Official documents are generally divided into several forms. What are the requirements?

The basic format of official documents The format of official documents generally includes: title, main sending organ, text, attachment, issuing organ (or official seal), issuing time, cc unit, document number, classification, urgency, reading scope, etc. First, the title. The official document title consists of three parts: the issuing authority, the reasons for issuing the document and the types of the official document, which are called the "three elements" of the official document title. For example, in the title of the notice of the board of directors of * * Group on commending advanced workers in 1997, "the board of directors of Yanhua Group" is the issuing authority, "commending advanced workers in 1997" is the reason for issuing the document, and "notice" is the type of official document. The title of the official document should accurately and briefly summarize the main contents of the official document. The title of the official document is located at the beginning of the official document, in the middle and upper part of the text. Second, the main delivery organ. Instructions, notices, circulars and other official documents issued by the higher authorities to the lower authorities are called general official documents, and the lower authorities are all receiving organs, that is, the main sending organs that issue documents; The official documents reported or requested by the lower authorities to the higher authorities are generally written by only one main sending authority. If it needs to be submitted to another authority at the same time, it can be copied in color. The main sending organ is generally written before the text, under the title and on the top line. Third, the text. This is the main body of the official document, which describes the specific content of the official document and is the most important part of the official document. The content of the text requires that the relevant principles and policies of the issuing organ be accurately conveyed, and the writing method should be concise, realistic and grammatical, and should not be lengthy and messy. Asking for instructions should be about an article, not a few articles. Fourth, the issuing authority. Written in the lower right of the text, also called signature. The issuing authority shall generally write the full name. It can also be stamped without being written by the issuing authority. At the end of the official document, the official seal is stamped in the middle of the year, month and day, which is the effective certificate of the official document issued by the issuing authority. 5. Date of issue. The official document must indicate the date of issuance to indicate when the official document will take effect. The date of issuance is located at the end of the official document, below the issuing authority, slightly staggered to the right. The date of posting must indicate the full name of the date of posting in order to avoid difficulties in checking the time in the future. The date of issuance is generally based on the date issued by the leader. 6. Key words. Generally, the core contents of the document are summarized into several phrases and listed at the end of the document, such as "notice of appointment and removal of personnel" and "financial management regulations". No punctuation marks are used between phrases, and they are marked in bold to facilitate classification and filing. Seven, CC, CC unit, refers to the relevant units need to know the contents of this document. The sending company is listed as a copy by the superior and a copy by the subordinate. The names of the units that copy newspapers and newspapers are listed at the end of the article, which is the bottom of the last page of the official document. In order to be neat and beautiful, the cc unit, printing agency and printing time at the end of the text are generally separated by two lines, with the subject words printed in the first line and the document number printed in the second line. Eight, the official document title. Official documents generally have a prefix, indicating which organ's document it is. On the letterhead, it is printed with the words "XX, XX, XX, XX, XX, XX, XX, XX, XX, XX, XX, XX, XX, XX, XX, XX, XX. For example, "Guo Fa [1997] No.5" represents the No.5 document issued by the State Council1997. " Guofa stands for the State Council, [1997] is the year number, (the year number should be in square brackets], and No.5 is the document serial number. If several organs jointly issue a document, only the document number of the host organ shall be indicated. Number position: where there is a file prefix, put it in the middle of the red line above the title and below the prefix; If there is no document prefix, it is placed to the right under the title. The function of numbering is to count the number of documents issued, which is convenient for the management and search of official documents; When referring to a file, it can be used as the code name of the file. X. Issuer. Many documents, especially requests for instructions or reports, need to be printed with the name of the issuer to show the responsibility for the issued documents. Issuers should be arranged in the prefix, that is, in the upper right of the prefix red line and the lower right of the number, and the font is slightly smaller than the number. The general format is "Issuer: ×××". 