Responsibilities of the restaurant purchasing department

Responsibilities of Purchasing Department of Food and Beverage Department (22 general rules)

With the gradual development of society, more and more places are exposed to job responsibilities. Job responsibilities refer to the work content that a post needs to complete and the scope of responsibility that it should undertake. The post is the unity of duties and responsibilities, which consists of two parts: the scope of authorization and the corresponding responsibilities. So how to formulate job responsibilities to play its greatest role? The following are the job responsibilities (22 general rules) of the purchasing department of food and beverage outlets that I have compiled for reference only. Let's have a look.

Responsibilities of the Purchasing Department of the Food and Beverage Department 1 1. After the arrival of the goods, the buyer confirms the arrival of the goods, converts the purchase contract into an inspection report, and then prints it in triplicate. After the buyer signs, the inspection report and relevant technical agreement will be distributed to the raw material inspectors for inspection. If it is urgent, the word "urgent" should be marked on the inspection report.

2. The inspector shall sign the inspection form, one copy shall be kept by the inspector, another copy shall be kept in the lamp house for reconciliation, and the third copy shall be handed over to the relevant buyer, who shall attach the inspection report and contract to the warehouse, and return the unqualified products to the supplier.

3. After the warehouse manager goes through the warehousing formalities for the qualified materials, he will submit the inspection report, contract and receipt to the buyer for signature and confirmation. Finally, the warehouse will return the completed coptis receipt, inspection report and purchase contract to the buyer. After the buyer registers the account, the contract and inspection report are attached to the purchase contract file, and the receipt document is put into storage by the supplier.

4. If the invoice is from the same trade, the buyer will immediately check whether the receipt and invoice are consistent (supplier name, unit price, total price, tax rate, quantity, specification and model) after the goods are put into storage.

5. In case of payment for goods, it is required to submit the invoice to the finance department within ten days after the goods arrive; If the payment is made on a monthly basis, it is required that the amount owed for the ticket cannot be greater than the amount owed within 20 days after the arrival of the goods; For invoices that cannot arrive in time, we should call the user to make out the invoice in time to ensure that the invoice is in place in time.

6. Within three days after receiving the invoice, the purchasing agent shall complete the check of the invoice, check the consistent invoice and confirm the receipt; The purchasing agent will register the qualified invoices and receipts in the personal invoice register, and then cancel the invoices and receipts in the "Purchase Invoice" module of KIS system, and submit them to the finance department, which will be signed by the cost accounting accountant.

7. The purchasing agent shall be solely responsible for timely and full recovery of invoices for purchased materials. If the invoice is lost or damaged, the purchasing agent shall be responsible for compensation.

Responsibilities of restaurant purchasing department 2 1. Preside over the overall work of the purchasing department and perform the duties of the purchasing department manager.

2. According to the work function of the department, lead the purchasing department to do a good job.

3, according to the project marketing plan and construction plan procurement plan, and supervise the implementation.

4, formulate the material management system of this department, make it standardized.

5, formulate the principle of material procurement, and supervise the implementation.

6, do a good job of purchasing forecast, according to the operation of funds, the stacking degree of materials, reasonable procurement in advance.

7. Organize employees to learn purchasing business knowledge regularly, be proficient in purchasing business and skills, and cultivate purchasing staff's integrity sentiment.

8. Take the lead in observing the procurement system and put an end to bad behavior.

9. Control the bulk purchase of materials to avoid the risks brought by market instability.

10. Monitor the logistics status of the project and control unreasonable material procurement and consumption.

1 1. Standardize guidance and approval of purchasing documents, and assist accountants in project audit and cost control.

12. Complete other tasks assigned by superiors.

3 1 Job responsibilities of restaurant purchasing department, receiver

(1), and abide by all the rules and regulations of the hotel.

(2) The consignee shall, together with the user department, check and accept the signed purchase requisition in strict accordance with the requirements of the chef. If it is found that the goods do not meet the quality requirements, it shall be rejected, and the supplier shall be required to make up the goods that meet the requirements immediately.

(3) The receiver will receive the goods at 8 o'clock in the morning on time.

(4) The consignee shall strictly control the quantity to prevent the supplier from weighing water.

2, office supplies warehouse keeper

(1), should check the safety and health status of the reservoir area every day, and timely rectification.

(2), items should be classified, sorting.

(3) Issue materials at any time and enter them into the computer at any time.

