval by the company office director.

5. Warehouse materials are generally not allowed to be borrowed. In special circumstances, the general manager or deputy general manager must approve the loan procedures.

6. Strictly manage billing information. All account books and bills must be filled out neatly, clearly, and calculated accurately, and no alterations may be made at will.

7. Smoking is strictly prohibited in the warehouse, and irrelevant staff are prohibited from entering. The warehouse must be equipped with fire-fighting facilities to prevent fire, theft, and moisture.

Article 7 Newspaper and periodical and postal distribution management?

1. Newspaper and periodical managers shall make newspaper and periodical subscription plans and budgets every six months in accordance with the company’s requirements, and be responsible for handling relevant subscription procedures.

2. Newspaper and periodical management personnel are responsible for retrieving newspapers and periodicals every day, processing, classifying, registering, and sending them to relevant departments respectively. After the relevant departments handle it, it will be returned to the office within one week and will be kept and archived by the newspaper management staff for future reference.

3. No one may misappropriate newspapers and periodicals for other purposes at will. If they need to be disposed of, they must be approved by the director of the general manager's office.

Article 8 Supplementary Provisions?

1. The company office is responsible for sending letters and emails to various departments.

(1) Private letters must be paid for at your own expense, affixed with sufficient stamps, and handed over to the office or sent to the post office yourself;

(2) All public letters and mails shall not be sealed, and shall be sent by The mailer and receiver are registered, sealed, and responsible for sending;

(3) Control all types of registered mail. Anyone who needs to register for business must obtain approval from the director of each department and can only send it by mail after registration in the general manager's office.

2. If there are any unresolved matters in these regulations or if some clauses do not meet the work needs as the company develops, each department may submit modification opinions to the general manager's office for study and approval by the general manager.

3. The right to interpret these regulations belongs to the General Manager’s Office.

4. These regulations will take effect from the date of issuance.

5. March 4, 2011

Personnel Management System

In order to achieve unified management of the company’s personnel, strengthen close cooperation between departments and improve work efficiency , specially formulated this system.

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Article 1 Personnel work is subordinate to the company office, responsible for the office, submitted to the general manager for approval, and performs the following tasks:

(1) According to the company’s business needs, formulate personnel plans and implement them Recruitment and training efforts.

(2) Implement and improve the personnel management system to maintain a harmonious relationship between employees and the company.

(3) Negotiate with department heads to reasonably arrange personnel so that each can do their best. Article 2 Application procedures for personnel additions:

(1) If each unit needs to add personnel, it must first fill in the "Personnel Replacement Application Form" and submit it to the HR after approval by the general manager

Department handling.

(2) The HR department should investigate whether the applied department actually needs to add personnel and whether the timing is appropriate.

(3) After the investigation, the HR department should put forward detailed suggestions and plans and submit them to the general manager. After approval by the manager, the recruitment process will be carried out according to the instructions. ?

Article 3 Personnel Recruitment Procedures:

(1) The personnel department recruits talents through various public channels and collects and organizes application materials.

(2) After the applicant's information has been reviewed, qualified candidates will be notified to come to our company for an interview.

(3) For those who have been assessed but not admitted, their information will be included in the reserve talent files for emergencies; those who have been assessed and admitted will submit employee recruitment registration forms, photos, copies of ID cards, Keep copies of academic certificates on file and arrange training and other related preparations. ? Article 4 Probation:

(1) The probation period for new employees is one to three months.

(2) If a new employee’s performance does not meet the requirements during the probation period, if the department head deems it necessary to terminate the probation, he or she may request the personnel supervisor for approval to terminate the probation.

Article 5 Transfer, Resignation and Dismissal:

(1) If an employee applies for transfer, the applicant shall submit a "Transfer Application" to the department head for signature, and forward it to the personnel department for signature and comments Then, submit it to the supervisor for approval.

(2) If an employee is not suitable for the job or leaves for other reasons, he should submit a resignation application 30 working days in advance. The department head and human resources director should sign their opinions, go through relevant procedures and complete the handover, and submit it to the general manager. After approval by the manager, transfer to the Finance Department for salary settlement.

(3) Anyone who violates the company's rules and is dismissed will be confirmed by the HR supervisor and the department supervisor and signed opinions to go through the relevant procedures. After being submitted to the general manager for approval, the employee will be transferred to the Finance Department for salary settlement.

(4) The personnel department shall promptly organize or correct file information based on personnel changes.

Article 6 This system will be implemented after review and approval by the general manager, and the same applies to revisions.