1 1. security level. Confidential official documents shall be classified according to the classification and marked with the words "top secret", "secret" and "secret" respectively. The classification is determined by the issuing authority according to the classification involved in the contents of the official document, and the delivery method is determined accordingly to ensure confidentiality and safety. Classification location: generally placed in the eye-catching position in the upper left corner of the document title. Confidential official documents should also be numbered according to the number of copies and printed on the top left of the document header for future reference. Twelve, the degree of urgency. This is a requirement for the time limit for the delivery and delivery of official documents, which can be divided into "urgent", "extremely urgent" and "extremely urgent". The purpose of indicating the urgency is to attract special attention, ensure the timeliness of official documents, and ensure the timely handling of urgent work problems. The indication of urgency is usually placed in the upper left corner of the title. Thirteen, the scope of reading, according to the needs of the work and the degree of confidentiality, some official documents should also be clear about their sending and reading scope, generally written under the date of publication, copied to the left side above the unit, enclosed in brackets. Such as: "(this piece is sent to the county level)". Administrative, transactional and non-confidential official documents, the lower authorities to the higher authorities, there is no need to specify the reading range. Fourteen Attachment. This refers to the written materials attached to the text, and it is also an important part of some official documents. Attachments are not available in every official document, but are generally used as supplementary explanations or reference materials for the text as needed. If there are attachments to the official document, the name and quantity of the attachments should be indicated after the text and before the issuing authority. It is not allowed to write only "the attachment is the text" or "X attachments". 15. Others. Generally, official documents can be written horizontally from left to right and arranged horizontally. All official documents that need to be written and copied should be written with pen or brush. Ballpoint pens and pencils are strictly prohibited, and copying is not allowed. Official documents are usually in 16 format and bound on the left.

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/xiesujc/ShowArticle.asp？ Respondent: huakai45du-Level 2 Let me comment. Related content? 6? 1 Basic and common official document formats1June 20, 2009? 6? 1 Ask some questions about document format and font size. 6? 1 Who can provide the specific format and process of official document writing? 8 2009-6-3? 6? 1 Who can provide the writing format or model essay of suggestive official documents? Thank you 4 2008-6- 14? 6? 1 Who knows the standard format of government documents? More related questions >> Check the same question: the official document format is waiting for you to answer. Is there any good online billing software 20 10? Where is the online job fair on March 20-28, 2000? Are there any disciples who have gone out with Tuopai Thermal Power? What are you doing now? I just interviewed Tuopai Thermal Power, and I'm still waiting to inform the Postal Savings Bank of the most borrowed web game. If it is strategic, is there a better way to do invoicing? Do you have any photos to check the graduation certificate online? Why didn't you call me when I was interviewing in your company? Other answers are * * * I haven't heard of two exposures, probably in. Doc is still ... EXL document format. Interviewee: My Change-Level 2 The subject exposed at 09: 40 on July 26, 2008 is also called the writing part, which refers to all the elements from the red reverse line (excluding) to the subject words (excluding). The main part consists of official document title, main sending organ, official document text, attachment, written time, official document effective identification, remarks and other elements. (1) The title of an official document generally consists of three parts: the name of the issuing authority, the reason and the writing. It is located below the red reverse line on the front page of the official document, and the line 2 is empty, which can be arranged in the middle of one or more lines with the No.2 small label. When returning lines, the meaning of words should be complete, the arrangement should be symmetrical and the spacing should be appropriate. In addition to the titles of laws and regulations, the titles of official documents can be added with book titles, and punctuation marks are generally not used. When writing the title of an official document, the name of the issuing organ shall be written in full name or standardized abbreviation. If the first page of the document has the logo of the issuing authority, the name of the issuing authority can be omitted from the title. The theme is the main part of the title, and the main contents of the official document should be summarized accurately and concisely. Genre is the category name of official documents, which is used to reveal the nature and production purpose of official documents. There are usually four forms of official document titles: first, official document titles have three elements: the name of the issuing authority, the reason and the language. The second is the title of official document, which consists of two elements: reason and language. The third is the title of the official document, which consists of the name of the issuing authority and the official document terms. The fourth is the official document title that