(4) If the materials purchased and put into storage are highly professional, please use the professional personnel of the department to jointly check and accept them, so as to prevent defective products from being put into storage.

(5) Control the inventory of common items and report the list of supplementary materials to the department in time.

(6), inventory items at the end of the month, so that the accounts are consistent.

3. Seafood Warehouse Manager

(1), quantity and quality should be strictly controlled when receiving goods.

(2) Keep the site clean.

(3) Receiving the goods on time, completing the formalities of receiving seafood on the same day, and inputting the relevant documents into the computer.

(4) Take the work seriously and seek truth from facts.

(5) If any abnormality is found in the position, report to the superior in time.

(6), at the end of the month should cooperate with the finance department to clear inventory.

4, food warehouse keeper

(1), items should be neatly stacked according to their nature, characteristics and categories. Store things that smell easy separately.

(2), control the inventory of commonly used items.

(3) The warehouse should be kept clean and ventilated.

(4) Check the shelf life of items regularly or irregularly.

(5), completes the daily commodity out, warehousing procedures, and timely input the out, warehousing documents into the computer.

(6) When warehousing, the quantity and quality should be carefully controlled. Accepting imported materials must check whether there is an inspection certificate from the epidemic prevention department.

(7) Whether the inventory materials to be liquidated at the end of the month are consistent with the accounts, and indicate the food warehousing time and expiration date in the inventory table.

(8) Submit the warehouse receipt and delivery report of last month before the 2nd of each month.

Responsibilities of Purchasing Department of Food and Beverage Department 4 1. According to the company's purchasing demand, implement the purchasing plan;

2. Responsible for the procurement of raw materials, finished products and inventory products;

3. Negotiate the price, payment method, delivery date and fee payment with suppliers;

4. Track the purchase progress, closely track the purchase order progress, and communicate with suppliers in time to ensure the timely purchase of products and the smooth progress of sales and production;

5, supplier qualification evaluation and data management, at the same time do a good job in market research, establish qualified supplier files;

6. Registration and file management of purchase requisition, receipt, purchase order and contract;

7. Assist the department manager to complete other temporary work.

Responsibilities of Purchasing Department of Food and Beverage Department 5 1. Develop corresponding suppliers according to the company's needs, negotiate and conduct preliminary examination and factory audit (at least three comparisons) after understanding the relevant situation;

2. Responsible for price follow-up and negotiation;

3. Responsible for the release of purchase orders and the tracking of progress;

4. Responsible for monitoring the proofing and production of inner packaging materials, and follow up in time to ensure the timely delivery of products with good quality and quantity;

5. Be responsible for timely tracking and handling the quality problems of inner packaging materials;

6. Be responsible for data summary and report presentation of various purchase reports;

7. Be responsible for reviewing purchasing accounts, reviewing and estimating/submitting payables;

8. Responsible for supplier management and evaluation, establish and maintain supplier database, conduct evaluation and grading, and eliminate unqualified suppliers;

9. Responsible for signing purchase contracts and purchase agreements with suppliers;

10, assist superior leaders, actively complete other tasks assigned by superior leaders and organize their implementation;

1 1. Be familiar with the production channels, business circles and manufacturers of various products and packaging materials in the national or partial regional markets.

6 1. Check the management orders, make overall arrangements for the procurement progress according to the needs of completing the procurement tasks, and ensure the normal operation of the sales department and the progress of the invoices;

2. Maintain supply chain prices, conduct external market research and compare prices with suppliers to ensure that prices are competitive in the market;

3. Negotiate, supervise, review and manage procurement contracts with suppliers.

4. Approval and confirmation of arrival materials;

5. Solve and coordinate various problems encountered in procurement;

6. Responsible for monthly reconciliation, payment application and invoice with suppliers/customers;

7. Regularly sort out procurement contracts and supplier information, and establish a supplier information resource database;

8. Assist other tasks assigned by superior leaders.

Job responsibilities of the purchasing department of food and beverage outlets 7 1, responsible for the procurement of production materials and the conversion of surplus materials;

2. Coordinated handling of abnormal feeding, production and procurement;

3. Be responsible for inquiry, price comparison, negotiation and procurement of raw materials, and establish supplier and price records;

4. Purchasing mode setting and market investigation;

5. Delivery schedule control and overdue supervision;

6. Handling of abnormal feed quality and quantity;

7. Payment classification and review;

Responsibilities of Purchasing Department of Food and Beverage Department 8 1. Issue purchase orders according to the demand plan;

2. Responsible for the planning and budget of purchasing funds;

3. Be responsible for checking accounts with suppliers;

4. Responsible for the development and management of suppliers;

5. Be responsible for the formalities after the arrival of the procurement project;

6. Participate in the evaluation of outsourcing suppliers;

7, responsible for the procurement project progress tracking;

8. Maintenance of purchase account.

Responsibilities of the restaurant purchasing department 9 1, responsible for signing contracts and purchasing agreements with suppliers;

2. Responsible for the release of purchase orders, progress follow-up, product proofing and production monitoring, and follow up in time to ensure timely delivery with good quality and quantity;

3. Actively maintain good supplier relations;

4. Be familiar with the market production channels, business circle and manufacturer information, and support the packaging material factory and oem factory needed by the company to develop new products;

5. Assist superior leaders, actively complete the tasks assigned by superior leaders and organize their implementation.

Responsibilities of the purchasing department of restaurants: 10 1. Organize the bidding related work of engineering, materials and equipment, including on-site inspection of suppliers, pre-qualification, determination of shortlisted suppliers, preparation of bidding/negotiation documents, bid issuance, answering questions, bid opening, bid evaluation, bid selection and business negotiation.

2. Organize project contract management;

3. Organize the management of project materials and equipment;

4. Cooperate with relevant departments, attend relevant professional meetings and actively provide opinions or suggestions.

Responsibilities of the Purchasing Department of the Food and Beverage Department 1 1 1. Collect and investigate the engineering procurement market and industry information, and complete the company's procurement needs and objectives;

2, responsible for project procurement strategy formulation, bidding/bargaining, business negotiation, contract signing/ordering, data archiving;

3, responsible for joint demand/technology department, confirm and formulate engineering service standards, and seek a reasonable procurement plan;

4. According to the overall strategy of the department, formulate the purchasing strategy and implementation plan of decoration and electromechanical suppliers;

5, responsible for the total cost control and cost optimization of engineering procurement;

6. Organize and maintain existing engineering suppliers, develop and update suppliers in time, arrange new suppliers to inspect and issue inspection reports as needed;

7. Organize the evaluation of engineering suppliers on a regular basis, put forward improvement suggestions and schemes according to the evaluation results, and optimize the supplier resource pool;

8. Make personal work plan according to team objectives, and track and record project progress on time to achieve KPI indicators.

Responsibilities of the purchasing department of food and beverage outlets: 12 1, responsible for updating the prices and descriptions of the processed commodities, collecting and reviewing the information of new commodities, and ensuring the timeliness and accuracy of the information of commodities and suppliers;

2. Be responsible for the inquiry and purchase suggestions of products purchased by the demand department;

3. Be familiar with the market price of the goods in charge, understand the market sources of related goods, and reduce the procurement cost;

4. Be responsible for the preliminary examination of the contract, and review the product price, product description and relevant technical requirements;

5. Be responsible for tracking the delivery date, supervising the quality control, and conducting on-site inspection on important orders to ensure timely delivery;

6. Responsible for the feedback collection of receiving and using information, and negotiate with suppliers on unqualified products;

7. Develop new suppliers whose products match the buyers through various channels, and complete the investigation of new suppliers;

8. According to orders, contracts, documents, acceptance results, etc. , handle the warehousing, apply for payment of fees, and make summary statistics on fees;

9. Suggestions on the maintenance of relevant parts of the company's platform and the rationalization of the office system;

10, complete other tasks assigned by superior leaders.

Responsibilities of the Purchasing Department of the Food and Beverage Department 13 1. Conscientiously implement professional ethics and do a good job in group procurement and vehicle use and distribution.

2, carefully according to the recipe to buy the food needed for the day, if you need to change the food determined in the recipe, you need to get the consent of the director to change, to ensure the canteen supply.

3. Strictly implement the food hygiene law, be responsible for the quality of purchased food, and ensure that the purchased food is fresh, economical and sufficient. Don't buy rotten, piled and dried non-staple vegetables. Buy daily quantity according to the recipe to avoid backlog.

4. Cooperate with the cooking managers in each garden and arrange the use of food expenses reasonably, which not only ensures the children to eat well, but also provides them with necessary nutrition and saves money.

5, strictly implement the financial system, don't use checks indiscriminately, special fund is special, the purchased goods and food need experience income, signed by the relevant leaders on the documents, and reimbursed to the reimbursement staff on the same day, so that the documents, food and warehousing accounts are clear.