only shows the language. (2) the main sending organ The main sending organ is the receiving organ that bears the main responsibility for handling official documents. The name of the main delivery organ shall use the full name or standardized abbreviation or common name. Generally speaking, the above articles only write one main delivery organ. If necessary, it shall be submitted to another higher authority at the same time, and a copy may be sent. The following text can have several organs. Some official documents, such as those of Zhou Zhiwen, can be omitted. The writing position of the main feeding mechanism is: 1 line is left blank under the title, and the top box on the left side is marked with No.3 imitation song, and it is still the top box when it returns; The name of the last major delivery organization is followed by a full-width colon. If there are too many names of the main sending organ, so that the main body of the document cannot be displayed on the front page, the name of the main sending organ should be moved below the subject words in the edition and copied to the top, and the identification method is the same as that of the copy. (3) The text is the core part of the official document, which is used to express the specific content of the official document and reflect the intention of the issuing authority. The structure of the text generally consists of three parts: the beginning, the text and the end. Write down the basis, purpose or reason of posting in concise language at the beginning. The main part is the core of the text, which mainly shows the contents or matters of the official document, so as to make the key points prominent, the opinions specific and clear, and the narrative orderly. The ending part is written in different ways according to the relationship between language and style of writing. This part will be introduced later with specific examples. The writing position of the text of the official document is: the line below the name of the main sending agency, leaving two words in each natural paragraph, with the top line at the back. Numbers and years cannot be returned. (4) The attachment is the attachment material of the official document. Attachments include written materials, photos, charts and other physical objects. The name and quantity of the attached materials shall be indicated. The attachment is to avoid the verbosity of the text and play the role of explanation, annotation, supplement, proof and reference to the text. Some official documents, attachments are the main content of the document, and the text only plays the role of approval, release and annotation. Many regulatory documents are like this. If there is an attachment in the official document, the word "attachment" should be marked in the left margin of the next line of the text, followed by a full-width colon and name. The number of the attachment shall be Arabic numerals (e.g. "Attachment: 1). * * * *"); No punctuation is added after the attachment name. Attachments should be bound together with official documents, and marked with "Attachment" in the top box of line 1 in the upper left corner of the attachment, and serial numbers should be marked if there are serial numbers; The number and name of the attachment should be consistent. If the attachment and the text of the document cannot be bound together, the document's issuance number should be marked in the top box of line 1 in the upper left corner of the attachment, and the attachment (or serial number) should be marked later. (5) The written date of the official document is generally based on the date issued by the person in charge of the organ; Official documents of laws and regulations shall be subject to the time approved according to law; The joint writing shall be based on the date issued by the person in charge of the final issuing authority. The date of writing should be marked with Chinese characters, the year, month and day should be marked completely, and "zero" should be written as "O". (6) The official seal of the official document is a sign of the effectiveness of the official document. The official document issued by a single organ does not sign the name of the issuing organ at the countersignature, but only indicates the written time. The writing time is four words on the right; Stamp should be 2㎜~4㎜ away from the text, and the writing time should be kept straight and centered, and the seal should be in red. When there is no text in the lower arc of the seal, the lower set method is adopted, that is, only the lower arc is pressed in writing time; When there are characters in the lower arc of the seal, the middle set method is adopted, that is, the center line of the seal is pressed in writing time. When joint writing needs to be stamped with two seals, the time should be written, with 7 words left and right; The seal of the organizer is in front; Both seals are stamped with the writing time, and the seals are red. Only by using the same stamping method can we ensure the orderly arrangement of seals. The two seals are not intersected or tangent, and the distance is not more than 3㎜. When joint writing needs to be stamped with more than 3 seals, in order to prevent blank seals, the name of the issuing organ (abbreviation) should be arranged between the time of issuing the document and the text. The seal of the organizer is in the front, with a maximum of 3 pieces in each row, and both ends shall not exceed the center of the edition; If there are one or two seals in the last row, they are all in the middle; Seals do not intersect or are tangent to each other; At the bottom of the last row of seals, the two words on the right indicate the writing time. (7) Notes Notes refer to matters that need to be supplemented. If you need to explain the terminology, or the scope of document sending and the object of reading and conveying. If there are notes on the official document, the words "Imitation Song No.3" and "Left Space No.2" shall be indicated in brackets on the next line of the document. 