6. Study the procurement work with you, listen to your opinions on procurement with an open mind, and constantly improve the work. Responsible for purchasing all kinds of articles and appliances in the park. The purchased articles should meet the requirements of the park, with good quality and quantity and reasonable price;

7, monthly inventory, check whether the warehouse out, enter an item in an account is consistent, with or without false.

Responsibilities of the Purchasing Department of the Food and Beverage Department 14 1. Abide by the company's procurement management system and workflow and implement it;

2. Implement and improve the unified procurement standards and entry acceptance standards for commonly used materials of the company;

3, responsible for market research, understand the market situation, grasp the equipment price;

4, according to the project schedule and material demand plan, equipment procurement plan;

5, responsible for equipment procurement management, transportation management and delivery management;

6. Organizing procurement: selecting suitable suppliers, organizing procurement and business negotiations, and determining partners;

7. Be responsible for the investigation, evaluation and selection of equipment suppliers, and prepare the list of qualified suppliers;

8. Track and evaluate the operation status, technical development level, supply situation and after-sales service of equipment suppliers, and timely sort out and modify the dynamic list of qualified suppliers;

9. Collect and be familiar with market price trends, and provide market reference prices for cost budget;

10, assist the project site to check the supplier's after-sales service.

Responsibilities of the Purchasing Department of the Food and Beverage Department 15 1. Establish the management process and detailed rules of hotel purchasing policy, and supervise the implementation.

2. Ensure the smooth operation of the procurement procedure, select the most suitable price without lowering the standard, and select the appropriate supplier after comparing the prices;

3. Master the name, model, specification, unit price, use and origin of all kinds of materials, check whether the purchased materials meet the requirements and ensure the smooth supply chain;

4. Ensure that all items purchased by the hotel have corresponding product certificates, especially monopoly products such as tobacco and alcohol, and must also provide a monopoly license issued by the competent department;

5. Supervise the warehousing procedure together with the receiving department to ensure that the received items have receiving records and meet the quality standards;

6. Make suggestions on the projects to be purchased by the applicant department, such as quality, quantity and delivery date;

7. Choose honest and reliable suppliers on the basis of reasonable prices to ensure the daily supply of food and drinks needed by the hotel;

8. Ensure that the goods are purchased directly through the retailers authorized by the general agent;

9. Provide professional services for procurement problems of other departments;

10. Cooperate with the receiving department and the payable supervisor to urge the prepaid goods to arrive at the hotel on time and report to the chief financial officer;

1 1, timely and effectively solve daily procurement problems;

12. Conduct a market survey once a month and report the changes of commodity prices in time;

13. Regularly test, evaluate, inspect and update the suppliers and their goods in the warehouse to ensure the quality and low price of the goods and maintain the price advantage;

14, abide by the law, do not extort or accept bribes, conduct business under the conditions of equality and mutual benefit, and cultivate subordinates' sense of responsibility for their work and sense of belonging to their departments;

15, which requires a high sense of business confidentiality, and it is strictly forbidden to disclose hotel business secrets;

16. Complete other tasks assigned by the leaders.

Responsibilities of the Purchasing Department of the Food and Beverage Department 16 1. Make purchasing plan according to business requirements and purchase materials;

2. Responsible for the collection and purchase of home printed matter, decoration, furniture, promotional materials and teaching supplies. Actively manage purchasing demand, and carry out purchasing execution such as price comparison, business communication and contract signing;

3. Carry out purchasing operation according to the purchasing process, track the purchasing progress, and communicate with suppliers in time to ensure that the required materials are purchased in place in time;

4. Monitor the market changes of materials, adopt necessary purchasing skills to reduce purchasing costs, conduct market research and open up channels at the same time;

5. Conduct supplier qualification evaluation and data management, establish qualified supplier files, register purchase orders, receipt documents, purchase orders and purchase contracts, and conduct file management;

6. Responsible for administrative work, office environment management, fixed assets management, etc.

7, complete other tasks assigned by the leadership.

Responsibilities of the purchasing department of restaurants: 17 1. Follow the procurement principle of appropriate price, timely and appropriate amount, and require suppliers to conduct evaluation and assessment management according to the company system.

2. Responsible for the annual price reduction negotiations with suppliers, and complete the cost and supplier streamlining and development indicators.

3. Timely count the weekly arrival rate, follow up the delivery management, and complete the monthly performance appraisal of materials and service providers.

4. Responsible for the preparation, release and work connection of purchase orders, contracts and bidding documents for non-production materials.

5. Be responsible for finding potential cooperative suppliers, negotiating and bargaining, establishing and maintaining a list of qualified suppliers, and ensuring procurement quality, cost and service.

6. The procurement scope covers: auxiliary materials for production line maintenance, logistics and warehousing turnover appliances and accessories, tools, non-standard equipment, processed parts, R&D tools and experimental equipment, maintenance, safety and environment-related transformation and services (including but not limited to the above).

Responsibilities of the Purchasing Department of the Food and Beverage Department 18 1. According to the established plan, formulate and issue the second-level material requirements, and dispatch the production plan demand resources;

2. Be familiar with the relevant process of plan implementation, and be responsible for tracking and reporting the progress of plan implementation;

3, according to the system and department requirements to provide relevant statements;

4. Understand the exception handling process and simply coordinate the exceptions in the process of plan execution;

5, master the inventory process, and skillfully use;

6. Choose the best supplier and shop around.

Responsibilities of the purchasing department of restaurants: 19 1, clarification of purchasing requirements, RFQ, price negotiation, PO release, coordination of delivery and payment, etc.

2. Ensure inquiry, business docking and in-depth negotiation with suppliers on the premise of complying with and observing the company's procedures;

3. Specify production materials and determine suppliers, and support the requirements of demand departments for cost, quality and delivery;

4. Track various problems in the execution of contracts and orders;

5. Develop and evaluate new suppliers according to actual needs;

6. Support related procurement work and communicate effectively with other departments;

Responsibilities of Purchasing Department of Food and Beverage Department 20 1. Understand the project background and implementation plan, and purchase according to the sales contract and specification.

2. Understand the performance indicators, market conditions and sales channels of purchased products.

3. Supervise the timely arrival of project materials and manage the progress of material procurement.

4, a number of price comparisons, make full use of the electronic procurement platform, and the purchase price is reasonable.

5. Handle and answer the arrival objections raised by relevant systems.

6. Submit the project material procurement budget and final accounts cost table.

7. Responsible for the audit and evaluation of suppliers.

Responsibilities of the purchasing department of food and beverage outlets: 2 1 1, responsible for the overall planning and coordination during the product development and implementation of the company's skin care brand.

2. Responsible for the execution of OEM and ODM customer orders, including internal and external follow-up, coordination and confirmation.

3, responsible for customer feedback and complaints written feedback, the implementation of the results of the completion of supervision.

4. Decompose the procurement plan arranged by the general manager in time, be familiar with the procurement process of cosmetics/skin care products packaging, understand the knowledge and technology of bottle paper printing, standardize the procurement contract, and follow up the approval process of the procurement contract.

5. Be responsible for the final determination and cost control of packaging materials, and develop and optimize supplier resources from time to time. Inquire materials from suppliers; Price comparison; Bargaining inquiry, quotation induction and filing, so as to continuously optimize the delivery conditions of suppliers and reduce procurement and logistics costs on the premise of maintaining quality.

6. Be responsible for following up the progress of material procurement and delivery, coordinating and following up the return of defective products, and following up the supplier's payment application.

7, standardize the department's workflow, strict management and control of production and procurement costs.

8. Familiar with the filing process and relevant laws and regulations of the skin care industry.

9. Responsible for the daily management and management, guidance, training and assessment of subordinate employees.

Job responsibilities of the restaurant purchasing department are 22 1, responsible for the approval of production orders, material stocking and production statistics summary;

2. Be familiar with the changes of each production process and make appropriate adjustments according to the actual situation to ensure the smooth progress of the production plan;

3. Responsible for the procurement and inventory management of electronic materials and production raw materials.

4. According to the production plan, prepare materials for products, control the inventory of finished products and semi-finished products, report the change of order delivery, and control the integrity of the production plan corresponding to the order;

5. Control the procurement cost, and communicate with the leaders in time for emergencies encountered in procurement, so that the leaders can make corresponding countermeasures and adjustments;

6. Be responsible for verifying the quantity, specifications and types of production raw materials when they are put into storage, conducting daily inventory and end-of-season inventory, and ensuring that the inventory accounts of electronic materials warehouse are consistent;

7. Communicate with the Finance Department about the invoice and payment details, and apply to the Finance Department for payment in time;

8. Manage procurement contracts and supplier related information, and establish supplier information resource database.

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