3. The version of the version, also known as the end of the text, usually consists of key words, the name of the cc authority, the issuing authority and issuing time, the reverse line in the version, the location of the version and other elements. (1) Subject words Subject words are standardized nouns or phrases that can reflect the main contents and categories of official documents. When indexing the subject words, the order is to mark the category words first, and then the general words. When labeling common words, first label words that reflect the content of the document, and then label words that reflect the form of the document. When the common words that accurately reflect the theme of the document cannot be found in the thesaurus, the appropriate word index can be selected from the common words. The subject words used shall not exceed the scope of thesaurus. The subject words of each document shall not exceed 5 phrases at most. The documents submitted shall be marked with subject words according to the requirements of superiors. "Subject words" are marked in bold type No.3 and the upper left box, followed by a full-width colon; The prefix uses the No.3 subtitle Song Hippo Chef; There are 1 words between the titles. (2) CC organ CC organ refers to other organs that need to execute or understand the contents of official documents except the main sending organ. The cc organ shall use the full name, abbreviation and common name of the institution. Whether a document should be copied or not, and what kind of organization it should be copied to, should proceed from the actual needs, and should not be copied and sent indiscriminately to avoid adverse effects. If there is a copy of the official document, it should be on the next line of the subject; The left function word 1 is marked with "CC" with No.3 imitation song style, followed by a full-width colon; Align with the cc authority after the colon when returning; Add a period after the last cc office. If the main sending organ moves under the subject words, the identification method is the same as that of the cc organ. (3) The printing work of the issuing organ and time document is generally undertaken by the specific office that issued the document. The issuing time is different from the issuing time, which refers to the specific time of document printing. The time of issuing authority is under the cc authority (no cc authority is under the subject word), accounting for 1 line; Imitate the song style with number 3. The printing authority is left space 1 word, and the printing time is right space 1 word. The issuance time shall be based on the date when the official document goes to press, and marked with Arabic numerals. (4) Anti-line in the version note The anti-line in the version note means to add an anti-line under each element in the version note, which is separated from each other and has the same width as the center of the version. (5) The position of the seal should be placed on the last page of the official document, and the last element of the seal should be placed on the last line. (V) Printing specifications of official documents The national standard "Official Document Format of State Administrative Organs" (GB/T 9704- 1999) not only clearly stipulates the components and formats of official documents, but also stipulates the printing specifications of official documents. According to the content of the national standard "Official Document Format of State Administrative Organs", the printing specifications of official documents are introduced below. 1. Official document paper specifications Official document paper should adopt international standard A4 paper, and its finished product layout size is 297mm * 2 10mm (length * width). The specific dimensions of the margin (blank) and center of the official document paper are: the top edge (upper white edge) of the official document paper is 37 ㎜ 1 ㎜, the binding (left white edge) of the official document paper is 28 ㎜ 1 ㎜, and the center size is 156 ㎜. The layout should be neat and free of ash, with clear handwriting and no broken lines, the size should meet the standard, the center of the version should not be tilted, and the error should not exceed 65438 0 ㎜. 3. Printing requires double-sided printing of official documents, with correct page number setting and double-sided error less than 2㎜. Black ink should reach BL 100%, and red ink should reach Y80% and M80%. The printed matter is solid and uniform; Literally, it is not flowered, white or broken. The graphic items not specified in the official document are all black. 4. Binding requires that the official document should be bound on the left side without losing pages. The cover and block of the official document do not fall off, and the back is flat and empty. The error between two page numbers shall not exceed 4㎜. Use two nail saws for riding or sewing, and the eye distance of the outer seam is 1/4, with an allowable error of 4 ㎜. The distance between the staple saw and the spine is 3 ㎜ ~ 5 ㎜; No bad nails, missing nails and heavy nails, and the nail feet are flat and firm; Don't leave this page on the back. After cutting, the size error of the product is 65438 0 ㎜, and the four corners form 90 degrees, without stubble and defect.